Incorporation Services in Oakville
We incorporate Oakville businesses. Federal and Ontario incorporation, NUANS name search, investor-ready share structure, complete minute book, Business Number registration, HST and payroll accounts, sole proprietor to corporation conversion. Incorporation from just $35. No hourly billing. 900+ five-star reviews.
Serving Oakville Businesses: We Incorporate Oakville Businesses the Right Way from Day One
We incorporate businesses in Oakville every week: management consultants and executive advisors in Downtown Oakville, pharma and biotech companies along the Halton life sciences corridor, financial services firms in Bronte, dental practices in Glen Abbey, medical clinics in Iroquois Ridge, real estate investors across Oakville, restaurant operators on Lakeshore Road, e-commerce businesses in River Oaks, IT consultants in Joshua Creek and professional services firms in West Oak Trails and Palermo. Every incorporation includes a multi-class share structure, complete minute book, CRA registrations and a tax planning conversation that sets the foundation for paying the lowest possible tax from your first dollar of revenue.
The most common mistake Oakville business owners make is incorporating after they have already started earning income. A sole proprietor who incorporates 2 years late at $200,000/year in income has already paid $76,000 more in tax than they would have as a corporation. We incorporate you before you earn the first dollar so every dollar flows through the corporation at 12.2% instead of up to 53.53% personal. Our service fee is just $35.
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Sole Proprietorship vs. Corporation: The Tax Impact for Oakville Businesses
| Annual Income | Sole Proprietor Tax (Ontario) | Corporation Tax (12.2% SBD) | Annual Savings from Incorporating |
|---|---|---|---|
| $80,000 | $18,200 | $9,760 | $8,440 |
| $120,000 | $31,400 | $14,640 | $16,760 |
| $150,000 | $42,300 | $18,300 | $24,000 |
| $200,000 | $62,400 | $24,400 | $38,000 |
| $300,000 | $104,600 | $36,600 | $68,000 |
| $500,000 | $196,900 | $61,000 | $135,900 |
Every Year You Delay Incorporation Costs You Money: Oakville professionals typically earn $200,000 to $400,000. At $200,000, the annual tax difference is $38,000. Two years as a sole proprietor before incorporating: $76,000 in additional tax you will never recover. Our incorporation service fee is just $35 (government filing fee additional). Incorporate before your first dollar of revenue, not after.
Federal vs. Ontario Incorporation for Oakville Businesses
| Feature | Federal (CBCA) | Ontario (OBCA) |
|---|---|---|
| Filing fee | $273 (Corporations Canada) | $335 to $360 (ServiceOntario) |
| Name protection | Canada-wide. No other federal corporation can use the same name. | Ontario only. |
| Operating across provinces | Automatic right to operate in every province. | Ontario only. Must register extra-provincially in each other province. |
| Named vs. numbered | Numbered: no NUANS ($273 total). Named: NUANS required ($273 + $13.80). | Numbered: no NUANS ($335). Named: NUANS required ($335 + $13.80). |
| Residency requirement | At least 25% of directors must be Canadian residents. | No Canadian residency requirement for directors. |
| Best for Oakville businesses | Management consulting firms with national clients, pharma companies with cross-province operations, financial advisors serving clients nationally, e-commerce businesses selling coast to coast. | Medical professional corporations (OBCA required for MPCs). Dental professional corporations (OBCA required for DPCs). Businesses with non-resident directors (Oakville has a significant US-connected executive population). |
Our Recommendation for Most Oakville Businesses: Federal Incorporation. Federal incorporation costs less ($273 vs. $335), provides Canada-wide name protection and allows you to operate in every province. Oakville consulting and financial services firms with national client bases benefit immediately. Ontario incorporation is required for Medical and Dental Professional Corporations. For Oakville businesses with US-connected directors, the Ontario OBCA has no Canadian residency requirement for directors. Incorporation Services →
What Our Oakville Incorporation Service Includes
| Service | What We Do |
|---|---|
| Articles of incorporation | Filed with Corporations Canada (federal) or ServiceOntario (Ontario). Includes corporation name or numbered company, registered office address, director information and share structure. Completed in 1 to 3 business days (federal) or 1 to 5 days (Ontario). |
| NUANS name search (if named company) | We conduct the NUANS search ($13.80) to confirm your chosen corporate name is available across Canada. We advise on name availability, potential conflicts and naming rules. |
