Incorporation Services in Vaughan
We incorporate Vaughan businesses. Federal and Ontario incorporation, NUANS name search, investor-ready share structure, complete minute book, Business Number registration, HST and payroll accounts, sole proprietor to corporation conversion. Incorporation from just $35. No hourly billing. 900+ five-star reviews.
We Incorporate Vaughan Businesses the Right Way from Day One
We incorporate businesses in Vaughan every week: construction contractors and trades companies in Woodbridge, manufacturing firms in Concord, food distribution and wholesale businesses along Highway 7 and Highway 400, real estate developers in Kleinburg, restaurant operators in Maple, trucking and logistics companies near the 400/407 interchange, professional services firms in Vellore Village, dental practices in Thornhill west and retail operators across the City of Vaughan. Every incorporation includes a multi-class share structure, complete minute book, CRA registrations and a tax planning conversation that sets the foundation for paying the lowest possible tax from your first dollar of revenue.
The most common mistake Vaughan business owners make is incorporating after they have already started earning income. A sole proprietor who incorporates 2 years late at $150,000/year in income has already paid $48,000 to $60,000 more in tax than they would have as a corporation. We incorporate you before you earn the first dollar so every dollar flows through the corporation at 12.2% instead of up to 53.53% personal. Our service fee is just $35.
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Sole Proprietorship vs. Corporation: The Tax Impact for Vaughan Businesses
| Annual Income | Sole Proprietor Tax (Ontario) | Corporation Tax (12.2% SBD) | Annual Savings from Incorporating |
|---|---|---|---|
| $80,000 | $18,200 | $9,760 | $8,440 |
| $120,000 | $31,400 | $14,640 | $16,760 |
| $150,000 | $42,300 | $18,300 | $24,000 |
| $200,000 | $62,400 | $24,400 | $38,000 |
| $300,000 | $104,600 | $36,600 | $68,000 |
| $500,000 | $196,900 | $61,000 | $135,900 |
Every Year You Delay Incorporation Costs You Money: At $150,000 income, the annual tax difference is $24,000. Two years as a sole proprietor before incorporating: $48,000 in additional tax you will never recover. Our incorporation service fee is just $35 (government filing fee additional). The cost of not incorporating at $150,000 in income is $24,000 per year. Incorporate before your first dollar of revenue, not after.
Federal vs. Ontario Incorporation for Vaughan Businesses
| Feature | Federal (CBCA) | Ontario (OBCA) |
|---|---|---|
| Filing fee | $273 (Corporations Canada) | $335 to $360 (ServiceOntario) |
| Name protection | Canada-wide. No other federal corporation can use the same name. | Ontario only. |
| Operating across provinces | Automatic right to operate in every province. | Ontario only. Must register extra-provincially in each other province. |
| Named vs. numbered | Numbered: no NUANS ($273 total). Named: NUANS required ($273 + $13.80). | Numbered: no NUANS ($335). Named: NUANS required ($335 + $13.80). |
| Residency requirement | At least 25% of directors must be Canadian residents. | No Canadian residency requirement for directors. |
| Best for Vaughan businesses | Construction companies operating across Ontario and Quebec, manufacturing firms with national customers, trucking companies crossing provincial borders, food distributors with multi-province delivery. | Medical professional corporations (OBCA required). Dental professional corporations (OBCA required). Businesses with non-resident directors. Businesses operating only in Ontario. |
Our Recommendation for Most Vaughan Businesses: Federal Incorporation. Federal incorporation costs less ($273 vs. $335), provides Canada-wide name protection and allows you to operate in every province. Vaughan construction and manufacturing companies operating across Ontario and into Quebec benefit immediately from the cross-province right. Ontario incorporation is required for Medical and Dental Professional Corporations. Incorporation Services →
What Our Vaughan Incorporation Service Includes
| Service | What We Do |
|---|---|
| Articles of incorporation | Filed with Corporations Canada (federal) or ServiceOntario (Ontario). Includes corporation name or numbered company, registered office address, director information and share structure. Completed in 1 to 3 business days (federal) or 1 to 5 days (Ontario). |
| NUANS name search (if named company) | We conduct the NUANS search ($13.80) to confirm your chosen corporate name is available across Canada. We advise on name availability, potential conflicts and naming rules. |
