Tax Accountant for Martial Arts Schools in Ontario and Across Canada
We settle the structure question first — a for-profit academy filing a T2 and claiming the small business deduction, or a club organized under ITA 149(1)(l) that cannot pay a dollar to its founder — and then we book your monthly dues, black belt club contracts and camp deposits as deferred revenue earned over the term instead of profit on the day the payment clears, hold grading fees until the test is delivered, charge 13% HST correctly on dues, private lessons, seminars and uniform sales with full input tax credits, put your mat flooring and training equipment in the right CCA class, and run your instructor payroll with WSIB. Whether you run a commercial karate, taekwondo, Brazilian jiu-jitsu, judo, muay thai, kung fu or mixed martial arts academy or a community club, we handle the structure, the deferred revenue, the HST and gear inventory, the instructor classification and payroll, and plan the salary, dividends and eventual sale of your corporation — with AFFORDABLE flat fees.
AFFORDABLE Martial Arts School Tax Accountant
A martial arts school is the one fitness vertical where the legal structure of the organization is the first accounting question, not the last. A commercial academy and a community club teaching the same curriculum in the same size room can be entirely different taxpayers. One files a T2, claims the small business deduction and builds value for an eventual sale. The other, if it is organized and operated exclusively for non-profit purposes under ITA 149(1)(l), cannot make income payable to or available for the personal benefit of any member or proprietor, and may owe an annual information return nobody has been filing. On top of that fork sits a revenue model built almost entirely on money collected before it is earned: monthly dues, multi-year black belt club contracts, grading fees banked ahead of the test, and camp deposits taken in February for July.
That is why you need an accountant who works on schools rather than on businesses in general. At Gondaliya CPA we specialize in deferred revenue, HST and corporate tax for martial arts academies and clubs, and we provide AFFORDABLE flat-fee support that keeps you CRA-compliant and stops you paying more tax than you owe. We work with karate, taekwondo, Brazilian jiu-jitsu, judo, muay thai, kung fu and mixed martial arts schools across Ontario, along with community clubs and multi-location academies, with year-round support rather than a once-a-year scramble.
Let us handle the numbers so you can stay on the mat.
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Accounting That Understands How a Martial Arts School Actually Works
A martial arts school carries financial pressures a desk-bound company never faces. Before anything else you have to know what the organization is for tax purposes, because a for-profit academy and a non-profit club are taxed on completely different terms. Then you collect dues, contracts, grading fees and camp deposits months before you earn them, charge 13% HST on the lot, carry a mat floor and a build-out that depreciate on different schedules, and run a floor of instructors who all have to be costed and classified. At Gondaliya CPA we understand that reality and provide practical, industry-focused solutions across the GTA and all of Ontario.
Stay Compliant and Minimize Your Martial Arts School Tax
For a martial arts school, staying onside with CRA and WSIB and paying the least legal tax are the same job. We keep every filing on schedule, recognize dues, contracts and grading fees as they are earned, and claim every equipment, build-out and operating dollar the return allows, so nothing is missed and nothing invites a reassessment.
Accounting & Tax Experts for Martial Arts Schools
- AFFORDABLE + Registered CPA Firm
- Business and Corporate Tax Expert
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- Accounting, bookkeeping, and tax filing
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Why Choose Our Accounting Services for Martial Arts Schools?
Tax Planning — Structure, Mats & Build-Out
We settle the for-profit or non-profit fork first, then put mat flooring and training equipment in Class 8 at 20%, the dojo fit-out in Class 13 over the lease, and computers in Class 50, timing purchases to protect the $500,000 small business deduction.
Consulting — Dues, Contracts & Deferred Revenue
Our bookkeeping releases dues and black belt club contracts across the term, holds grading fees until the test is delivered and camp deposits until the camp runs, tracks gear inventory, and ties your HST returns to the revenue you actually earned.
CRA Representation — Contracts, HST & Worker Status
When CRA reviews your contract timing, your HST on dues and gear, your front-desk cash or your instructor classifications, we prepare the response, reconcile WSIB, and pursue relief on Form RC4288 where penalties came from a prior error.
Bookkeeping — Payroll, Incorporation & Sale
We run your instructor and front-desk payroll with WSIB, model the profit level where incorporating pays off, and handle the section 85 rollover on Form T2057 so your mats, equipment and goodwill move across without triggering tax.
