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Restaurant Bookkeeping · POS Integration · Licensed CPA

Bookkeeping Services for Restaurants

Books that track daily sales, food and beverage costs, tips, payroll and prime cost. We integrate your POS, reconcile delivery apps, handle HST and keep the numbers current, by a licensed CPA firm. Flat fee. All fees include HST.

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ACTIVELY ACCEPTING
Restaurants
POS-integrated bookkeeping and restaurant accounting
Convenient Availability
Weekend and evening support until 9 PM
Always Within Reach
Just a call away when you need us

AFFORDABLE Bookkeeping Services for Restaurants

Restaurant bookkeeping is not ordinary bookkeeping. A restaurant runs on high daily transaction volume and thin margins, with sales flowing through cash, cards and delivery apps, tips and gratuities to handle, and food and beverage costs that move constantly. Books that simply total income and expenses miss the numbers that decide whether the restaurant works. Proper restaurant bookkeeping is built around the operation: it records daily sales from your POS, tracks food and labour costs, handles tips and HST, and reports prime cost, so you can see where your margin really is.

We set up and maintain your books around daily sales and POS integration, track food and beverage cost percentages and prime cost, handle tips, payroll, HST and delivery-app reconciliation, so your records are accurate and useful for running the restaurant and for financing. Because we are a full CPA firm, the same office keeps the books and files your corporate tax. See our restaurant accounting page and our main bookkeeping services page for the full picture.

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Gondaliya CPA team - bookkeeping services for restaurants

Our Restaurant Bookkeeping Services

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Daily Sales & POS

We record daily sales from your POS by category and reconcile them to the cash, card and app deposits.

🍴

Food & Beverage Costs

We track cost of goods sold against sales so your food and beverage cost percentages are clear.

💵

Tips & Payroll

We record tips and gratuities correctly and run payroll, so the treatment and remittances are right.

🚚

Delivery App Reconciliation

We reconcile Uber Eats, DoorDash and other payouts, capturing gross sales, commissions and HST.

🧾

HST on Restaurant Sales

We record HST on food, beverage and alcohol sales, claim input tax credits, and keep returns current.

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Prime Cost Reporting

Food cost, labour cost and prime cost reported each period, so you can see whether the restaurant is working.

Restaurant Bookkeeping by a Licensed CPA

Books built around your daily sales, kept current every period. From POS setup to year-end handover. AFFORDABLE flat-fee pricing.

1

Daily Sales and POS Integration

The foundation of restaurant bookkeeping.

  • Connect your POS, Square, Toast, Lightspeed and others, to QuickBooks Online or Xero.
  • Record daily sales by category: food, beverage and alcohol.
  • Reconcile POS totals against cash, card and delivery-app deposits.
  • Set up the chart of accounts to fit how your restaurant operates.
  • Give you sales reporting you can actually use to run the place.
2

Food and Beverage Cost Tracking

Watching the costs that decide your margin.

  • Track cost of goods sold against sales by food, beverage and alcohol.
  • Report food cost and beverage cost as a percentage of sales.
  • Reflect opening and closing inventory where you count it, for accurate cost of goods.
  • Flag where costs are drifting so you can adjust pricing or portioning.
  • Keep the cost numbers current so margin is visible every period.
3

Tips, Gratuities and Payroll

Handled to the rules that apply.

  • Record tips and gratuities, distinguishing controlled from direct tips.
  • Run payroll for hourly and salaried staff with the correct tip treatment.
  • Handle remittances, T4s and the payroll filings.
  • Record labour so it feeds your prime cost.
  • Keep the payroll aligned with the bookkeeping and the CRA requirements.
4

Delivery Apps and Payment Reconciliation

Every channel tied out.

  • Reconcile Uber Eats, DoorDash, SkipTheDishes and other delivery payouts.
  • Capture gross sales, platform commissions and HST correctly.
  • Reconcile cash, debit and credit card settlements against the POS.
  • Record gift-card sales as a liability and redemptions as revenue.
  • Tie the POS, the processors and the bank together each period.
5

HST and Compliance

The compliance that runs alongside the books.

  • Record HST on food, beverage and alcohol sales.
  • Claim input tax credits on your costs and keep figures return-ready.
  • File the HST return through our filing service.
  • Handle the specific treatment of any exempt items and rebates.
  • Keep your HST filings matching your recorded sales.
6

Reporting and Year-End Handover

One firm for the books, the HST and the corporate tax.

  • Provide sales, food cost, labour cost and prime cost reports each period.
  • Keep the statements ready for a compilation, review or lender.
  • Hand the year-end straight to corporate tax from clean records.
  • Keep the books current so nothing is reconstructed at year end.
  • Deliver the whole setup, books to corporate tax, from one CPA firm.

