Dental CPA for Ontario Dentists: Maximize Profit & Compliance
We handle your RCDSO compliance, payroll, and tax planning, so you can focus on your patients
1000+
Satisfied Clients & Partners
AFFORDABLE Dental Tax Accountant
Running a dental practice comes with complex financial responsibilities, from navigating incorporation rules to managing staff and optimizing taxes. That’s why you need a trusted dental tax accountant in the Ontario. At Gondaliya CPA, we specialize in dental practice tax planning and payroll for dentists in Ontario, providing tailored solutions that keep your practice CRA-compliant and financially healthy.
As experienced Dental Tax Accountants, we work with general dentists, orthodontists, periodontists, and oral surgeons across Ontario, offering year-round support that is practical, strategic, and designed to help your practice grow.
Let us handle the numbers so you can focus on delivering exceptional care to your patients.
Official Partner
Accounting That Understands Your Dental Practice P&L
Running a dental practice comes with financial pressures unique to your profession. From managing overhead costs and payroll for hygienists to handling equipment financing and staying CRA-compliant, these challenges can take time away from patient care. At Gondaliya CPA, we understand the financial realities of running a dental practice and provide strategic, dentist-focused solutions for the GTA and all of Ontario.
High Overhead Costs
Control operational costs and maximize your clinic’s profit margin.
Complex Payroll
Simplify payroll for hygienists and associates with expert solutions.
Equipment Depreciation
Optimize equipment amortization and financing for your dental clinic.
CRA Audit Risk
Stay compliant and avoid CRA audit with professional guidance.
Compliance You Can Rely On
RCDSO Standards & Record-Keeping
Dental professionals must follow strict standards to ensure patient safety and maintain accurate records. Our team helps you adhere to professional guidelines, maintain comprehensive charts, and implement effective record-keeping processes. Proper compliance reduces risk, safeguards your practice, and ensures your dental clinic meets industry expectations.
CRA Obligations for Dental Clinics
Staying compliant with the CRA is essential for every dental practice. We help you manage HST filings, payroll remittances, and year-round compliance with tax regulations. By monitoring potential audit triggers and ensuring proper reporting, our team reduces risk and keeps your practice financially sound.
Year-End Deliverables for Dental Practices
At year-end, dental practices must prepare accurate trial balances, financial statements, and notes, including T2 Corporate Tax Returns and GIFI schedules. Our experts ensure all deliverables are prepared on time and in compliance with regulations, so your practice is audit-ready and your records are complete.
Why Choose Our Accounting Services for Dentists?
Dental Practice Expertise
We understand the accounting and tax needs of dental professionals, whether incorporated or just starting out. From equipment to leasehold improvements and staff benefits, we help you maximize every allowable deduction.
End-to-End Bookkeeping & Payroll
Our bookkeeping is designed for clinics. We track collections, patient payments, supplier invoices, and ensure seamless monthly reporting—fully integrated with your payroll and HST obligations.
Strategic Tax Planning for Dentists
As a trusted accountant for dentists, we help reduce your tax liability through incorporation, family income splitting, RRSP/TFSA strategies, and more.
Practice Growth Support
Thinking of buying another clinic? Hiring associates? Expanding locations? We’ll help you assess profitability, structure financing, and maintain tax efficiency at every step.
Fully Licensed CPA Ontario
500+ ★★★★★ Google Reviews
30-Day Money-Back Guarantee
60-Day Fees-Matching Policy
Your Full-Service Accounting Solution for Dental Practices
Free Resource: 50 Deductible Expenses for Ontario Dentists
Comprehensive checklist of tax-deductible costs unique to dental practices. PDF delivered instantly.
Case Studies
Toronto Dental Clinic – Tax Optimization Success
Problem: Disorganized books and overpaying corporate tax at a Toronto-based dental practice.
Solution: Implemented Professional Corporation, Xero accounting, and strategic tax planning.
Results:
✅ Saved $28K/year in taxes
✅ Freed 8 hours/week of admin work
✅ Clean CRA preparation
Brampton Dental Clinic – Payroll & Efficiency Improvement
Problem: Complex payroll for multiple hygienists and associates, causing admin delays and errors.
