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Gondaliya CPA

HST Classification & T2 Experts

Tax Accountant for After-School Programs in Ontario and Across Canada

A programme is not exempt from HST because of the hour it starts. Schedule V, Part IV, section 1 of the Excise Tax Act exempts a supply of child care services the primary purpose of which is to provide care and supervision to children 14 years of age or under for periods normally less than 24 hours per day, and CRA has applied that test in both directions on programmes carrying the same name. In Ruling 183644 a martial arts centre’s after-school program and summer day camp were exempt, and that reasoning is reproduced as a worked example in Memorandum 21-1. In Ruling 207167r an operator’s in-person camps were exempt while its after-school program, Saturday program, virtual programs and group program were held not to be child care services at all. The discriminator is the degree and duration of care relative to instruction, not the label on your timetable. We settle it on your programme facts, apportion input tax credits under section 169 where exempt and taxable streams run together, test the $30,000 small-supplier threshold on the taxable revenue only, and get the receipts parents need right. AFFORDABLE fixed fees, quoted before we start.

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AFFORDABLE After-School Program Tax Accountant

Most operators arrive with the conclusion already drawn. The programme runs from the school bell to six o’clock, it looks after children, so the fees must be exempt and there is nothing further to think about. The provision is narrower than that and CRA’s own rulings prove it. Schedule V, Part IV, section 1 exempts a supply of child care services the primary purpose of which is to provide care and supervision to children 14 years of age or under for periods normally less than 24 hours per day. Nothing in that wording mentions the hours of the school day, and the term child care services is not defined in the Excise Tax Act at all, so its ordinary meaning governs. What decides your position is how much of what you sell is care and supervision, and how long each child is actually in your hands. An hour of coached instruction with a parent waiting in the car park is a different supply from three hours of supervised homework, a snack and free play, even where both are advertised under one programme name and billed on one invoice. An operator who assumed the exemption because the programme runs after school has assumed the conclusion instead of reaching it, and the cost of that shows up twice: as tax never charged on a stream that was taxable, and as input tax credits never apportioned on the stream that was not. At Gondaliya CPA we settle the classification while it is still a chart of accounts decision rather than a reassessment.

As an accountant for after-school programs we act for school-age child care operators running in school space on a board permit, homework and reading clubs, before-and-after care attached to an elementary school, PA day and March break programmes, faith-based and community after-school programmes, multi-site operators billing several schools out of one corporation, and single-room programmes run by one person with a handful of registrations. We stay with you across the year, because the decisions that matter here get made when a programme is designed, not when a return is filed.

Let us carry the books, the filings and the HST classification while you run the programme.

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Accounting That Understands How an After-School Program Actually Works

An after-school programme is sold in small amounts to many families, staffed by people who need clearances before they start, and taxed on a test that has nothing to do with the words on your registration form. Some of those fees may be exempt while others are not. Payroll is the largest cost and it reaches an Ontario employer health tax threshold sooner than most operators expect. And the evidence for a classification — who was present, for how long, doing what — exists only if somebody kept it at the time. Gondaliya CPA builds the ledger and the return on those four facts, for programme operators in every part of Ontario.

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The Name Decides Nothing

CRA has held an after-school program exempt in one file and not a child care service at all in another. Ruling 183644 and Ruling 207167r reach opposite answers on programmes carrying the same label.

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Care Measured Against Instruction

The test is the primary purpose of the supply. How long a child is in your care, and whether care and supervision rather than coaching is what the parent is buying, is what settles it.

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Exempt Costs You the Credits

An exempt fee carries no 13% out, and no input tax credit back. Where exempt and taxable streams run side by side, section 169 is applied by apportionment rather than in full or not at all.

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Two Age Lines, Not One

The HST test turns on children 14 years of age or under. Ontario licensing turns on more than five children younger than 13. Two statutes, two lines, and they do not move together.

Stay Compliant and Minimize Your After-School Program Tax

An operator can run the same timetable for five years and still have an unsettled HST position, because nobody ever tested the programme against the provision rather than against its name. Our work is to file the T2, the HST returns and the payroll remittances when they fall due and, in the same pass, to settle what is exempt, what is taxable and what must be apportioned, so a classification is written down as it is made rather than reconstructed under challenge.

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What a Classification Rests On

Six years is the minimum retention period for books and records that section 230 of the Income Tax Act imposes, and on a programme file it reaches a long way beyond the bank statements. The programme description as published, the timetable, the session lengths, the sign-in and pick-up records showing how long children were actually present, the staff schedules and the fee schedule are what an exemption rests on. The obligation cuts both ways. Under subsection 152(7) an assessment is not confined to what a return reported, so an operator unable to show how a classification was arrived at ends up arguing against whatever conclusion lands in its place. These records are cheap to keep as they are created and close to impossible to rebuild three years later.