    • Free Restaurant Bookkeeping Consultation

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    Free Restaurant Bookkeeping Consultation

    Case Studies: Restaurant Bookkeeping

    Full-Service Restaurant, Toronto (POS Set Up)

    A restaurant was keying sales in by hand and could not see its food cost. We integrated the Toast POS with QuickBooks Online, recorded daily sales by category, and produced food cost, labour cost and prime cost reports, so the owner could act on margin. The figures here are illustrative of the work we do, not a specific client file. Bookkeeping Services →

    Prime cost visible every period

    Quick-Service Restaurant, Mississauga (Delivery Apps)

    A quick-service spot could not reconcile its Uber Eats and DoorDash payouts against its sales. We reconciled each platform, capturing gross sales, commissions and HST, and tied everything back to the POS and bank, so revenue was recorded accurately. The figures here are illustrative of the work we do, not a specific client file. Restaurant Accounting →

    Delivery revenue reconciled correctly

    Cafe, Brampton (Prime Cost Control)

    A cafe was busy but not profitable and could not see why. We tracked food and labour against sales, reported prime cost each period, and showed where portioning and scheduling were eroding margin, so the owner could fix pricing. The figures here are illustrative of the work we do, not a specific client file. Get Started →

    Prime cost brought under control

    Multi-Location Operator, Ontario (Group Reporting + Tax)

    A two-location operator could not compare sites or hand a clean year-end to tax. We set up per-location tracking with group reporting, kept the books current, and coordinated the T2 from the same office, so each site's performance was clear. The figures here are illustrative of the work we do, not a specific client file.

    Per-location clarity, seamless year-end

    Ordinary Bookkeeping vs Restaurant Bookkeeping

    A restaurant lives or dies on food cost, labour and prime cost. Ordinary bookkeeping misses them; restaurant bookkeeping shows them.

    ConsiderationOrdinary BookkeepingRestaurant Bookkeeping
    Sales entryBank deposits onlyDaily POS sales by category, reconciled
    Cost focusTotal expensesFood, beverage and prime cost percentages
    TipsNot distinguishedControlled vs direct, handled in payroll
    Delivery appsLumped as depositsGross sales, commission and HST reconciled
    Gift cardsBooked as salesLiability on sale, revenue on redemption

    What Proper Restaurant Bookkeeping Must Cover

    Recording transactions is only the start. These items are what make a restaurant's books actually useful.

    ItemWhy It Matters for Your RestaurantHow We Handle It
    Daily salesRevenue must tie to the POS and the bankDaily POS sales recorded and reconciled
    Food and labour costPrime cost decides whether you profitCosts tracked against sales, prime cost reported
    TipsWrong treatment causes payroll and CRA issuesControlled and direct tips handled correctly
    Delivery appsCommissions and HST distort revenue if ignoredEach platform reconciled to gross, fees and HST
    HSTSales tax must match recorded salesHST recorded on food, beverage and alcohol
    ReconciliationMany payment channels must all tie outCash, cards, apps and gift cards reconciled
    Current recordsYear-end reconstruction is costly and error-proneBooks kept current on a tight cycle

    Clean, POS-integrated bookkeeping is the foundation for everything else, cost control, tax and financing. Bookkeeping records and organises your numbers; it is not an assurance engagement, and a lender or landlord may separately require a compilation or review, which we can also provide. Well-kept books make those far cheaper and faster. For the full picture, see our bookkeeping services and restaurant accounting pages.

    What Is Included in Our Restaurant Bookkeeping Service

    Everything a restaurant needs to keep clean, POS-integrated books. No hourly billing. All fees include HST.

    IncludedWhat We Do
    POS integrationWe connect your POS so daily sales flow into the books.
    Daily sales & reconciliationWe record daily sales and reconcile cash, cards and apps.
    Food & beverage costsWe track cost of goods and report cost percentages.
    Tips & payrollWe handle tips correctly and run payroll with remittances.
    Delivery app reconciliationWe reconcile Uber Eats, DoorDash and other payouts.
    HSTWe keep HST return-ready and file it for you.
    Prime cost reportingWe report food cost, labour cost and prime cost each period.
    Corporate tax coordinationWe hand the year-end straight to the T2 from the same office.

