Virtual Payroll Services for Ontario Businesses
Licensed Toronto CPAs handle payroll processing, source deduction remittances, T4 filing and CRA compliance for your employees — 100% virtually for businesses across Ontario and Canada.
AFFORDABLE Virtual Payroll for Ontario Businesses — Accurate, Compliant, On Time Every Pay Run
At Gondaliya CPA, we process payroll for businesses across Ontario and Canada entirely virtually. Whether you have 1 employee or 50, whether your business is in Toronto, Mississauga, Ottawa or anywhere in Canada — you get the same licensed CPA oversight, the same flat-fee pricing and the same precision as our Toronto clients.
Payroll in Canada is not just writing cheques. Every pay run involves calculating CPP contributions, EI premiums, income tax withholdings, vacation pay accruals and remitting the exact amounts to CRA on time. Late or incorrect remittances attract 10% penalties and daily interest. Our licensed CPA team manages every aspect of your payroll so you never face a CRA payroll penalty.
- Full payroll processing — bi-weekly, semi-monthly or monthly
- CPP, EI and income tax calculations for each employee
- CRA payroll remittances filed and paid on time
- T4 and T4 Summary prepared and filed each February
- Record of Employment (ROE) issued when employees leave
- New hire registration and employee onboarding
- Year-round payroll support and CRA query response
- 30-Day Money-Back Guarantee (2026 services)
How Virtual Payroll Works
What Our Virtual Payroll Service Covers
Every payroll obligation handled by a licensed CPA team — from processing each pay run to year-end T4 filing and CRA compliance.
Ontario Payroll Rates and Thresholds 2026
Every pay run must apply the current CRA rates. Using incorrect rates results in over or under-remitting — both attract CRA interest and penalties.
CPP2 — Second Additional CPP Contributions: Since 2024, employees earning above the Year's Maximum Pensionable Earnings (YMPE) are also subject to CPP2 contributions on earnings between the first and second ceiling. The CPP2 rate is 4% for employees and employers. This two-tier CPP system adds complexity to payroll calculations that is easily missed in manual or DIY payroll systems.
CRA Payroll Remittance Schedule — What Applies to Your Business
Your remittance frequency depends on how much payroll deductions you withheld in the second previous calendar year. Getting this wrong results in 10% penalties on late remittances.
| Remitter Type | Average Monthly Deductions | Remittance Frequency | Due Date |
|---|---|---|---|
| New small employer (first year) | Any amount | Monthly | 15th of following month |
| Regular remitter | Under $25,000 | Monthly | 15th of following month |
| Quarterly remitter | $1,000 to $3,000 consistent | Quarterly | 15th of month after quarter end |
| Accelerated Remitter — Threshold 1 | $25,001 to $99,999 | Twice monthly | 25th of current month and 10th of following month |
| Accelerated Remitter — Threshold 2 | $100,000 or more | Weekly | 3rd business day after weekly period end |
Director Liability: Directors of a corporation are personally liable for unremitted payroll source deductions — CPP, EI and income tax — if the corporation fails to remit. This liability survives the closure of the corporation and can be assessed against a director personally for up to two years after they cease to be a director. Staying current on payroll remittances is one of the most important compliance obligations for any Ontario business owner.
Why Ontario Businesses Choose Our Virtual Payroll Service
Accurate payroll, on-time remittances and full CRA compliance — delivered 100% online for businesses across Ontario and Canada.
Virtual Payroll — Client Case Studies
Real payroll outcomes from Ontario businesses we have served. Names withheld for confidentiality.
Brampton General Contractor — CRA Payroll Penalty Resolved
A Brampton construction company had been remitting payroll deductions monthly instead of twice monthly — their actual remitter classification after their payroll grew. CRA assessed a 10% penalty on every late remittance for two years, totalling $18,400 in penalties and interest. Gondaliya CPA reviewed the payroll records, submitted a Taxpayer Relief application and reclassified the remitter account. Most penalties were waived and we took over ongoing payroll to prevent recurrence.
Mississauga Medical Clinic — Payroll Setup from Scratch
A newly incorporated Mississauga medical clinic needed payroll set up for 6 part-time and full-time employees before their opening date. We registered the CRA payroll account, configured Wagepoint for their bi-weekly pay cycle, set up all TD1 elections and processed the first pay run within three business days. The clinic's administrator had no prior payroll experience — our virtual portal made every step simple and trackable.
Markham Software Startup — Contractor to Employee Transition
A Markham technology startup had been paying 4 developers as independent contractors. After a CRA review letter questioned the arrangement, Gondaliya CPA assessed the relationships under the control and integration tests, determined employment status applied, reclassified the workers, set up payroll for all 4 employees and filed amended T4s for prior years. CRA accepted the voluntary correction — no penalties were assessed.
Key Payroll Filing Deadlines 2026
Missing these deadlines results in immediate CRA penalties. We manage every deadline for all payroll clients.
| Filing / Obligation | Deadline | Penalty for Missing | We Handle? |
|---|---|---|---|
| T4 and T4 Summary — 2025 tax year | February 28, 2026 | $10 per slip per day late — min. $100, max. $75,000 | ✓ Yes |
| T4A — 2025 tax year (other income) | February 28, 2026 | $10 per slip per day late — min. $100, max. $75,000 | ✓ Yes |
| Record of Employment (ROE) — upon interruption | 5 calendar days after last day paid | Up to $2,000 fine under EI Act | ✓ Yes |
| Monthly payroll remittance (regular) | 15th of following month | 10% of amount + daily interest | ✓ Yes |
| Threshold 1 remittance — first payment | 25th of current month | 10% of amount + daily interest | ✓ Yes |
| Threshold 1 remittance — second payment | 10th of following month | 10% of amount + daily interest | ✓ Yes |
| Threshold 2 remittance (weekly) | 3rd business day after period | 10% of amount + daily interest | ✓ Yes |
Virtual Payroll Services — Cities We Serve
We process payroll for businesses across every Ontario city and Canada — no distance limits, no extra fees.
Frequently Asked Questions
Common questions from Ontario businesses about virtual payroll services and CRA compliance.
Related Payroll & HR Services
Every payroll and HR service available in-person in Toronto and virtually across Ontario and Canada.
AFFORDABLE Virtual Payroll for All Ontario Businesses
No office visit. No per-run billing. No missed remittances. Licensed CPA payroll management across Ontario and Canada — evenings and weekends to 9 PM.