| Multi-class share structure | We set up multiple share classes from day one: Class A voting common (founders), Class B non-voting common (family members, future employees) and Class C preferred (reserved for future investors or holdco planning). Critical for Vaughan construction businesses planning to bring in partners or family members. |
| Complete corporate minute book | Legal record of the corporation prepared and delivered: articles of incorporation, corporate bylaws, organizational resolutions, first director resolutions, share certificates, shareholder register, director register and transfer register. |
| Business Number (BN) registration | We register with CRA for your 9-digit Business Number. Required for all CRA accounts, banking and government filings. |
| GST/HST account registration | Registered with CRA. Vaughan construction contractors must register for HST before their first contract. Manufacturers and food distributors benefit from ITCs on equipment and inventory purchases from day one. |
| Payroll account registration | RP account registered with CRA. Critical for Vaughan construction companies hiring trades workers, manufacturing firms hiring production staff and restaurants hiring from day one. Proper payroll setup from incorporation prevents CRA worker misclassification issues. |
| WSIB registration guidance | For Vaughan construction companies, WSIB is mandatory from day one. We advise on WSIB registration, rate group classification and premium estimation as part of the incorporation process. |
| Banking setup guidance | We provide the documents your bank requires to open the corporate bank account: articles of incorporation, minute book extract, BN confirmation and director ID. |
| Initial tax planning consultation | Every Vaughan incorporation includes a tax planning conversation: salary-dividend optimization, RRSP room, HST method, SBD eligibility, Immediate Expensing on equipment, holdco planning timeline. Included at no additional charge. |
Vaughan Incorporation from Just $35. Tax Planning Included.
Articles, share structure, minute book, BN, HST, payroll. Everything you need to start your corporation. Government filing fee additional.
Vaughan Incorporation: Real Client Results
Construction Contractor, Woodbridge
A Woodbridge general contractor earning $340,000 as a sole proprietor was paying $112,400 in personal tax. We incorporated federally ($35 service fee + $273 government filing), set up 3 share classes, registered for HST (regular method for construction), WSIB and payroll for 8 trades workers, prepared T5018 filing for 12 subcontractors and implemented salary-dividend optimization. Annual tax savings: $62,800. Immediate Expensing claimed on $86,000 in equipment (excavator and trailer) purchased in year one. Non-voting shares issued to the spouse for LCGE multiplication.
Food Distribution Company, Concord
A Concord food wholesaler distributing to restaurants across the GTA had been a sole proprietor for 5 years with $480,000 in net income. Personal tax: $168,200. We incorporated, performed a section 85 rollover to transfer $210,000 in inventory and $140,000 in receivables tax-free, registered for HST, set up payroll for 14 warehouse and delivery staff and implemented a salary-dividend strategy. Section 85 rollover saved $22,400 in tax. Annual going-forward savings: $84,600. The holdco was established in year 2 when retained earnings reached $280,000.
Manufacturing Firm, Highway 7 and 400
A Vaughan custom manufacturing company with 2 partners earning $360,000 combined was operating as a partnership. We incorporated federally, set up 4 share classes, transferred the partnership operations via section 85 rollover, registered for HST (regular method for ITCs on raw materials), implemented Immediate Expensing on $320,000 in CNC equipment and established payroll for 18 production staff. Annual combined tax savings: $58,200. The Immediate Expensing deduction on the CNC equipment produced a $39,040 tax deferral in year one. Incorporation Services →
Trucking Company, Highway 400 Corridor
A Vaughan trucking company owner with 4 trucks earning $620,000 was a sole proprietor. Personal tax: $238,600. We incorporated, performed a section 85 rollover to transfer 4 trucks ($480,000 FMV) tax-free, registered for HST (zero-rated cross-border loads), WSIB, payroll for 3 company drivers, prepared T5018 for 2 owner-operators and implemented salary-dividend optimization. Section 85 rollover saved $18,600 in tax. Annual going-forward savings: $96,200. IFTA filing set up for cross-border operations.