    The Restaurant Bookkeeping Mistakes We Prevent

    #MistakeWhy It HurtsHow We Prevent It
    1Not tracking daily salesRevenue does not tie to the POS or bankDaily POS sales recorded and reconciled
    2Ignoring prime costFood and labour quietly erode profitPrime cost tracked and reported each period
    3Handling tips incorrectlyPayroll and CRA problemsControlled and direct tips handled correctly
    4Not reconciling delivery appsRevenue and HST are misstatedEach platform reconciled to gross, fees and HST
    5Wrong HST on salesOver- or under-remitting HSTHST recorded on food, beverage and alcohol
    6Booking gift cards as salesRevenue lands in the wrong periodLiability on sale, revenue on redemption
    7Mixing personal and company moneyDistorts the books and the tax positionClean separation maintained
    8Leaving books until year endCostly reconstruction and lost detailBooks kept current on a tight cycle

    Why Choose Gondaliya CPA for Your Restaurant Bookkeeping?

    📋

    Built Around Your Sales

    Daily POS sales, food cost and prime cost tracked properly, so you see the margin on your restaurant.

    📊

    Licensed CPA Firm

    Your books are kept by a licensed CPA firm and flow straight into HST, payroll and corporate tax.

    🍴

    Restaurant Experience

    POS integration, tips, food cost, delivery apps and corporate tax for food businesses, all from one office.

    🤝

    AFFORDABLE Flat Fee

    Quoted upfront, all fees including HST, no hourly billing. 30-Day Money-Back Guarantee. 60-Day Fees-Matching Policy.

    Google Reviews
    CPA Ontario
    QuickBooks Advisor in Ontario
    Wagepoint Advisor in Ontario
    Xero Advisor in Ontario
    Stripe Partner in Ontario
    Rotessa Partner in Ontario
    Hubdoc
    ADP partner in Ontario

    Transparent Flat-Fee Pricing

    No hourly billing. No surprises. You know your exact fee before we start. All fees include HST.

    ServiceFeeIncludes
    Monthly restaurant bookkeepingQuoted upfrontPOS integration, daily sales, cost tracking, reconciliation and prime-cost reports.
    Bookkeeping plus HST filingQuoted upfrontMonthly books with HST recorded on sales and the return filed.
    Bookkeeping plus payrollQuoted upfrontBooks with tips handled and payroll, remittances and T4s.
    Catch-up bookkeepingQuoted upfrontRecords brought current and reconciled before ongoing work.
    Free consultationFREEScope review and exact flat-fee quote before any work begins.

    All fees include HST, so the number quoted is the number you pay. Fees depend on the size and complexity of the business and the state of the records. Payment is by Interac e-Transfer to info@gondaliyacpa.ca with auto-deposit enabled and the security question set to Not Applicable. Please use our pricing calculator to know your exact fee.

    How It Works

    Four steps. The heavy lifting sits with us.

    1

    Consult

    We learn your restaurant type, your POS, your locations and the state of your books, then quote a flat monthly fee.

    2

    Setup and Catch-Up

    We integrate your POS, bring the books current where needed, and reconcile the accounts.

    3

    Ongoing Bookkeeping

    We keep the books current, tracking daily sales, food and labour costs, tips, HST and payroll.

    4

    Reports and Year-End

    We deliver prime-cost and sales reports and hand the year-end straight to corporate tax.

    Restaurant Bookkeeping: Cities We Serve

    We keep restaurant bookkeeping for food businesses across every Ontario city and Canada. No distance limits, no extra fees.