Solution: Streamlined payroll using Wagepoint integration and structured T4/T4A splits for staff.
Results:
✅ Payroll processed accurately and on time every month
✅ Reduced administrative workload by 6 hours/week
✅ Improved staff satisfaction with clear pay structure
Mississauga Dental Practice – Tax Optimization
Problem: High corporate taxes and inconsistent bookkeeping created financial stress for the practice.
Solution: Implemented full-service bookkeeping with Xero, professional corporation setup, and proactive tax planning.
Results:
✅ Saved $22K/year in taxes
✅ Reduced monthly bookkeeping time by 10 hours
✅ Prepared clean, audit-ready CRA filings
How We Work: Your Year-End Flow
Step 1
Kickoff (Document Request)
Collect practice documents, chart of accounts, previous filings.
Step 2
First 30 Days (Cleanup & Setup)
Organize books, integrate software (Xero/QBO), and set up payroll.
Step 3
Monthly Close
Monthly reconciliations, payroll runs, and tax remittances.
Step 4
Quarterly Planning Review
Tax planning, budgeting, cash flow review.
Step 5
Year-End Close & T2 Filing
Trial balance, financial statements, corporate tax filing, CRA prep.
Get Your Practice Tax-Ready Today
We believe in clear, upfront pricing so you know exactly what to expect.
Tax Preparation (Corporation): From $400
Tax Return Filing (Corporation): From $400
Tax Compliance Audit – FREE CRA audit support for our clients
Tax Strategy: FREE for our clients
- Accounting Base Plan – From $100 / month
Bookkeeping Management (Free for our Accounting clients)
Financial Reporting (Free for our Accounting clients)
- Business Formation: Flat $35
- Incorporation Process: Flat $35
- Entity Setup Assistance: Flat $35
- Full-Service Payroll: From $125 per month
Meet Your Lead Dental Accountant
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See all on GoogleServing Dental Clinics Across Ontario
We provide expert accounting and tax services to dental practices across Toronto and the Greater Toronto Area (GTA), including Mississauga, Brampton, North York, Etobicoke, Scarborough, Vaughan, Markham, Richmond Hill, and Ottawa, helping dentists increase profits and maintain full compliance. Our team has extensive experience with the financial and tax requirements that affect dental professionals across Ontario.
Toronto (ON)
168 Simcoe St Unit 1118, Toronto, ON M5H 4C9, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Mississauga (ON)
5373 Bullrush Dr, Mississauga, ON, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Brampton (ON)
4 Starhill Crescent, Brampton, ON L6R 2P9, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Scarborough (ON)
24 Clementine Square, Scarborough, ON M1G 2V7, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Vaughan (ON)
19 Cabinet Crescent, Woodbridge, ON L4L 6H9, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Oshawa (ON)
210 Durham St, Oshawa, ON L1J 5R3, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Ottawa (ON)
2090 Neepawa Ave a314, Ottawa, ON K2A 3L6, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Etobicoke (ON)
60 Stevenson Rd #1601, Etobicoke, ON M9V 2B4, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Hamilton (ON)
70 Starling Dr, Hamilton, ON L9A 0C5, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Guelph (ON)
1155 Gordon St, Guelph, ON N1L 1S8, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Windsor (ON)
4387 Guppy Ct, Windsor, ON N9G 2N8, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
North York (ON)
150 Graydon Hall Dr #912, North York, ON M3A 3B2, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Frequently Asked Questions from Dental Practice Owners
Should I incorporate my dental practice?
Incorporating your dental practice as a Professional Corporation (PC) can provide tax planning flexibility, limited liability protection, and easier succession planning. A corporate tax accountant can help structure your PC to optimize both corporate tax planning and compliance with CRA filing requirements. A PC allows you to pay yourself through a mix of salary and dividends, which can reduce overall personal and corporate taxes. Incorporation is particularly beneficial for dentists with growing revenue, multiple associates, or plans for long-term expansion. Compliance with annual corporate tax filing, HST obligations, and proper bookkeeping is mandatory. Our team at Gondaliya CPA specializes in guiding dental practices through incorporation and ensures your structure is optimized for business tax accounting, tax efficiency, and full compliance.
