Tax Accountant for Retirement Homes in Ontario and Across Canada
Keeping retirement homes on top of their numbers — the HST treatment of accommodation, care and optional services, building and equipment CCA, large-team payroll with EHT and WSIB, and opco/propco structuring, so your residence runs profitably and your filings stay clean. Whether you own a single independent-living residence, an assisted-living or memory-care home or a multi-location portfolio, a Registered CPA handles the real-estate-plus-care accounting that makes or breaks a retirement home’s tax bill. Everything is handled under one roof at clear, AFFORDABLE flat fees — no hourly billing and no surprises.
AFFORDABLE Accounting & Tax Services for Retirement Homes
A retirement home is really two businesses in one — a real-estate operation and a care operation — and its accounting reflects that. Get the HST treatment of accommodation versus optional services wrong, mishandle the building CCA, or run a large payroll without the right EHT and WSIB, and you can overpay tax, miss rebates or fall out of compliance. Generic bookkeeping rarely handles a private-pay seniors residence, and most operators are too busy running the home and caring for residents to notice.
We do it all under one roof: bookkeeping and cost accounting, corporate tax (T2), HST, payroll, and year-round tax planning — delivered by a Registered CPA who understands retirement homes. We handle the exempt-versus-taxable question on your services, optimize the CCA on your building and equipment, structure the real estate and operations tax-efficiently, and keep your statements lender-ready. We serve independent-living, assisted-living and memory-care residences and multi-home operators across Ontario and Canada. AFFORDABLE flat fees. No hourly billing.
Our Official Partners
Accounting & Tax Service That Understands Retirement Homes
From independent-living residences and assisted-living homes to memory care and multi-location operators, we know how retirement homes actually earn and how the CRA taxes them. One team keeps your accommodation, care, payroll and filings accurate, and your tax as low as the rules allow, with clear fixed fees and no surprises.
Stay Compliant and Minimize Your Retirement Home Tax
Retirement homes face rules other businesses do not — the exempt-versus-taxable line on services, a large payroll with EHT and WSIB, and a big real-estate asset all have to be right. Compliance and tax savings go hand in hand, and we keep every obligation on schedule while applying every deduction available to your residence.
Accounting & Tax Experts for Retirement Homes
- AFFORDABLE + Fully Registered CPA Firm
- Seniors Housing & Care Specialist
- HST, Real-Estate CCA & Corporate Tax Expert
- Bookkeeping, payroll, tax filing and financial statements
- Certified CPA
- 1300+ 5-stars Google reviews
- 30-Day Money-Back Guarantee
- 60-Day Fees Matching Policy
Why Retirement Homes Choose Our Tax and Accounting Service
Seniors-Housing Expertise
We work with independent-living, assisted-living and memory-care residences and multi-home operators. We know HST on accommodation and services, building CCA, payroll and the opco/propco structures that matter most.
Full-Service Firm
Bookkeeping, corporate tax, HST, payroll, financial statements and advisory all live under one roof, on one system. You get a single point of contact and joined-up advice, so nothing falls through the cracks.
Fixed-Fee, AFFORDABLE Pricing
Every service is an AFFORDABLE flat fee, quoted before we start. No hourly billing and no surprises for your residence, all backed by our 30-Day Money-Back Guarantee and 60-Day Fees-Matching Policy.
Trusted by 1300+ Clients
We are one of Canada’s most AFFORDABLE CPA firms, trusted by more than 1,300 business owners. Clients stay because we keep their books clean, filings on time and corporate tax as low as possible.
Google Reviews
Retirement Home Clients
Retirement Home Tax and Accounting Services in Ontario
Corporate Tax Filing for Retirement Homes
T2 corporate returns with CCA on your building and equipment, associated-company rules and real-estate structuring handled.
Accounting & Bookkeeping for Retirement Homes
Monthly bookkeeping that tracks occupancy, resident revenue, food and dietary costs, payroll and your exempt and taxable services.
Corporate Tax Planning for Retirement Homes
Opco/propco structuring, CCA timing, associated-company planning and the small business deduction so your income is taxed as favourably as possible.
Catch-Up Corporate Tax Filing for Retirement Homes
File overdue T2, HST and payroll returns, rebuild your revenue and cost records, and restore CRA compliance.
GST/HST Filing for Retirement Homes
Exempt accommodation handled correctly, HST charged only on optional and à-la-carte services, with rebates and input tax credits claimed.
Corporate Tax Cleanup for Retirement Homes
Correct HST, CCA and payroll errors by amended return so your residence’s books are accurate.
CRA Audit Resolution Services for Retirement Homes
Support with CRA, HST, payroll and WSIB reviews of your residence, handled for you.
CPA Compilation Report (Notice to Reader) for Retirement Homes
CSRS 4200 Notice to Reader statements for the banks and lenders behind your mortgage and expansion.
Incorporation Services for Retirement Homes
Incorporation services with opco/propco and holding-company structures to own and operate your residence tax-efficiently.
Catch-Up Bookkeeping Services for Retirement Homes
Months or years of resident billing, occupancy and payroll rebuilt, with the exempt and taxable revenue split repaired.
US Corporation & LLC Tax Filing for Retirement Homes
Form 1120, treaty-based 1120-F and Form 5472 filings for residences with US owners, investors or cross-border entities.
Voluntary Disclosure Program for Retirement Homes
Come forward on unfiled returns, unreported income or unremitted HST on your taxable services before CRA contacts you.