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CRA Obligations for After-School Programs

A programme operator answers to CRA on several fronts at once. We handle the HST returns with each programme tested against section 1 of Part IV of Schedule V, 13% charged on the streams that fall outside it, and section 169 input tax credits apportioned between the exempt and taxable sides rather than claimed in full or abandoned; the $30,000 small-supplier threshold tested across four consecutive calendar quarters on taxable revenue only; the T2 with capital cost allowance on Schedule 8, equipment and furniture in Class 8, computers in Class 50 at 55% and Class 12 at 100% subject to the half-year rule, measured against the undepreciated capital cost that subsection 13(21) defines; Form T4 for programme staff and Form T4A for a contracted instructor, with Form RC4110 where a worker’s status is genuinely unclear; Form T2125 where the programme is still unincorporated; and the Ontario employer health tax return each year. Outside CRA altogether there is WSIB coverage for the people you employ, which we open and keep reconciled to payroll, while how the Board classifies a particular programme is a question for the Board rather than for us.

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Year-End Deliverables for After-School Programs

A year end ought to leave you with a trial balance and statements that describe the position rather than improve on it. Exempt programme fees and taxable programme fees on separate lines, so a reader can see what your HST position actually is. Registration and term fees collected for sessions not yet delivered shown as money held against an obligation rather than folded into the year the cheque cleared. Municipal fee subsidy income reconciled child by child against the attendance records, because that is how a funder reviews it. The basis on which input tax credits were apportioned stated rather than implied. Equipment, furniture and computers shown inside their own capital cost classes rather than collapsed into a single asset figure. An Ontario employer health tax accrual that agrees with payroll. And a T2 whose GIFI schedules can be laid beside the HST returns for the same months without the two telling different stories about which programmes were taxable.

Accounting & Tax Experts for After-School Programs

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Why Choose Our Accounting Services for After-School Programs?

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Tax Planning — Exempt, Taxable and Apportioned

We map every programme you sell to a side of the exemption, set the input tax credit apportionment on a method you could show CRA, and test what a change to a programme does before you make it.

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Consulting — What Each Programme Really Is

Our bookkeeping prices each programme as its own stream and keeps the attendance evidence beside it, so the classification behind a fee is a documented position rather than an assumption nobody wrote down.

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CRA Representation — Defending How a Programme Was Classified

When CRA asks why a programme was treated as exempt, how your credits were split, or what your parent receipts stated, we assemble the timetables, the records and the receipts and answer the letter.

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Bookkeeping — Fees Across the School Year

We model the cash gap between a September intake and an empty July, track Ontario payroll against the employer health tax exemption, and produce statements a landlord or a permit office reads unaided.

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After-School Program Tax and Accounting Services in Ontario

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Corporate Tax Filing (T2) for After-School Programs

T2 preparation with exempt and taxable programme fees on separate GIFI lines, term fees recognised as the programme is delivered, and every disposal settled against its class.

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Bookkeeping & Accounting for After-School Programs

Books that code each programme as its own revenue stream, keep attendance records beside the fees they support, and reconcile subsidy remittances child by child.

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Payroll Services for After-School Programs

Payroll for supervisors, programme staff and coaches remitted on your PD7A account, with employee and contractor status reviewed engagement by engagement, WSIB coverage opened for the people you employ, and the Ontario employer health tax position tracked as payroll grows.

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GST/HST Filing for After-School Programs

AFFORDABLE HST filing with each programme tested against section 1 of Part IV of Schedule V, the taxable streams charged at 13%, and section 169 credits apportioned on a recorded method.

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Tax Planning for After-School Programs

Planning on the small business deduction conditions, equipment purchase timing across the classes, staffing costs under section 67, and what a change to a programme does to its classification.

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Corporate Catch-Up Filing for After-School Programs

Missing T2 and HST years brought up to date, with each year classified as it actually ran and the capital pools and employer health tax exposure rebuilt alongside.

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CRA Audit Resolution for After-School Programs

Support on exemption classifications, input tax credit apportionment and parent receipt content reviews, carried from the first CRA letter through to resolution.

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CPA Financial Statements (Notice to Reader) for After-School Programs

CPA-compiled statements a landlord, a school board permit office or a lender accepts, with exempt and taxable revenue and undelivered term fees presented separately.

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Incorporation Services for After-School Programs

Incorporation handled from the name search and the articles through to a share structure with room for a second site, with the HST and payroll accounts opened at the point they are actually needed.

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Catch-Up Bookkeeping Services for After-School Programs

Years of registration platform payouts, subsidy advices, permit invoices and bank records reconstructed and reconciled until the programme revenue and the capital pools are finally right.

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US Corporation & LLC Tax Filing for After-School Programs

Cross-border filing where a shareholder is not resident in Canada or an owner is a United States citizen, with the duties that genuinely apply identified and the irrelevant ones closed off.