Why do dental practices need specialized accounting services?
Dental practices have unique financial requirements, including managing patient payments, insurance claims, payroll for staff, and operational costs.
Our corporate accountant ensures accurate bookkeeping and financial reporting, helping you make informed business decisions.
How should I pay myself vs. associates?
Dental practice owners often wonder whether to pay themselves or associates via salary (T4) or dividends (T4A). Salary provides predictable income, RRSP contribution room, and clear CPP/Employment Insurance contributions. Dividends can be tax-efficient, especially if corporate earnings are high, but do not generate RRSP room or CPP benefits. Associates may be paid a T4 salary or via a contractual split arrangement depending on their employment status. Proper payroll setup is critical for CRA compliance. A corporate tax accountant ensures that payments align with corporate tax planning goals and that all necessary corporate tax filing and business tax accounting requirements are met. Gondaliya CPA tailors compensation strategies based on revenue, staff size, and corporation rules, optimizing tax efficiency while maintaining compliance.
Do you provide bookkeeping services for dental practices?
Dental practices have unique financial requirements, including managing patient payments, insurance claims, payroll for staff, and operational costs.
Our corporate accountant ensures accurate bookkeeping and financial reporting, helping you make informed business decisions.
What bookkeeping system works best for dentists?
Dental practices need accurate bookkeeping to track revenue, expenses, and staff costs. Cloud-based systems like Xero, QuickBooks Online (QBO), and Dentrix integrations provide automation for payroll, reporting, and HST filings. Choosing the right solution ensures that your corporate tax accountant can manage corporate tax planning, corporate tax filing, and business tax accounting efficiently. Gondaliya CPA implements bookkeeping systems tailored to dental practices in Ontario, ensuring accurate records for both regulatory compliance and strategic tax planning.
Can you assist with tax preparation and planning for dental practices?
Absolutely. We prepare and file taxes, identify eligible deductions, and provide strategies to minimize liabilities.
Our corporate accountant ensures dental practices stay CRA-compliant while optimizing their tax position.
Do you provide payroll services for dental staff?
Yes. We provide financial statements, cash flow analysis, and budgeting advice to help dental practices manage costs and plan for growth.
How often should dental practices meet with their accountant?
Dental practices should meet with their accountant at least quarterly to review financial performance, tax planning, and compliance requirements. Regular meetings help dentists identify opportunities to maximize profits, claim all eligible deductions, and stay on top of CRA obligations. Some practices benefit from monthly check-ins, especially during busy periods or when planning major purchases or expansions.
Can you help new dental practices get started?
Yes, we help new dental practices get started with expert accounting, tax planning, and financial guidance. From choosing the right business structure to setting up bookkeeping systems, managing payroll, and planning for tax compliance, we provide dental professionals with the support they need to build a strong financial foundation and maximize profits from day one.
What kind of expenses can I deduct as a dentist?
Yes. We track patient payments, expenses, staff payroll, and generate detailed financial statements.
Our corporate accountant keeps your books organized, so you can focus on patient care.
Can I deduct dental equipment expenses?
Yes, dental equipment costs are generally deductible, either immediately or via Capital Cost Allowance (CCA). Items like chairs, X-ray machines, sterilization equipment, and software for patient management can be accounted for in your business tax accounting and corporate tax planning. Your corporate tax accountant can determine the optimal deduction strategy for your practice and ensure accurate corporate tax filing. Proper tracking of expenses reduces taxable income and supports growth.
Can you help me with clinic acquisition or selling my practice?
Absolutely. We offer financial due diligence, valuation support, and tax planning for dentists buying or selling practices. Strategic structure means lower tax and better returns.
How do I get started with dental accounting services?
The first step is a consultation with our corporate accountant. Contact Gondaliya CPA today to discuss your dental practice’s accounting needs and receive tailored solutions for Toronto, Mississauga, Brampton, Scarborough or anywhere in Ontario.
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