How Vaughan Incorporation Works at Gondaliya CPA
Consult
Free consultation to determine the best structure: federal vs. Ontario, numbered vs. named, share classes, WSIB requirements. We advise on the tax implications of each choice for your Vaughan business.
Incorporate
We file the articles of incorporation, prepare the complete minute book, set up the share structure and deliver the corporate documents. Federal: 1 to 3 business days. Ontario: 1 to 5 business days.
Register
We register with CRA for your Business Number, HST account, payroll account and any additional program accounts. WSIB registration guidance for construction and manufacturing clients.
Plan
Initial tax planning consultation included: salary-dividend strategy, RRSP room, HST method, SBD eligibility, Immediate Expensing on equipment, holdco timeline. You leave with a clear financial roadmap.
Vaughan Incorporation Pricing
| Service | Our Fee (including HST) | Government Fee | What Is Included |
|---|---|---|---|
| Federal incorporation (numbered company) | From $35 | $273 (Corporations Canada) | Articles of incorporation, 3+ share classes, complete minute book, BN registration, HST registration, payroll registration, banking guidance, initial tax planning consultation. |
| Federal incorporation (named company) | From $35 | $273 + $13.80 NUANS | Everything above + NUANS name search, name availability review and conflict assessment. |
| Ontario incorporation (numbered company) | From $35 | $335 (ServiceOntario) | Same deliverables as federal. Filed with ServiceOntario instead of Corporations Canada. |
| Professional corporation (medical, dental) | From $200 | $335 + regulatory application fee | OBCA incorporation with restricted practice clause. Application to regulatory college (CPSO, RCDSO). Complete minute book with practice-restricted articles. |
| Sole proprietor to corporation conversion | From $500 | Government filing fee additional | New corporation setup + transfer of business operations. Section 85 rollover for tax-free asset transfer if applicable ($1,500 to $2,500 additional). |
Bookkeeping Clients Receive Incorporation FREE: Vaughan business owners who sign up for monthly bookkeeping ($100/month) receive incorporation at no service charge (government filing fee only). The bookkeeping plan includes bank reconciliation, HST filing, monthly financials and the T2 corporate tax return filed FREE every year. Book Free Consultation →
Types of Corporations for Vaughan Businesses
| Corporation Type | Best For | Key Feature |
|---|---|---|
| Operating corporation (opco) | Every active business: construction, manufacturing, trucking, food distribution, restaurants, professional services. | Standard corporation earning active business income at 12.2% SBD rate. Start here. |
| Holding corporation (holdco) | Business owners with retained earnings exceeding $200,000 in the opco. | Receives dividends from the opco tax-free. Invests separately. Creditor protection critical for construction and trucking (high-liability industries). Estate planning. Set up when retained earnings reach $200,000. |
| Property corporation (propco) | Vaughan manufacturers and food distributors who own their warehouse or production facility. | Owns the real estate. Opco pays rent. If the opco faces a lawsuit or creditor claim, the real estate is protected in a separate entity. Recommended for all Vaughan businesses that own commercial property. |
| Multi-shareholder corporation | Construction partnerships, manufacturing co-owners, family-operated food businesses. | Multiple share classes allow different rights (voting, non-voting, preferred). Shareholder agreement recommended. Family businesses in Vaughan often use non-voting shares for the next generation. |
| Professional corporation | Physicians and dentists in Vaughan (Thornhill west, Maple, Woodbridge). | OBCA incorporation required. Restricted practice clause. Regulatory college authorization. Only licensed practitioners can be shareholders. |
Our Vaughan Office
We serve Vaughan clients from our Woodbridge location. In-person and virtual consultations available. We serve clients in Woodbridge, Kleinburg, Maple, Concord, Thornhill (west), Vellore Village, Sonoma Heights, Patterson, Elder Mills and all City of Vaughan neighbourhoods.
19 Cabinet Crescent, Vaughan ON L4L 6H9
Industries We Incorporate in Vaughan
Frequently Asked Questions: Vaughan Incorporation
Meet Your Experts
Sharad Gondaliya, CPA
Founder & Managing Director
Gondaliya CPA Professional Corporation
Sharad leads incorporation and corporate tax planning for Vaughan businesses. Construction structuring, manufacturing holdco planning, section 85 rollovers and salary-dividend optimization.