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Martial Arts School Tax and Accounting Services in Ontario
Corporate Tax Filing (T2) for Martial Arts Schools
T2 preparation with GIFI, Schedule 8 capital cost allowance on mats and training equipment, and unearned dues carried as a liability CRA can follow.
Bookkeeping & Accounting for Martial Arts Schools
Dues, contract and grading bookkeeping with departmental reporting for classes, camps and retail, plus monthly statements built for a school.
Payroll Services for Martial Arts Schools
Instructor and front-desk payroll with WSIB from the first hire, PD7A remittances, February T4s, and clean employee-versus-contractor status.
GST/HST Filing for Martial Arts Schools
AFFORDABLE HST filing on dues, private lessons, gradings, seminars and gear sales, with every input tax credit claimed and tied to your T2.
Tax Planning for Martial Arts Schools
Structure first, then the small business deduction, the timing of mat and equipment purchases, and the salary, dividend and exit plan.
Corporate Catch-Up Filing for Martial Arts Schools
Overdue T2 and HST years filed in order, deferred dues balances rebuilt, and non-profit clubs brought current on the returns they still owe.
CRA Audit Resolution for Martial Arts Schools
Support for contract-timing, HST, front-desk cash and instructor-classification reviews, with indirect verification of income handled properly.
CPA Financial Statements (Notice to Reader) for Martial Arts Schools
CPA-compiled financial statements that landlords, equipment lenders and buyers accept for your school or club.
Incorporation Services for Martial Arts Schools
Full incorporation with NUANS, articles and share structure, plus the section 85 rollover from your unincorporated school.
Catch-Up Bookkeeping Services for Martial Arts Schools
Rebuild months of missing dues, contract and grading records from your school management software exports, processor settlements and bank statements, so the books are CRA-ready.
US Corporation & LLC Tax Filing for Martial Arts Schools
Cross-border corporate and information filings for school owners with a US LLC or seminar and licensing income, coordinated with treaty relief on your Canadian T2.
Voluntary Disclosure Program for Martial Arts Schools
Correct unreported front-desk cash or unremitted HST on dues through a VDP application before CRA makes contact, cancelling penalties and easing interest.
Accounting & Tax Services Tailored for Martial Arts Schools
Real, practitioner-level CPA expertise for karate, taekwondo, Brazilian jiu-jitsu, judo, muay thai, kung fu and mixed martial arts academies and for community clubs across Ontario — built for a school whose revenue arrives long before it is earned.
- We prepare your T2 with GIFI on Schedule 125 and Schedule 100, reporting dues, private lessons, grading fees, seminars and uniform sales on their correct lines and carrying unearned dues and contract balances as a liability CRA can follow.
- We claim capital cost allowance on Schedule 8 with your mat flooring, bags, racks and training equipment in CCA Class 8 at 20 percent, because most schools under-claim that pool and hand CRA thousands in extra tax every year.
- Your dojo build-out is different: change rooms, viewing windows and sprung sub-floor are Class 13 leasehold improvements amortized over the lease term, and on one academy we moved a $60,000 fit-out out of expenses and into Class 13.
- Your office computers, the tablets at the front desk and your point-of-sale hardware go to Class 50, a faster write-off than the equipment pool, so the hardware you replace every few years is deducted on the right schedule.
- We file your T2 within six months of your fiscal year-end and pay any balance within three months to hold the roughly 11.2 percent (from July 1, 2026) Ontario small-business rate on the first $500,000 of active income, so penalties never erode your margin.
- We build a dues ledger that ties every recurring payment from your school management software to the bank deposit and to the member it belongs to, so your revenue is provable rather than a monthly lump sum from a processor.
- Prepaid dues, class packs and grading fees sit in unearned revenue and release into income as the training or the test is actually delivered, which is what ITA 12(1)(a) and the reserve in ITA 20(1)(m) ask your books to do.
- Gi, uniform, belt and sparring-gear stock is inventory, not a service line, and we carry it at the lower of cost and net realizable value so your margin on retail is separated from your margin on instruction.
- We departmentalize the school so classes, private lessons, gradings, camps and retail each carry their own revenue and their own costs, and one London club found its camp program was running at a $14,000 annual loss.