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Voluntary Disclosure Program for After-School Programs

HST never charged on a taxable stream, credits claimed without apportionment, staff paid without slips and unregistered employer health tax, all corrected through a Voluntary Disclosures Program submission.

Accounting & Tax Services Tailored for After-School Programs

Practitioner-level CPA work for school-age child care operators, homework and reading clubs, before-and-after care programmes, PA day and March break programmes and multi-site operators across Ontario — built for a business whose HST position is decided by a test most operators have never read. One note on the document operators find first, because it reads as though it settles everything: Info Sheet GI-037 says a day camp is exempt where it is primarily for children 14 years of age or under, but GI-037 is Children’s Camps Operated by Public Sector Bodies and its scope is exactly that. It is not authority for a for-profit operator and we do not rely on it for one. A commercial programme is tested under section 1 of Part IV of Schedule V on its own facts, which is what the rest of this section is about.

  • Exempt programme fees, taxable programme fees, PA day and holiday camp fees, late pickup charges and any municipal fee subsidy are reported on separate GIFI lines, so the return shows a reader which side of the exemption each stream sits on.
  • A registration fee taken in August for a term that runs to December is revenue of the months the programme is delivered, so we recognise it as earned rather than in the month the parent paid.
  • Equipment, furniture, toys and games generally belong in Class 8, computers and tablets in Class 50 at 55%, and items in Class 12 at 100%, with the half-year rule applied in the year of acquisition.
  • Subsection 13(21) defines the undepreciated capital cost each class is measured against, so we rebuild the pools from purchase invoices and settle every disposal instead of leaving a scrapped item sitting in a pool.
  • The T2 is proved against the HST returns already filed for the year, because a GIFI revenue figure that disagrees with what was reported on the exempt and taxable sides invites a question nobody wants to answer later.
  • Each programme is coded as its own revenue stream from the first entry, so a supervised after-school session and a coached specialty class never land in one account and have to be prised apart at year end.
  • Attendance and session records are kept alongside the fees they support, because the duration a child is in your care is the measure the exemption turns on and it cannot be reconstructed from a bank statement.
  • Municipal fee subsidy remittances are posted against the individual fees they relieve rather than to a single grant account, so the subsidy reconciles child by child the way a funder and a reviewer both expect.
  • Refunds for a child who withdraws mid-term are credited against the stream the fee came from, which keeps the taxable revenue figure that the small-supplier threshold is tested on accurate month by month.
  • Fee payments and expenses are captured through Dext or Hubdoc into QuickBooks Online or Xero, with Stripe and Rotessa settlement reports reconciled, so each deduction has a document behind it and no credit sits unrecovered.
  • A supervisor, a homework tutor and a specialty coach can each fall on a different side of the employment line, so every engagement is reviewed on its own facts and the slip that follows, a T4 or a T4A, is chosen from that.
  • Income tax, CPP and EI are withheld and remitted against your PD7A account, and where a worker status is genuinely unclear rather than merely inconvenient, Form RC4110 puts the question to CRA before any slip goes out.
  • Ontario employer health tax exempts the first $1,000,000 of annual Ontario payroll for private-sector employers whose total Ontario payroll is under $5,000,000, and registered charities get the exemption regardless of payroll size.
  • The tax applies at 1.95% where Ontario remuneration exceeds $400,000, the annual return falls due on 15 March, monthly instalments begin once payroll passes $1.2 million, and the next inflation adjustment is 1 January 2029.
  • Associated employers share a single $1,000,000 exemption and lose it entirely where their combined Ontario payroll exceeds $5 million, which is the trap for an operator who has put each site into its own corporation.
  • Section 1 of Part IV of Schedule V exempts a supply of child care services the primary purpose of which is to provide care and supervision to children 14 years of age or under for periods normally less than 24 hours per day.
  • In Ruling 183644, dated 16 November 2017, a martial arts centre’s after-school program and summer day camp were held exempt, and CRA reproduced that reasoning as a worked example in Memorandum 21-1, which makes it a published position.
  • In Ruling 207167r, dated 15 September 2023, the in-person camps of an acting-programmes operator were exempt, but its after-school program, its Saturday program, its virtual programs and its group program were not child care services at all.
  • So the name decides nothing. The discriminator is the degree and duration of care relative to instruction, and we settle it against your timetable, your session lengths and what a parent is actually buying.
  • The $30,000 small-supplier threshold is then tested across four consecutive calendar quarters on the taxable revenue only, and section 169 credits are apportioned between the exempt and taxable sides on a method we can show.
  • Where the corporation qualifies, its first $500,000 of active business income carries a combined Ontario rate of 11.2% (from July 1, 2026). Until that date the figure was roughly 12.2%, so a year straddling it is blended across the two.
  • Both conditions behind that rate are tested, not assumed: the corporation has to be a Canadian-controlled private corporation, and what it earns has to be active business income rather than something else.
  • A storage cabinet in Class 8 at 20% and a tablet in Class 50 at 55% reward quite different timing on an identical dollar, so purchases get placed against your year end rather than whenever a supplier happens to call.
  • Police record and vulnerable sector checks, first aid and CPR certification and staff training are deducted as ordinary business expenses tested for reasonableness under section 67, which is the only test we claim applies to them.
  • Before a programme changes shape we test what the change does to its classification, because adding a coached half hour to a supervised session, or shortening the supervised part, can move a fee across the line prospectively.
  • Fee revenue for your unfiled years is rebuilt from registration platform payouts, processor settlement reports, subsidy remittance advices and bank deposits, so each late return rests on a reconstructed record rather than on a plug figure.
  • Each year programmes are classified as they actually ran in that year, because carrying today’s assumption backwards across four returns is how a single wrong classification turns into four wrong returns and four sets of interest.