Vandana, CPA
Senior Accountant
Gondaliya CPA Professional Corporation
Vandana manages bookkeeping, HST and payroll for Vaughan corporations. Monthly financials, T2 preparation and CRA correspondence for newly incorporated businesses.
What Our Clients Say
900+ five-star reviews from business owners across Ontario and Canada.
10 Smart Incorporation Strategies That Can Save Vaughan Business Owners Money
1. Incorporate before earning your first dollar to lock in 12.2%
Every dollar earned as a sole proprietor is taxed at your personal rate (up to 53.53% in Ontario). Every dollar earned inside a corporation is taxed at 12.2% under the Small Business Deduction. A Vaughan construction contractor earning $340,000 saves $62,800 in the first year alone by incorporating before the first contract. Our service fee is $35 (government filing fee additional).
2. Register for WSIB at incorporation to avoid fines and job site exclusion
Vaughan construction companies must have WSIB coverage from day one. Operating without WSIB on a construction site is an offence under the WSIA. General contractors will not let unregistered subcontractors on site. We advise on WSIB registration, rate group classification and estimated premiums as part of every construction incorporation.
3. Claim Immediate Expensing on equipment purchased through the corporation
A Vaughan manufacturing firm buying $320,000 in CNC equipment or a construction contractor buying an $86,000 excavator gets the full amount as a year-one deduction under Immediate Expensing. Incorporate before the purchase. At $320,000: the deduction saves $39,040 in year one at 12.2%.
4. Use a salary-dividend split from your first pay period to create RRSP room
Most Vaughan business owners default to 100% dividends. But dividends create zero RRSP room. A 60/40 salary-dividend split on $150,000 creates $52,800 in RRSP room while keeping the combined tax lower than either salary-only or dividend-only.
5. Set up a propco if you own your commercial property
Vaughan manufacturers, food distributors and construction companies that own their warehouse or production facility should hold the real estate in a separate property corporation (propco). The operating company pays rent. If the opco faces a lawsuit, the real estate is protected. This structure is free to set up at incorporation.
6. Use a section 85 rollover to convert from sole proprietorship tax-free
A Vaughan trucking company owner with 4 trucks ($480,000 FMV) who incorporates without a section 85 rollover pays approximately $18,600 in unnecessary tax. The rollover transfers everything to the new corporation at tax cost, deferring the gain. Every Vaughan business with significant assets should use the rollover.
7. Issue non-voting shares to your spouse at incorporation to multiply the LCGE
The Lifetime Capital Gains Exemption shelters $1,281,866 per shareholder. Issuing non-voting shares to your spouse at incorporation doubles the exemption to $2,563,732. This costs nothing at incorporation but saves hundreds of thousands on a future sale.
8. Register for HST at incorporation to recover ITCs on every purchase
Voluntary HST registration before your first purchase allows you to claim ITCs on all startup expenses. A Vaughan manufacturing firm spending $320,000 on equipment recovers $41,600 in HST. A construction company spending $86,000 on an excavator recovers $11,180. Register for HST at incorporation, not after.
9. Plan for the holdco from incorporation so passive income never erodes the SBD
Passive investment income above $50,000 inside the operating corporation erodes the SBD, costing up to $71,500/year. We discuss the holdco timeline at incorporation and trigger the setup as soon as retained earnings reach $200,000. This is especially critical for Vaughan construction and manufacturing owners who accumulate retained earnings quickly.
10. Bundle incorporation with bookkeeping and get the service fee waived entirely
Vaughan business owners who sign up for monthly bookkeeping ($100/month) receive incorporation at no service charge (government filing fee only). The bookkeeping includes bank reconciliation, HST filing, monthly financials and the T2 filed FREE every year. Incorporation Services →
Vaughan Incorporation from Just $35. Tax Planning Included.
Articles, share structure, minute book, BN, HST, payroll. Everything you need to start your Vaughan corporation. Government filing fee additional. 900+ five-star reviews.