| Multi-class share structure | We set up multiple share classes from day one: Class A voting common (founders), Class B non-voting common (family members, future employees) and Class C preferred (reserved for future investors or holdco planning). Critical for Oakville consulting firms planning LCGE multiplication and estate planning. |
| Complete corporate minute book | Legal record of the corporation prepared and delivered: articles of incorporation, corporate bylaws, organizational resolutions, first director resolutions, share certificates, shareholder register, director register and transfer register. |
| Business Number (BN) registration | We register with CRA for your 9-digit Business Number. Required for all CRA accounts, banking and government filings. |
| GST/HST account registration | Registered with CRA. Voluntary registration recommended from day one so you can claim ITCs on startup expenses. Oakville consulting firms with US clients benefit from zero-rated treatment on exported services, producing quarterly HST refunds. |
| Payroll account registration | RP account registered with CRA. Required if you plan to pay yourself a salary or hire employees. Common for Oakville pharma companies hiring research staff and medical clinics hiring from day one. |
| Professional corporation setup | For Oakville physicians, dentists and other regulated health professionals, we prepare the OBCA professional corporation with the restricted practice clause, apply for the regulatory college Certificate of Authorization and set up the compliant share structure. |
| Banking setup guidance | We provide the documents your bank requires to open the corporate bank account: articles of incorporation, minute book extract, BN confirmation and director ID. |
| Initial tax planning consultation | Every Oakville incorporation includes a tax planning conversation: salary-dividend optimization, RRSP room, HST method, SBD eligibility, holdco planning timeline, LCGE multiplication through family share classes, estate freeze preparation. Included at no additional charge. |
Oakville Incorporation from Just $35. Tax Planning Included.
Articles, share structure, minute book, BN, HST, payroll. Everything you need to start your corporation. Government filing fee additional.
Oakville Incorporation: Real Client Results
Management Consultant, Downtown Oakville
An Oakville management consultant earning $320,000 as a sole proprietor was paying $108,200 in personal tax. We incorporated federally ($35 service fee + $273 government filing), set up 3 share classes, registered for HST (Quick Method on consulting revenue), payroll and implemented a 55/45 salary-dividend split. Annual tax savings: $58,200. RRSP room created: $63,600. Non-voting shares issued to the spouse for LCGE multiplication. Holdco planned for year 2 when retained earnings were projected to reach $240,000.
Pharma Consulting, Halton Life Sciences Corridor
An Oakville pharmaceutical consulting firm with 2 partners earning $520,000 combined was operating as a partnership. We incorporated federally, set up 4 share classes (including preferred for a planned equity hire), performed a section 85 rollover to transfer the partnership operations tax-free, registered for HST (regular method for ITCs on lab equipment and office costs) and implemented salary-dividend optimization for each partner. Annual combined tax savings: $74,800. Both partners issued non-voting shares to their spouses, quadrupling the LCGE to $5,127,464 across 4 shareholders.
Dental Practice, Glen Abbey
A dentist opening a practice in Glen Abbey needed a Dental Professional Corporation. We incorporated the DPC under the OBCA with the restricted practice clause, applied for the RCDSO Certificate of Authorization, set up 4 share classes (including preferred for a future associate buy-in), registered for BN, HST and payroll for 5 staff, prepared the complete minute book and claimed Immediate Expensing on $168,000 in dental equipment. Annual tax savings from the DPC vs. sole proprietorship: $52,800 on $300,000 income. Incorporation Services →
Real Estate Investor, Bronte
An Oakville real estate investor with 4 rental properties generating $86,000 in net rental income had all properties in personal name. We incorporated, transferred 2 properties to the corporation via careful planning (land transfer tax managed through share structure), set up per-property bookkeeping, claimed CCA on the building components and established a holdco for the accumulated $320,000 in personal investment savings. Going-forward corporate structure provides liability protection, per-property tracking and estate planning flexibility. Annual tax reduction from CCA optimization: $12,400.
How Oakville Incorporation Works at Gondaliya CPA
Consult
Free consultation to determine the best structure: federal vs. Ontario, numbered vs. named, share classes, holdco timeline, estate freeze planning. We advise on the tax implications of each choice for your Oakville business.