- Monthly reconciliations tie your processor settlements, cash at the front desk and e-transfers to the general ledger, so the HST you report and the income on your T2 come from the same set of numbers every period.
- We run your head instructor, assistant instructor and front-desk payroll with CPP, EI and income tax withheld and remitted on the PD7A schedule CRA assigns you, so a missed remittance never turns into a penalty that reaches 10 percent.
- WSIB coverage starts from your first hire, and we register the school, assign the correct rate group and reconcile premiums to actual instructor wages so a claim is never denied for a payroll figure that was never reported.
- T4 slips and the T4 Summary are due the last day of February and must reconcile to what you actually remitted on the PD7A, and we tie the two together before filing rather than answering a CRA letter afterward.
- Free training for an instructor’s own children or a spouse is a taxable benefit that belongs on the T4, and schools that leave it off are the ones CRA adjusts, so we value it and report it properly.
- Ontario employer health tax applies once your annual payroll passes the $1,000,000 exemption, which a multi-location academy can reach quietly, so we track total remuneration across all your locations and register you before the threshold is crossed.
- A for-profit school registers for HST once taxable revenue passes $30,000 over four consecutive calendar quarters, and we watch that line for you because dues plus gradings plus camps plus uniform sales cross it faster than owners expect.
- At a for-profit school, dues, group classes, private lessons, grading fees, seminars and uniform and gear sales are all taxable at 13 percent in Ontario. There is no exempt line to hide behind and no carve-out for the kids’ program.
- Only public-sector or non-profit recreational instruction can be exempt, and a for-profit academy is not, so we test your actual structure before anyone books a class as exempt and creates uncollected tax the school still owes.
- Your input tax credits are real money back: HST on mats, bags, uniforms bought for resale, rent, utilities, insurance and marketing all come off what you remit, and one academy recovered $9,300 of missed credits.
- HST on a year of dues paid upfront is remitted when the fee becomes payable, not when the classes are taught, so we reconcile your HST returns to your deferred revenue schedule and to your T2 before anything is filed.
- Structure is the first planning decision, not the last. A for-profit corporation gets the small business deduction and builds value you can sell; a club organized exclusively for non-profit purposes gets neither, and that choice shapes everything after it.
- We model the salary and dividend mix against your actual draw, because the roughly 11.2 percent Ontario rate on the first $500,000 of active income only helps if the surplus stays in the corporation rather than passing through at 53.53 percent.
- Shares of a qualifying for-profit school can attract the $1.275M Lifetime Capital Gains Exemption under ITA 110.6 on a sale, so we keep the share structure and the balance sheet in shape years before you look for a buyer.
- An organization under ITA 149(1)(l) has no dividends, no small business deduction and no capital gains exemption available to its founder, and we set out those consequences plainly so the structure you are in is the structure you meant to be in.
- We time mat replacement, equipment purchases and the dojo fit-out against your projected income so deductions land in the years you need them, which saved one Mississauga academy roughly $11,000 of corporate tax across two fiscal years.
- We file overdue T2 returns year by year in order, because each year’s closing deferred dues balance, retained earnings and CCA pools become the next year’s opening figures and a catch-up filed out of sequence never reconciles.
- Overdue HST returns are rebuilt alongside the T2s from the same dues, grading, camp and retail records, so the revenue on your corporate return and the revenue on your HST returns agree for every period we file.
- An incorporated non-profit club still files a T2 every year, and separately must file the T1044 Non-Profit Organization Information Return where passive income exceeds $10,000, total assets exceeded $200,000 at the end of the immediately preceding period, or a T1044 was required previously.
- Where penalties and interest came from a genuine error rather than a choice, we apply for taxpayer relief on Form RC4288, and one Hamilton school had several years of arrears reduced by roughly $7,500 on that basis.
- Once you are current we set the school up so it stays current: a fixed close calendar, instalment planning where CRA requires it, and filing dates diarized so the same backlog does not rebuild over the next three years.
- The first thing an auditor looks for on a martial arts file is the unearned liability: multi-year contracts and prepaid dues recognized on signing instead of over the term, which inflates one year and empties the next.
- We assemble the response ourselves: the deferred revenue schedule, the member contracts, the grading register, the processor settlement reports and the bank deposits, so the auditor tests documents instead of estimating your income.