    Frequently Asked Questions

    What does bookkeeping for a restaurant involve?
    Restaurant bookkeeping records daily sales from your POS, tracks food and beverage costs, handles payroll with tips and gratuities, reconciles the many payment types (cash, cards, delivery apps), manages HST, and keeps inventory and vendor bills current. Because margins are thin and volume is high, the books have to be accurate and up to date. We set them up to match how a restaurant actually runs.
    Why is restaurant bookkeeping different from other businesses?
    Restaurants run on high daily transaction volume, thin margins, multiple payment channels, tips and gratuities, and food and beverage costs that move constantly, so ordinary monthly bookkeeping is not enough. The numbers that matter, food cost percentage, labour cost, prime cost, come from tracking sales and costs closely. We build the books around those restaurant metrics.
    How do you record daily restaurant sales?
    We record daily sales from your POS, broken down by category, food, beverage, alcohol, and reconcile them against the cash, card, and delivery-app deposits that actually hit your bank. This daily sales tracking is the backbone of restaurant bookkeeping and keeps your revenue accurate. We reconcile the POS to the bank so nothing is missed.
    Can you integrate my POS system with the books?
    Yes. We connect POS systems such as Square, Toast, Lightspeed and others to QuickBooks Online or Xero, so daily sales, taxes and tips flow into the books cleanly instead of being keyed in by hand. Proper POS integration saves hours and reduces errors. We set up and maintain the integration to fit your restaurant.
    How are tips and gratuities handled in restaurant bookkeeping?
    Tips and gratuities have specific recording and payroll rules, controlled (pooled or employer-distributed) tips are treated differently from direct tips, and they affect payroll, remittances and reporting. Getting this wrong causes payroll and CRA problems. We record tips correctly and coordinate them with payroll so the treatment is right.
    Do you track food and beverage cost percentages?
    Yes. We track cost of goods sold against sales so you can see your food cost and beverage cost percentages, the numbers that make or break a restaurant. Watching these against sales shows where margin is leaking. We produce the reporting so you can act on food and beverage costs rather than guess at them.
    What is prime cost and do you report it?
    Prime cost is your cost of goods sold plus total labour, the two largest and most controllable costs in a restaurant, and it is the single most important operating number to watch. We track and report prime cost as a percentage of sales, so you can see whether the restaurant is actually working. We keep it in front of you every period.
    How is HST handled for a restaurant?
    Restaurant sales are generally taxable for HST, and we record HST on sales and claim input tax credits on your costs, keeping the return-ready figures current and filing through our HST service. Certain items and rebates have their own treatment. We record HST correctly across food, beverage and alcohol and keep your filings accurate.
    How do you handle delivery apps like Uber Eats and DoorDash?
    Delivery apps deduct commissions and remit sales differently from your in-house POS, so their payouts must be reconciled carefully to capture the gross sales, the commission, and the HST correctly. Untangling these is a common restaurant bookkeeping headache. We reconcile each delivery platform so your revenue and costs are recorded accurately.
    Can you keep my restaurant books current if I have fallen behind?
    Yes. Restaurants often fall behind during busy stretches. We bring your bookkeeping current, reconstruct the daily sales and payment reconciliations, reconcile the bank and card accounts, and then keep it current going forward. Catch-up first, then ongoing, so your books are reliable for tax and financing.
    How often should a restaurant's books be updated?
    Weekly or at least monthly is right for a restaurant, because sales, food costs and labour move fast and waiting until year end hides problems while they are still fixable. Frequent bookkeeping lets you watch prime cost and act. We keep your restaurant books on a tight cycle so the numbers are current and useful.
    Do you use QuickBooks or Xero for restaurant bookkeeping?
    We work in QuickBooks Online and Xero, configured for restaurants with daily sales entry, POS integration, and the cost tracking a food business needs. We choose and set up the platform to fit how you operate, so the software supports the way a restaurant runs. We maintain the books in the platform that suits you.
    How do you handle restaurant payroll?
    We coordinate restaurant payroll, including hourly staff, tips and gratuities, and the remittances and T4s, and record labour so it feeds your prime cost. Restaurant payroll is complex because of tips, split shifts and high turnover. We keep it accurate and aligned with the bookkeeping and the payroll filings.
    Do you track inventory for a restaurant?
    We track inventory purchases and, where you count inventory, help reflect opening and closing inventory so cost of goods sold and food cost are accurate rather than just what you bought that period. Good inventory handling sharpens your food cost number. We fit the level of inventory tracking to how your kitchen operates.
    What reports do you provide to a restaurant?
    We provide sales by category, food and beverage cost percentages, prime cost, labour cost, and the usual financial statements, so you can see the numbers that drive a restaurant rather than a generic P&L. These reports support your menu pricing and cost control. We tailor the reporting to what you actually use to run the place.
    Can you handle multiple restaurant locations?
    Yes. We keep the books for multi-location operators, tracking each location's sales, costs and margins separately as well as the group as a whole, so you can compare sites and see which is performing. Multi-unit bookkeeping needs the right structure. We set it up so each location and the whole group are clear.
    How does good bookkeeping help my restaurant get financing?