Incorporate
We file the articles of incorporation, prepare the complete minute book, set up the share structure and deliver the corporate documents. Federal: 1 to 3 business days. Ontario: 1 to 5 business days.
Register
We register with CRA for your Business Number, HST account, payroll account and any additional program accounts. Professional corporation regulatory applications filed.
Plan
Initial tax planning consultation included: salary-dividend strategy, RRSP room, HST method, SBD eligibility, holdco timeline, LCGE multiplication, estate freeze. You leave with a clear financial roadmap for your new corporation.
Oakville Incorporation Pricing
| Service | Our Fee (including HST) | Government Fee | What Is Included |
|---|---|---|---|
| Federal incorporation (numbered company) | From $35 | $273 (Corporations Canada) | Articles of incorporation, 3+ share classes, complete minute book, BN registration, HST registration, payroll registration, banking guidance, initial tax planning consultation. |
| Federal incorporation (named company) | From $35 | $273 + $13.80 NUANS | Everything above + NUANS name search, name availability review and conflict assessment. |
| Ontario incorporation (numbered company) | From $35 | $335 (ServiceOntario) | Same deliverables as federal. Filed with ServiceOntario instead of Corporations Canada. |
| Professional corporation (medical, dental) | From $200 | $335 + regulatory application fee | OBCA incorporation with restricted practice clause. Application to regulatory college (CPSO, RCDSO). Complete minute book with practice-restricted articles. |
| Sole proprietor to corporation conversion | From $500 | Government filing fee additional | New corporation setup + transfer of business operations. Section 85 rollover for tax-free asset transfer if applicable ($1,500 to $2,500 additional). |
Bookkeeping Clients Receive Incorporation FREE: Oakville business owners who sign up for monthly bookkeeping ($100/month) receive incorporation at no service charge (government filing fee only). The bookkeeping plan includes bank reconciliation, HST filing, monthly financials and the T2 corporate tax return filed FREE every year. Book Free Consultation →
Types of Corporations for Oakville Businesses
| Corporation Type | Best For | Key Feature |
|---|---|---|
| Operating corporation (opco) | Every active business: consulting, pharma, financial services, restaurants, retail, e-commerce, real estate investment. | Standard corporation earning active business income at 12.2% SBD rate. Start here. |
| Holding corporation (holdco) | Business owners with retained earnings exceeding $200,000 in the opco. Common for Oakville consultants and professionals who accumulate cash quickly. | Receives dividends from the opco tax-free. Invests separately. Creditor protection. Estate planning. Oakville professionals typically trigger the holdco within 12 to 18 months of incorporating. |
| Medical Professional Corporation (MPC) | Physicians and surgeons in Oakville. | OBCA incorporation required. Restricted practice clause. CPSO Certificate of Authorization. Oakville physicians earning $300,000+ save $50,000 to $70,000/year. |
| Dental Professional Corporation (DPC) | Dentists in Oakville (Glen Abbey, Bronte, Downtown, Iroquois Ridge). | OBCA incorporation required. Restricted practice clause. RCDSO Certificate of Authorization. Associate buy-in through preferred share classes for partnership transitions. |
| Multi-shareholder corporation | Consulting partnerships, pharma firms with multiple principals, financial advisory practices with co-owners. | Multiple share classes allow different rights (voting, non-voting, preferred). Shareholder agreement recommended. LCGE multiplication across all shareholders and their spouses. |
Serving Oakville Virtually
We serve Oakville clients virtually from our Toronto headquarters. Video consultations, electronic document delivery, digital signatures and cloud-based bookkeeping. Every service available to Oakville business owners without leaving your office. We serve clients in Downtown Oakville, Bronte, Glen Abbey, Clearview, River Oaks, Eastlake, College Park, Iroquois Ridge, Joshua Creek, Palermo, West Oak Trails, Old Oakville and all Town of Oakville neighbourhoods.
Industries We Incorporate in Oakville
Frequently Asked Questions: Oakville Incorporation
Meet Your Experts
Sharad Gondaliya, CPA
Founder & Managing Director
Gondaliya CPA Professional Corporation
Sharad leads incorporation and corporate tax planning for Oakville businesses. Consulting firm structuring, holdco planning, estate freeze preparation, salary-dividend optimization and LCGE multiplication.