  • Anything capital written off on purchase in a missing year goes back into Class 8, Class 12 or Class 50 and the pools run forward from there, because one overstated year followed by four understated ones does not survive a review.
  • Ontario employer health tax years are brought up to date at the same time, because an operator who never registered has an exposure that grows with payroll and sits entirely outside the corporate return.
  • On a deep backlog the Voluntary Disclosures Program is a better route than waiting to be noticed. Form RC199 is what gets you through the door before CRA has written, and the whole of the relief depends on that sequence.
  • When CRA asks why a programme was treated as exempt we produce the programme description as published, the timetable, the session lengths, the attendance records and the fee schedule that the classification was built on.
  • Those papers matter because of subsection 152(7): an assessment is not bound by the figures a return reported, and once one has been raised on another footing the burden of displacing it sits with the corporation.
  • Where an apportionment of input tax credits is challenged we show the method, the measure behind it and the period it was applied to, because an apportionment nobody wrote down is an apportionment nobody can defend.
  • Where the review reaches the receipts you issued to parents we show what each one stated and that the content required of a child care expense receipt was there, including a social insurance number where an individual provided the care.
  • Where a reassessment is simply wrong we object to it, and where the penalties and arrears interest grew out of an earlier adviser’s handling rather than any decision of yours, relief is a separate application on Form RC4288.
  • Compilation engagement financial statements under CSRS 4200, covering two fiscal years, are what a landlord, a school board permit office or a lender usually wants before it commits space or credit to a programme operator.
  • Exempt and taxable revenue are presented on separate lines rather than as one fee figure, because a reader who cannot see the split cannot tell what your HST position is or whether it is settled.
  • Registration and term fees collected for programmes not yet delivered are shown as what they are, money held against sessions still owed, instead of being folded into the revenue of the year the cheque cleared.
  • Equipment, furniture and computers appear at net book value inside their own classes instead of as a single asset line, so a reader can see what the programme owns and what state the pools are in.
  • The delivery date is fixed when your records reach us and we hold to it, because a permit renewal or a lease decision runs to a calendar of its own and will not pause while an accountant decides when to begin.
  • Where the programme has been running unincorporated, section 85 and Form T2057 elect the amounts at which the equipment, the goodwill and the registration list cross into the corporation, so incorporating is not a taxable disposition of what you already built.
  • The business number, the HST account where one is needed and the payroll account all go in at setup, so an operator whose first term starts in September is not learning how to remit in October.
  • The chart of accounts is built with programme-level revenue separation, the exempt and taxable split and deferred term fees in place from the first entry, so the records accumulate correctly instead of needing a rebuild.
  • Whether to register for HST at all is decided rather than defaulted, because an operator whose taxable stream is genuinely small may be better off below the threshold and an operator with real taxable revenue is not.
  • Licensing is a separate question and it goes to the Ministry of Education under the Child Care and Early Years Act, 2014, not to us. We will tell you that plainly rather than offer a view we are not qualified to give.
  • We rebuild months or years of books from bank records, registration platform payouts, processor statements and subsidy remittance advices, so an operator who ran three terms without bookkeeping gets a ledger it can file from.
  • Programme-level revenue is reconstructed rather than lumped, because a caught-up ledger that shows one undifferentiated fee line has not actually answered the only question that matters about an after-school programme’s HST position.
  • Input tax credits buried in unentered rent, permit, supply and insurance invoices are recovered to the extent they relate to the taxable side, which across two unreconciled years is routinely material rather than a rounding item.
  • Every wage and contractor payment is tied back to a remittance and to the slip that reported it, so a reconstructed year stands on money that genuinely left the account instead of on a figure chosen to make it balance.
  • Attendance and session records are reassembled from sign-in sheets, schedules and parent correspondence wherever they survive, because a classification applied to a closed year still needs evidence underneath it if it is ever questioned.
  • Where a shareholder is not resident in Canada, Part XIII withholding applies to a dividend paid out, a treaty may reduce the rate, and NR4 reporting follows the payment, so we settle all three before the money moves.
  • Where an owner or a shareholder is a United States citizen, filing duties arise on that side as well, and they do not pause because a single-site after-school programme is a small business.
  • An operator holding specified foreign property above the reporting threshold files Form T1135. That is a small minority of programme operators, so we establish whether you are in it before putting the review into your annual cycle.
  • The two sets of filings are then run together and aligned so that foreign tax is credited rather than paid twice, which is only possible if both sides are prepared by people who can see each other work.
  • Where no cross-border element exists at all, we say so and close the question, which is a service too, because an operator paying to have an irrelevant risk reviewed every year is paying for nothing.
  • We bring an operator forward where HST was never charged on a stream that was taxable all along, an error that compounds quietly across every term and every PA day programme the corporation has ever run.
  • We correct input tax credits claimed in full against supplies that were largely exempt, because a credit claimed without apportionment is not a small error on a mixed file and CRA treats it as an overclaim.
  • We disclose instructors and supervisors paid without slips or withholding, which happens most often where a programme grew out of volunteers and nobody ever moved the paid helpers onto a payroll account.
  • We disclose Ontario employer health tax that was never registered or never remitted, including the case where several associated sites each claimed a full exemption they were only ever entitled to share once.
  • Acceptance has three conditions: nobody prompted you, the disclosure is complete, and the year in question is at least a year overdue. We check all three and finish the reconstruction before Form RC199 goes in.