- Cash at the front desk for drop-ins, gradings and gear is where indirect verification of income starts, and a school with a clean daily cash record and a tied-out deposit trail closes that line of enquiry quickly.
- Instructor classification reviews are common, and we present the actual working arrangement against CRA’s control, tools, integration and financial-risk factors rather than relying on a contract that simply calls someone a contractor.
- Where a reassessment is wrong we file the objection and carry it through, and where penalties flowed from an honest bookkeeping error we pursue relief on Form RC4288, which cancelled roughly $6,200 for one Toronto academy.
- We prepare compiled financial statements that show what a martial arts school really is: earned instruction revenue on the income statement and the unearned balance of dues, contracts and camp deposits sitting on the balance sheet as a liability.
- Landlords negotiating a new dojo lease and lenders financing mats, cages and a build-out want statements prepared by a CPA firm, and a compilation engagement is usually the level they will accept for a school your size.
- Gear and uniform inventory is stated at the lower of cost and net realizable value, so old belts and discontinued uniform sizes are written down instead of propping up an asset figure a lender will discount anyway.
- For a buyer the statements are the deal: a school showing $340,000 of revenue with $95,000 of unearned contracts is a different purchase from one showing the same revenue with nothing deferred, and we make that visible.
- Statements are prepared to tie directly to the T2 and the GIFI schedules we file, so the numbers your bank sees and the numbers CRA sees are the same numbers and nobody has to explain a difference.
- We incorporate your school federally or under the Ontario Business Corporations Act with the NUANS search, articles, minute book and a share structure that leaves room for a spouse, a partner or a future buyer.
- Before anything is filed we settle the fork: a for-profit corporation you own and can eventually sell, or a club organized and operated exclusively for non-profit purposes, because the two are not interchangeable afterward.
- Moving an existing sole-proprietor school into a corporation is done on a section 85 rollover filed on Form T2057, so your mats, equipment, member list and goodwill transfer without triggering a capital gain on the way in.
- We run the break-even first. A school netting $130,000 with an owner drawing $70,000 leaves surplus worth deferring at roughly 11.2 percent instead of a personal rate reaching 53.53 percent, and that gap is the whole argument.
- After incorporation we open the CRA program accounts, move your HST registration across, set the fiscal year-end, register for payroll and WSIB, and hand you a compliance calendar so nothing is missed in year one.
- We rebuild months or years of missing books from what you already have: your school management software exports, processor settlement reports, bank and credit card statements, and the paper grading and camp registrations in your office.
- Reconstruction is not just totals. We rebuild the deferred dues and contract balances period by period, because a catch-up that posts every collection as revenue on the day it cleared produces a T2 that is wrong in both directions.
- Front-desk cash for drop-ins, gradings and gear is reconstructed from your daily sheets and deposits, so the cash line in your books is supported rather than plugged, which is exactly what an auditor tests first.
- Clean books usually pay for themselves. One academy that had never tracked input tax credits on rent, mats and gear purchases recovered $12,400 once three years of records were rebuilt and the HST returns were amended.
- Once the history is rebuilt we hand you a working file, not a shoebox: a chart of accounts built for a school, departments for classes, gradings, camps and retail, and a monthly close you or we can run.
- Ontario school owners end up with US filings more often than they expect: a US LLC set up for an online curriculum, a seminar tour, an affiliate association fee or a licensing arrangement with a head instructor south of the border.
- We prepare the US corporate returns and the related information filings on time, because the penalties for a late or missing information return on a foreign-owned US entity are assessed per form and are not scaled to how small the entity is.
- A US LLC is treated one way in the United States and often another way in Canada, and that mismatch is where double taxation actually happens, so we look at the Canadian treatment before the structure is set rather than after.
- Where US tax has genuinely been paid we claim the foreign tax credit on your Canadian return so the same seminar or licensing income is not taxed twice, and we coordinate the two filings rather than preparing them in isolation.
- One Ontario academy running US seminars through a dormant Delaware LLC came to us with unfiled US returns; we brought the US filings current and coordinated them with the Canadian T2, closing off roughly $8,000 of exposure.
- The Voluntary Disclosures Program is for schools that got behind and want to fix it before CRA calls: unreported front-desk cash, HST charged on dues but never remitted, or years of T2 returns that were simply never filed.