Vandana, CPA
Senior Accountant
Gondaliya CPA Professional Corporation
Vandana manages bookkeeping, HST and payroll for Oakville corporations. Monthly financials, T2 preparation and CRA correspondence for newly incorporated businesses.
What Our Clients Say
900+ five-star reviews from business owners across Ontario and Canada.
10 Smart Incorporation Strategies That Can Save Oakville Business Owners Money
1. Incorporate before earning your first dollar to lock in 12.2%
Every dollar earned as a sole proprietor is taxed at your personal rate (up to 53.53% in Ontario). Every dollar earned inside a corporation is taxed at 12.2% under the Small Business Deduction. An Oakville management consultant earning $320,000 saves $58,200 in the first year alone by incorporating before the first engagement. Our service fee is $35 (government filing fee additional).
2. Plan the holdco at incorporation because Oakville professionals accumulate cash fast
Oakville consultants and professionals earning $200,000 to $500,000 accumulate retained earnings quickly. At $200,000/year, the holdco threshold ($200,000 in retained earnings) is reached in 12 to 18 months. We plan the holdco timeline at incorporation so the setup is triggered at the right moment. Passive investment income above $50,000 inside the opco erodes the SBD. The holdco prevents this.
3. Issue non-voting shares to your spouse at incorporation to multiply the LCGE
The Lifetime Capital Gains Exemption shelters $1,281,866 per shareholder. Issuing non-voting shares to your spouse at incorporation doubles the exemption to $2,563,732. Two partners each issuing spouse shares quadruples it to $5,127,464. This costs nothing at incorporation but saves hundreds of thousands on a future sale.
4. Use a salary-dividend split from your first pay period to create RRSP room
Most Oakville business owners default to 100% dividends. But dividends create zero RRSP room. A 55/45 salary-dividend split on $320,000 creates $93,600 in RRSP room while keeping the combined tax lower than either salary-only or dividend-only.
5. Register for HST at incorporation and claim ITCs on every startup expense
Voluntary HST registration before your first purchase allows you to claim ITCs on all startup expenses. Oakville consulting firms with US clients charge 0% HST but claim ITCs on all Canadian expenses, producing quarterly refund cheques. A consultant with $40,000 in Canadian expenses and $250,000 in US revenue receives approximately $5,200/year in HST refunds.
6. Set up an estate freeze early when the corporation value is low
An estate freeze locks the current value of the corporation for the founder on preferred shares and allows future growth to accrue to the next generation on new common shares. Freezing at $500,000 is far less expensive (in future tax) than freezing at $5,000,000. Oakville business owners should discuss the estate freeze timeline at incorporation.
7. Use a section 85 rollover to convert from sole proprietorship tax-free
An Oakville consulting firm with $120,000 in receivables and work-in-progress who incorporates without a section 85 rollover pays tax on the transfer. The rollover transfers everything to the new corporation at tax cost, deferring the gain. Every Oakville business with significant assets or receivables should use the rollover.
8. Claim Immediate Expensing on equipment purchased through the corporation
An Oakville dental practice buying $168,000 in equipment or a consulting firm buying $25,000 in office equipment gets the full amount as a year-one deduction under Immediate Expensing. Incorporate before the purchase.
9. Structure partner buy-in through preferred shares from day one
Oakville consulting and professional firms that plan to bring in a partner should set up preferred share classes at incorporation. The incoming partner purchases preferred shares at a pre-agreed value. This costs $0 at incorporation. Reorganizing later costs $5,000 to $15,000 and creates tax complications.
10. Bundle incorporation with bookkeeping and get the service fee waived entirely
Oakville business owners who sign up for monthly bookkeeping ($100/month) receive incorporation at no service charge (government filing fee only). The bookkeeping includes bank reconciliation, HST filing, monthly financials and the T2 filed FREE every year. Incorporation Services →
Oakville Incorporation from Just $35. Tax Planning Included.
Articles, share structure, minute book, BN, HST, payroll. Everything you need to start your Oakville corporation. Government filing fee additional. 900+ five-star reviews.