After-School Program Tax Health Check

Six questions on whether each programme has been tested against the child care exemption, whether your records evidence how long children are in your care, how your revenue streams are mapped, how your input tax credit claim is measured, what your parent receipts carry, and whether your Ontario payroll is tracked against the employer health tax exemption. No fee shown.

1. Has each programme you run been tested against the child care exemption in Part IV of Schedule V, rather than assumed?

2. Do your records show how long each child is in your care, programme by programme and session by session?

3. Have you decided and written down which of your revenue streams are exempt and which are taxable?

4. Do you know how your input tax credit claim is measured against your exempt and taxable revenue?

5. Are the receipts you issue to parents built to carry what a child care expense receipt has to show?

6. Do you track your annual Ontario payroll against the employer health tax exemption?


Free CPA Consultation for After-School Programs

Case Studies: After-School Program Accounting & Tax

Wiarton School-Age Program — Everything Treated as Exempt

The problem: A Wiarton operator ran a supervised after-school programme in school space from dismissal until six, and alongside it sold a one-hour coached skills class twice a week that parents dropped into and left again. Every fee went out without HST on the view that the whole operation was child care. No input tax credits had ever been claimed either, on the same reasoning. The coached class had its own instructor, its own equipment and no care component to speak of, and it had been running for three years.

What we did: We tested each programme separately against section 1 of Part IV of Schedule V. The supervised programme met the primary purpose test and stayed exempt. The drop-in coached class did not, on its length and on what the parent was buying, so we registered the corporation, charged 13% on that stream going forward, apportioned section 169 credits between the two sides on a recorded method, and corrected the open years before CRA raised it.

The result:

  • One taxable stream identified and separated from the exempt programme
  • Input tax credits apportioned on a method documented at the time
  • Open years corrected on the operator’s initiative rather than on assessment

Deseronto Homework Club — HST Charged on an Exempt Supply

The problem: A Deseronto homework and reading club had registered for HST at the outset on an accountant’s advice and charged 13% on every fee for four years. The core programme ran three hours a day, five days a week, with snack, supervised homework and free play, for children between six and twelve. It was in substance exactly the supply section 1 of Part IV of Schedule V describes. Parents had been paying tax on an exempt service and the receipts issued to them were wrong as well.

What we did: We classified the core programme against the provision and against the reasoning CRA set out in Ruling 183644 and reproduced in Memorandum 21-1, and concluded that the supervised programme was exempt. We stopped the tax on that stream, reviewed what could be done about tax collected in error, restated the input tax credit position because exempt fees carry no credits, and rebuilt the parent receipts so they carried what a child care expense receipt has to carry.

The result:

  • Core programme classified as exempt against a published CRA position
  • Tax wrongly charged to parents stopped and the position reviewed
  • Parent receipts rebuilt with the required content on them

Marmora Multi-Site Operator — One Exemption Claimed Three Times

The problem: A Marmora operator ran three before-and-after care sites through three separate corporations under common control, and each corporation had claimed the full $1,000,000 Ontario employer health tax exemption against its own payroll. Combined Ontario payroll across the group was approaching the point where the exemption disappears altogether. Separately, several specialty coaches had been paid by cheque for two years with no slips issued and no review of whether they were employees.