- An application has to be genuinely voluntary, meaning CRA has not already contacted you about it, it has to be complete rather than a partial confession, and it has to involve information that is at least one year past due.
- We do the accounting before the application, not after: the missing years are rebuilt, the deferred dues and contract balances are restated, and the corrected returns are ready so the disclosure is complete on the day it is filed.
- The application is filed on Form RC199 with the supporting schedules and a plain explanation of what went wrong and when, because a disclosure that reads as vague is the one CRA sends back asking for more information.
- One Ontario school disclosed four years of unremitted HST on dues and gradings before CRA made contact; the tax was still owed, but roughly $16,000 of penalties was cancelled and the file closed without an audit.
Martial Arts School Tax & Structure Check
Six quick questions on your structure, deferred dues and contracts, HST, mats and build-out, instructor status and whether it is time to incorporate. No fee shown.
1. Do you know whether your school is a for-profit corporation or a non-profit organization for tax purposes?
2. Are monthly dues, black belt club contracts and camp deposits recognized as deferred revenue over the term?
3. Are you charging 13% HST correctly on dues, private lessons, gradings, seminars and uniform sales?
4. Are your mat flooring, training equipment and dojo build-out capitalized in the right CCA class?
5. Are your instructors correctly classified as T4 employees or contractors, with WSIB in place?
6. Is your martial arts school incorporated?
Free CPA Consultation for Martial Arts Schools
Case Studies: Martial Arts School Accounting & Tax
Mississauga Taekwondo Academy — Black Belt Club Contracts Restated
The problem: A Mississauga taekwondo academy was booking each black belt club agreement as revenue in full on the day it was signed. Three years of thirty-six-month contracts had gone through the books that way, so one strong enrolment year showed a profit the school had not actually earned, and the years after it showed losses against training the academy was still obliged to deliver. Two T2 returns had already been filed on those figures.
What we did: We rebuilt the contract register and re-read every member agreement for its actual committed training term rather than its billing schedule, restated each one across that term, and moved the unearned balance onto the balance sheet as a liability. The affected corporate returns were amended to match, and the deferred revenue schedule now releases contract value month by month as classes are actually delivered.
The result:
- $118,000 of contract value moved into deferred revenue
- Overstated income in the peak year corrected and returns amended
- Monthly statements now show revenue the school has earned
Ottawa Community Club — Non-Profit Returns Brought Current
The problem: An Ottawa community club teaching judo and karate had been incorporated as a non-profit for years and had filed nothing, on the understanding that a non-profit has no return to file. It held a facility reserve well above $200,000 and earned interest on it. Neither the annual T2 nor the T1044 Non-Profit Organization Information Return had ever been prepared, and the board had no schedule for either.
What we did: We confirmed the club was organized and operated exclusively for non-profit purposes with no income available for the personal benefit of any member, then prepared the outstanding T2 returns and T1044 information returns year by year in order, and filed a taxpayer relief request on Form RC4288 covering the late-filing exposure. We also tested each fiscal period against the T1044 thresholds before filing, so the club files the information return in the years it is actually required and knows why.
The result:
- Outstanding T2 and T1044 returns brought fully current
- Taxpayer relief requested on Form RC4288 for late filing
- Club now runs on a fixed annual filing calendar
London School — Grading Fees and Camp Deposits Departmentalized
The problem: A London school ran gradings four times a year alongside a full March break and summer camp program, and posted all of it to a single revenue account. Testing fees collected months ahead of a grading were recognized on receipt, camp deposits taken in February landed in February income, and nobody could say whether the camps made money once instructor hours and supervision were counted against them.
What we did: We departmentalized the school into classes, private lessons, gradings, camps and retail, moved testing fees and camp deposits into unearned revenue until the test or the camp was delivered, and posted staffing, transport and supply costs against the programs that actually incurred them. The owner now gets a monthly statement showing what each part of the school contributes, instead of one revenue line that hides the answer, and prices the next season from it.
The result:
- Camp program identified as running a $14,000 annual loss
- Grading fees and camp deposits now recognized on delivery
- Departmental reporting now drives the next year’s schedule
Our clear, efficient process ensures every step is transparent, building trust and long-term client relationships.