    Lenders and landlords rely on clean, current financial statements to assess a restaurant, and disorganised books slow or block a loan, a lease or an equipment purchase. Well-kept restaurant bookkeeping produces statements they can rely on. We keep the books in the shape financing and leasing require.
    Can you prepare statements a lender will accept?
    We keep the bookkeeping so the financial statements are accurate and ready for a lender or landlord, and we can coordinate a compilation or review engagement where one is required. Clean books are the starting point for any statement. We prepare the foundation the statements are built on.
    How do you reconcile the different restaurant payment types?
    We reconcile cash, debit and credit card settlements, delivery-app payouts and gift-card redemptions against your POS totals and your bank, so every dollar of sales is accounted for. Restaurants have many payment channels, and reconciling them is essential. We tie the POS, the processors and the bank together each period.
    Can you coordinate my corporate tax filing with the bookkeeping?
    Yes. Because we are a full CPA firm, the same office keeps your restaurant books and files your T2 corporate return, so the year-end flows straight from clean records without a handover. Coordinating both avoids duplicated work and year-end surprises. We handle the bookkeeping and the corporate tax together.
    Do you work with all types of food businesses?
    Yes. We keep the books for full-service restaurants, quick-service and takeout, cafes, bars, food trucks, catering and franchises, adapting the sales tracking, tips handling and cost reporting to how each type operates. The restaurant bookkeeping principles are the same, applied to your format. We fit the setup to your business.
    How do you handle gift cards in the books?
    Gift cards are recorded as a liability when sold and as revenue when redeemed, not when purchased, so the books reflect the obligation correctly and revenue lands in the right period. Mishandling gift cards distorts sales. We record gift card sales and redemptions correctly so your revenue is accurate.
    Can you help me control food and labour costs?
    Yes. By tracking cost of goods sold and labour against sales and reporting food cost, labour cost and prime cost each period, we give you the numbers to see where margin is going, so you can adjust menu pricing, portioning or scheduling. We give you the figures to manage the two costs that decide a restaurant's profit.
    How do you price restaurant bookkeeping?
    We quote a flat monthly fee based on your sales volume, number of locations, payroll and payment channels, so you know the cost upfront with no hourly billing. Catch-up work, if needed, is quoted separately before we start. All fees include HST. We give you a clear, fixed quote after understanding how your restaurant runs.
    What records do I need to provide for restaurant bookkeeping?
    You provide POS sales reports, bank and card statements, delivery-app statements, supplier invoices, payroll information and any inventory counts, ideally through our secure portal or a connected POS. The more complete the records, the more accurate the reporting. We give you a clear checklist and a simple way to submit everything.
    Is my restaurant's financial information kept confidential?
    Yes. Your financial information is handled confidentially and shared only with the CRA as required and with anyone you authorise, such as a lender. Confidentiality is fundamental to how a CPA firm operates. We protect your information throughout the engagement, and everything moves through our secure portal.
    Do you serve restaurants across Ontario and Canada?
    Yes. We keep restaurant bookkeeping for food businesses across every Ontario city and Canada, working entirely remotely through cloud accounting, POS integration and a secure portal, so there are no distance limits and no extra fees. Wherever your restaurant is, we can keep the books. We serve restaurants GTA-wide and nationally.
    How do you help a restaurant watch cash flow?
    Restaurant cash flow is tight, with daily receipts against payroll, rent and supplier payments, so we keep the books current enough that you can see cash coming in and going out and plan around slow periods and large bills. Watching cash flow closely matters in a thin-margin business. We keep the numbers current so cash is visible.
    Can Gondaliya CPA handle my restaurant bookkeeping?
    Yes. We set up POS integration and daily sales tracking, handle tips, payroll, food and beverage costs, HST, delivery-app reconciliation and prime-cost reporting, and coordinate your corporate tax, so your restaurant books are accurate and useful. See our restaurant accounting page for the full picture. Fees are an AFFORDABLE flat amount including HST, quoted upfront, paid by Interac e-Transfer to info@gondaliyacpa.ca, auto-deposit enabled, security question Not Applicable.
    How do I get started?
    Please book a free consultation and tell us your restaurant type, your POS, how many locations you run, and the state of your current books. We confirm what your restaurant bookkeeping needs, quote a flat monthly fee, and set out what we need to begin. Book Free Consultation →

    Meet Your Restaurant Bookkeeping Team

    Sharad Gondaliya CPA

    Sharad Gondaliya, CPA

    Founder & Managing Director
    Gondaliya CPA Professional Corporation

    Sharad leads restaurant bookkeeping, POS integration and corporate tax for food businesses of every type.

    Vandana Goel CPA

    Vandana Goel, CPA

    Senior Accountant
    Gondaliya CPA Professional Corporation

    Vandana handles the monthly bookkeeping, daily sales, food and labour cost tracking, tips, HST and payroll.

    What Our Clients Say

    1300+ five-star reviews from business owners across Ontario and Canada.

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    Get Restaurant Bookkeeping Built Around Your Numbers.

    Gondaliya CPA integrates your POS, keeps your books current with daily sales, food cost, tips, HST and delivery-app reconciliation, and hands the year-end straight to corporate tax, so you see your prime cost and your margin. Flat fee. All fees include HST.

    Licensed CPA Ontario
    1300+ Five-Star Reviews
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    Flat-Fee, Including HST
    Book Free ConsultationBookkeeping Services
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