What we did: We established that the three corporations were associated employers sharing a single $1,000,000 exemption, recomputed the employer health tax for the open years on that basis, and set a single group accrual with the 1.95% rate applied above the exemption and the 15 March return date diarised. We reviewed each coach engagement on its facts, moved the ones that were employment onto payroll, issued T4A slips where the engagement genuinely was contracting, and disclosed the shortfall before an assessment arrived.

The result:

  • One shared exemption applied across the associated group, not three
  • Employer health tax recomputed for the open years and accrued monthly
  • Coach engagements reviewed individually and the right slip issued for each

How the Engagement Runs

How We Work With After-School Programs

Know Exact Fees within 2 Minutes NOW

Our clear, efficient process ensures every step is transparent, building trust and long-term client relationships.

Here’s a simplified process approach:
Step 1

Documents We Ask For

Prior T2 returns and notices of assessment, your programme descriptions as published, timetables and session lengths, fee schedules, registration platform payouts, subsidy remittance advices, school space permits, payroll records and bank statements.

Step 2

First Month: Cleanup and Setup

QuickBooks Online or Xero set up with each programme as its own revenue stream, every programme tested against the exemption and the result written down, the credit apportionment method set, and the capital pools rebuilt by class.

Step 3

The Monthly Cycle

Fees coded to the right stream, attendance and session records filed beside them, subsidy remittances reconciled child by child, receipts to parents issued and retained, payroll run and remitted on the PD7A, WSIB coverage kept current for staff, and Ontario payroll tracked against the exemption.

Step 4

Planning Each Quarter

The small business deduction conditions, equipment purchase timing across the classes, staffing costs under section 67, the cash gap between a September intake and an empty July, and what any planned change does to a classification.

Step 5

Closing the Year

Trial balance closed, exempt and taxable revenue split out, undelivered term fees measured, the apportionment basis stated, disposals worked through, the employer health tax accrual proved, statements issued and the T2 lodged.

Get Your After-School Program Taxes Done Right Today

Clear Pricing for After-School Programs

Affordable Pricing for After-School Programs

Know Exact Fees within 2 Minutes NOW

We believe in clear, upfront pricing so you know exactly what to expect. All fees include HST.

  • Tax Preparation (Corporation) — From $400
  • Tax Return Filing (Corporation) — From $400
  • Tax Compliance Audit — FREE CRA audit support for our clients
  • Tax Strategy — FREE for our clients
  • Accounting Base Plan — From $100 per month
  • Bookkeeping Management — Free for our Accounting clients
  • Financial Reporting — Free for our Accounting clients
  • Business Formation — Flat $35
  • Incorporation Process — Flat $35
  • Entity Setup Assistance — Flat $35
  • Full-Service Payroll — From $125 per month

Payment is by Interac e-Transfer to info@gondaliyacpa.ca only. Security question: Not Applicable, as auto-deposit is enabled.

Meet Your Lead After-School Program Accountant

Your file stays with the same pair year after year. The accounting specialist who classified your programmes and set the credit apportionment, and the principal who signs off the return, are the two people you actually deal with.

Sharad Gondaliya CPA

Sharad Gondaliya, CPA

Principal

Bio

647-212-9559
sharad@gondaliyacpa.ca

Vandana Goel CPA

Vandana Goel, CPA

Accounting Specialist

Bio

647-250-0242
vandana@gondaliyacpa.ca

What Our Clients Say

1300+ five-star reviews from after-school programme, child care and youth programme operators across Ontario and Canada.

Serving After-School Programs Across Ontario

Our CPA practice supports after-school and school-age programme operators throughout Ontario. We know that the exemption turns on the primary purpose of the supply rather than on the hour the programme starts, that an exempt fee takes the input tax credits with it, and that the evidence for a classification has to be kept while it still exists.

Toronto (ON)

55 Queen St E Ste 1205, Toronto, ON M5C 1R6, Canada

+1 (647) 212-9559

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2100 Camilla Rd #716, Mississauga, ON L5A 2J8

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4 Starhill Crescent, Brampton, ON L6R 2P9, Canada

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24 Clementine Square, Scarborough, ON M1G 2V7, Canada

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19 Cabinet Crescent, Woodbridge, ON L4L 6H9, Canada

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210 Durham St, Oshawa, ON L1J 5R3, Canada

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2090 Neepawa Ave a314, Ottawa, ON K2A 3L6, Canada

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After-School Program Accounting & Tax FAQs