Kickoff (Document Request)
Collect prior T2 returns, incorporation and by-law documents, dues and contract reports from your school management software, grading and camp registers, mat and equipment lists, payroll and WSIB records, and bank statements.
First 30 Days (Cleanup & Setup)
Confirm the for-profit or non-profit structure, set up QuickBooks Online or Xero, connect your school software and payment processor, build the deferred dues and contract schedule, classify CCA, and configure payroll and WSIB.
Monthly Close
Monthly reconciliations, receipt capture, dues and contract revenue recognition, grading fees released on delivery, HST on dues, lessons, camps and retail, and gear inventory tracking.
Quarterly Planning Review
Salary and dividend mix, HST and deferred revenue review, mat and equipment purchase timing, departmental results for camps and gradings, and the incorporation break-even check.
Year-End Close & T2 Filing
Trial balance, financial statements carrying unearned dues and contracts, gear inventory, the T2 with GIFI, the T1044 where a non-profit meets the tests, and CRA preparation.
Get Your Martial Arts School Taxes Done Right Today
Affordable Pricing for Martial Arts Schools
We believe in clear, upfront pricing so you know exactly what to expect. All fees include HST.
- Tax Preparation (Corporation) — From $400
- Tax Return Filing (Corporation) — From $400
- Tax Compliance Audit — FREE CRA audit support for our clients
- Tax Strategy — FREE for our clients
- Accounting Base Plan — From $100 per month
- Bookkeeping Management — Free for our Accounting clients
- Financial Reporting — Free for our Accounting clients
- Business Formation — Flat $35
- Incorporation Process — Flat $35
- Entity Setup Assistance — Flat $35
- Full-Service Payroll — From $125 per month
Payment is by Interac e-Transfer to info@gondaliyacpa.ca only. Security question: Not Applicable, as auto-deposit is enabled.
Read our Pricing Transparency Promise — full and final flat fees, HST included, shown in 2 minutes.
Meet Your Lead Martial Arts School Accountant
Meet your lead martial arts school accountant. As your school and corporate tax adviser, you deal with the same two people every year.
What Our Clients Say
1450+ five-star reviews from martial arts school and club owners across Ontario and Canada.
Serving Martial Arts Schools Across Ontario
Our CPA team provides specialized accounting and tax solutions for martial arts academies and clubs throughout Ontario. We understand how dues, contracts, grading fees, camps and gear sales actually flow through a school, what CRA looks at on a prepaid-revenue file, and how the for-profit and non-profit structures change the answer.
Toronto (ON)
55 Queen St E Ste 1205, Toronto, ON M5C 1R6, Canada
+1 (647) 212-9559
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Mississauga (ON)
2100 Camilla Rd #716, Mississauga, ON L5A 2J8
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Brampton (ON)
4 Starhill Crescent, Brampton, ON L6R 2P9, Canada
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Scarborough (ON)
24 Clementine Square, Scarborough, ON M1G 2V7, Canada
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Vaughan (ON)
19 Cabinet Crescent, Woodbridge, ON L4L 6H9, Canada
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Oshawa (ON)
210 Durham St, Oshawa, ON L1J 5R3, Canada
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Ottawa (ON)
2090 Neepawa Ave a314, Ottawa, ON K2A 3L6, Canada
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Etobicoke (ON)
60 Stevenson Rd #1601, Etobicoke, ON M9V 2B4, Canada
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Hamilton (ON)
70 Starling Dr, Hamilton, ON L9A 0C5, Canada
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Guelph (ON)
1155 Gordon St, Guelph, ON N1L 1S8, Canada
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Windsor (ON)
4387 Guppy Ct, Windsor, ON N9G 2N8, Canada
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North York (ON)
150 Graydon Hall Dr #912, North York, ON M3A 3B2, Canada
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Martial Arts School Accounting & Tax FAQs
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Martial Arts School Accounting & Tax Done Right.
Structure advice on the for-profit and non-profit fork, T2 filing, deferred dues and long-dated contract revenue, grading and camp timing, HST on dues and gear, mat and build-out CCA, instructor payroll with WSIB, and the incorporation decision under one roof. AFFORDABLE flat fees, no hourly billing. Registered CPA Ontario. 1450+ five-star reviews. 30-Day Money-Back Guarantee.