Do I charge HST on the fees for my after-school programme?
Not on the part of what you sell that is an exempt child care service, and possibly on the rest. Schedule V, Part IV, section 1 of the Excise Tax Act exempts a supply of child care services the primary purpose of which is to provide care and supervision to children 14 years of age or under for periods normally less than 24 hours per day. Where a programme meets that description the fee carries no HST. Where it does not, the fee is an ordinary taxable supply at 13% in Ontario. Many operators sell both and have never separated them, which is the usual reason a return is wrong in both directions at once.
Is my after-school program an exempt child care service?
That is a question about your programme, not about its name, and it is the question this page exists to answer properly. The exemption turns on the primary purpose of the supply, on children 14 years of age or under, and on periods normally less than 24 hours per day. The term child care services is not defined in the Excise Tax Act, so its ordinary meaning governs. CRA has reached opposite conclusions on programmes both described as an after-school program, so an operator who has assumed the answer has assumed the conclusion rather than reached it. We settle it on how your programme actually runs and document why.
Is a sports, arts or tutoring class the same as child care for HST?
Not automatically, and the distinction is where most of the exposure sits. Enrichment does not by itself disqualify a programme: in Ruling 183644 a martial arts centre supplied an after-school program and a summer day camp, and CRA held both exempt because, although the programme included martial arts training and other recreational activities, the primary purpose of the supply was care and supervision of children 14 and under for periods normally less than 24 hours a day. That reasoning is reproduced as a worked example in GST/HST Memorandum 21-1, so it is a published position. The converse also holds. In Ruling 207167r the same operator’s in-person camps were held exempt, because the length of time a child was in its care gave a sufficient degree of child care even though the programme was enriched by acting activities, while its after-school program, its Saturday program, its virtual programs and its group program were all held not to be child care services and not exempt. The discriminator is the degree and duration of care relative to instruction.
What happens if I also run a summer day camp or a PA day programme?
Each is its own supply and each is tested on its own facts. A full day of care and supervision for children 14 and under, broken up by activities, is the pattern CRA accepted in Ruling 183644 and again on the in-person camps in Ruling 207167r. A short instruction-led session is the pattern that falls outside. In Ruling 179132 CRA dealt with camps and professional-development-day camps, and treated a birthday package as a single supply of instruction and entertainment rather than child care, while a workshop was not exempt because it was neither tutoring nor instruction in a curriculum designated by a school authority. Running a camp alongside a term programme does not make the two the same supply, and it does not make either of them follow the other.
If my programme fees are exempt, can I recover the HST I pay out?
No, and this is the part of an exempt position that costs money. An exempt supply is not a zero-rated supply. Zero-rating taxes the sale at nil and leaves the credits intact; exemption takes the supply outside the tax altogether, and section 169 gives no entitlement to recover the HST you paid on rent, school space permits, snack and meal costs, craft and activity supplies, insurance, cleaning or your registration software. On a wholly exempt programme that tax is a permanent cost of operating, and it should be budgeted as one rather than carried as a receivable that never arrives.
How do I split input tax credits when some of my programmes are taxable?
By apportionment, and the apportionment has to be measured rather than estimated. Where you make both exempt and taxable supplies you are a mixed supplier, and section 169 entitles you to credits only to the extent an input was acquired for use in your taxable activities. Some costs are direct and attach to one side: an instructor engaged only for a taxable coaching class, equipment used only in it. Most of the rest are shared and need a method that reflects the real use, applied consistently and recorded at the time. The common failure is an operator who claims nothing because the fees are mostly exempt, and the next most common is one who claims everything. Both are wrong and both are correctable.
Do I register for GST/HST when most of my fees are exempt?
It depends on your taxable revenue, not on your total revenue. The small-supplier threshold is $30,000 measured across four consecutive calendar quarters, and exempt child care fees do not count toward it. An operator whose whole programme is exempt can run well past $30,000 of fees and never be required to register. An operator with a modest taxable stream alongside a large exempt one has to watch that stream on its own. That is why mapping each programme to a side comes before the registration question rather than after it, and why we test the threshold on the taxable slice only.
What receipts do the parents need from me?
A receipt that supports the parent side without you advising on it. The child care expense deduction in section 63 of the Income Tax Act belongs to the parent, and what it requires from you is a receipt showing the services provided and, where an individual rather than an organisation provided the care, that individual’s social insurance number. The receipt may be issued in the name of either spouse or common-law partner. Parents do not file the receipts with the return, but they have to keep them and produce them if asked, which means a receipt you cannot reissue two years later is a problem you created. We advise you as the operator on what to issue and how to keep it reproducible. Whether a particular parent can claim a particular amount is between that parent and their own return.
Does my licensing status decide my HST treatment?
That is a question for the Ministry of Education and not one we settle on a tax return, and we will say so rather than guess at it. The regime is the Child Care and Early Years Act, 2014, which came into force on 31 August 2015 and replaced the Day Nurseries Act, with the operating rules in Ontario Regulation 137/15 and licences issued by a director employed by the Ministry. Ontario publishes a Before and After School Program Licensing Guideline, and home child care providers are overseen by licensed home child care agencies. The one point worth carrying away is that the two regimes do not use the same line. The HST exemption turns on children 14 years of age or under. A licence is required where a programme provides care to more than five children younger than 13. Two statutes, two ages, and your licensing status does not decide your HST treatment.
Are my supervisors and coaches employees or contractors?
Usually employees, and the answer turns on the facts of each engagement rather than on what the agreement calls it. The questions are the ordinary ones: who controls when and how the work is done, who provides the equipment and the space, whether the person can profit or lose on the engagement, and how integrated they are into your programme. A supervisor on your schedule, in your room, using your materials, is very hard to characterise as being in business on their own account. A specialist coach who brings their own equipment, sets their own rate and works for several operators may well be. Where it is genuinely unclear, Form RC4110 is how the question gets put to CRA before slips are issued rather than after. Staff go on a T4; a contractor goes on a T4A.
How do I treat a municipal fee subsidy?
As part of the consideration for the programme you supplied, and on the same side of the HST line as the fee it relieves. A subsidy paid by a service system manager in place of a parent fee does not convert an exempt supply into a taxable one or the other way round; it changes who pays, not what was sold. For income tax it is revenue of the period in which you delivered the programme, not of the month the remittance advice arrived, and it has to reconcile child by child against your attendance records because that is how it will be reviewed. If you also participate in a funding regime such as the Canada-Wide Early Learning and Child Care programme, the current terms, rates and reporting are matters to confirm with your service system manager and your funding agreement, and we work from those documents rather than from a figure quoted somewhere else.
Is incorporating worth it for a programme operator?
Possibly, and the case is weaker than it is for most businesses because a lot of what a corporation buys you here is unavailable or irrelevant. A corporation is its own taxpayer, and on income that qualifies the combined Ontario rate on a first $500,000 of active business income is 11.2% (from July 1, 2026). It stood at about 12.2% until 1 July 2026, when the Ontario lower rate dropped from 3.2% to 2.2%, so a calendar 2026 year end carries a blend of the two. Two conditions do real work. The corporation has to be a Canadian-controlled private corporation, and the income has to be active business income, so a programme that distributes most of its surplus as salary to the owner is not using the rate on very much. The stronger reasons are often the ordinary ones: limited liability across several sites, a clean way to bring in a partner, and a balance sheet a landlord or a school board permit office will read.
Can I deduct police record checks and first aid training?
As ordinary business expenses, on the ordinary test. Police record and vulnerable sector checks, first aid and CPR certification and staff training are costs of running the programme, and they come off income on the same footing as the rent and the insurance: laid out to earn business income, and reasonable in amount, which is the standard section 67 of the Income Tax Act sets. We are not aware of any CRA position directed specifically at child care staffing costs and we do not claim one; the point is simply that these are tested as business expenses like any other, and they need an invoice and a reason behind them. Where you reimburse a staff member rather than paying the provider, keep the receipt and the reimbursement together so the deduction and the payroll treatment agree.

Related Industries We Serve

Dance Schools

  • Class fees tested stream by stream
  • Term tuition earned across the season
  • Quarterly planning on a documented position

Sports Leagues

  • Registration revenue coded by programme
  • Officials and coaches on the right slip
  • Late years brought current and CRA letters handled

Boxing Gyms

  • Memberships and youth programmes apart
  • Equipment pools rebuilt by class
  • Payroll and employer health tax tracked

Cultural Centres

  • Programme and rental income separated
  • Input tax credits split on a stated basis
  • Statements a grant body accepts without query

After-School Program Accounting & Tax Done Right.

Every programme you sell tested against section 1 of Part IV of Schedule V on its own facts, against the reasoning CRA applied in Ruling 183644 and reproduced as a worked example in Memorandum 21-1, and against the opposite result it reached in Ruling 207167r. The discriminator stated plainly: the degree and duration of care relative to instruction, not the name of the programme. 13% charged on the streams that fall outside the exemption and nothing charged on the streams inside it. Section 169 input tax credits apportioned on a method recorded when it was set, because an exempt fee carries no credit back. Registration measured against $30,000 of taxable fees, counted over four consecutive calendar quarters, with the exempt programmes left out of the count entirely. Equipment and furniture in Class 8, computers in Class 50 at 55%, Class 12 at 100% subject to the half-year rule, measured against the undepreciated capital cost subsection 13(21) defines. Ontario employer health tax with the $1,000,000 exemption applied once across an associated group, 1.95% above $400,000 of remuneration and the return in on 15 March. Receipts a parent can rely on, and six years of records standing behind all of it under section 230. AFFORDABLE fixed fees, quoted up front. A fully registered CPA firm practising across Ontario. 1300+ five-star reviews. 30-Day Money-Back Guarantee.



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