Accounting & Tax Services Tailored for Retirement Homes
Each service, explained in full, so you know exactly what is included and how it keeps your retirement home compliant and your tax as low as the rules allow.
- We claim Capital Cost Allowance on your building in Class 1 (4% declining balance) and on furniture, kitchen, laundry and care equipment in Class 8, so the large capital cost of your residence is written off correctly over time.
- We deduct mortgage interest, property tax, utilities, food and dietary costs, wages, insurance, maintenance and administration against your revenue to lower taxable profit.
- We apply the associated-company rules correctly where you run more than one home or hold the real estate separately, so the small business deduction is shared and not lost.
- We calculate recapture, terminal loss and capital gains correctly on any disposal or refinancing of the property.
- We apply loss carryforwards and every eligible credit so your corporation pays the lowest legal tax rate.
- We set up your books in QuickBooks or Xero to track occupancy and per-resident revenue, so you always know your rate, your vacancy and your revenue per suite.
- We separate your exempt accommodation and bundled-care revenue from any taxable optional services, which keeps both your income reporting and your HST clean.
- We track food and dietary costs, staffing costs by department, and utilities, so you can see the true operating margin of the home.
- We reconcile your bank, resident-billing and merchant accounts monthly and deliver clear management reports.
- We keep everything ready for your year-end T2, HST and lender financial statements, built on reliable data.
- We advise on an opco/propco structure — holding the real estate in one company and operating the residence in another — to balance tax efficiency, creditor protection and a future sale or refinancing.
- We manage the associated-company and small-business-deduction rules across your homes so you keep the low rate where the law allows.
- We plan the timing of major renovations and equipment purchases around your income, using CCA to smooth taxable profit.
- We plan the salary-dividend mix for owner-managers and coordinate it with the corporation’s tax position for the lowest combined result.
- We position the business and its real estate for a future sale, refinancing or transition, using section 85 and the capital gains rules where they apply.
- If your retirement home has unfiled T2 returns, we file all outstanding years and negotiate penalty relief before the CRA issues arbitrary assessments.
- We rebuild your revenue, occupancy and cost records from bank statements, resident billings and payroll when the books fell behind.
- We correct CCA that was over- or under-claimed on the building and equipment, recovering or fixing depreciation across prior years.
- We reconcile payroll, source deductions, EHT and WSIB that were remitted inconsistently, and correct the filings.
- We bring your HST filings current, correcting the exempt-versus-taxable treatment of your services where it was applied incorrectly.
- We treat your long-term residential accommodation, and the meals and basic care bundled with it, as exempt supplies, so you do not charge HST where you should not.
- We identify the taxable side of your operation — optional and à-la-carte services such as extra personal care, hairdressing, guest meals and some amenities — where HST does apply, and register you appropriately.
- We claim input tax credits on the portion of your costs that relate to taxable supplies, and apply the correct apportionment given your mostly-exempt activity.
- We assess and claim any GST/HST new residential rental property rebate available when you build, substantially renovate or convert a residence.
- We file your GST/HST returns on time, so the mix of exempt and taxable activity never becomes a compliance problem.
- We correct HST that was charged on exempt accommodation, or missed on taxable optional services, and fix the affected returns.
- We correct CCA that was misclassified between the building, leaseholds and equipment, recovering or fixing depreciation through amended returns.
- We clean up payroll, source-deduction, EHT and WSIB errors, and reconcile them to your remittances.
- We fix associated-company and small-business-deduction allocations that were done incorrectly across multiple homes.
- We reconcile resident revenue and occupancy that were recorded inconsistently, so your restated statements are accurate.
- When the CRA reviews your HST, we demonstrate the exempt character of your accommodation and bundled care and the correct treatment of taxable optional services.
- Where the CRA questions your CCA or building deductions, we present the cost records, class allocations and calculations behind your numbers.
- We respond to payroll and source-deduction reviews with your remittance records, T4s and departmental staffing detail.
- We support WSIB reviews and reconcile your reported payroll to your premiums.
- We submit RC4288 Taxpayer Relief requests where penalties arose from an honest error, documenting the circumstances to maximize penalty cancellation.
- We prepare CSRS 4200 compilation (Notice to Reader) financial statements that banks and lenders require to finance or refinance your building and expansion.
- Your statements present the building at net book value, your mortgage, resident revenue, operating costs and retained earnings, giving lenders an accurate picture of the home.
- We classify accommodation, care and service revenue and costs under the correct GIFI codes so the Notice to Reader matches your T2 return exactly.
- We include the required CSRS 4200 disclosures plus notes on revenue recognition, the property and related-party transactions, so the statements withstand lender review.
- We deliver your statements promptly after year-end, so a mortgage renewal, refinancing or acquisition is never held up.
- We incorporate your retirement home — Ontario or federal — with the NUANS name search, articles and CRA registrations, so you can own and operate the residence in a corporation.
- We set up an opco/propco structure, holding the real estate in one company and operations in another, to balance tax efficiency, financing and creditor protection.
- We register your Business Number, GST/HST and payroll accounts so your home is compliant from day one.
- For owners moving an existing residence and real estate into a corporate structure, we coordinate the section 85 rollover so the transfer defers gains and recapture rather than triggering tax.
- We design a share structure that supports investment, a future sale and estate planning, and set up your opening books and minute book.
- We rebuild months or years of resident billing from your occupancy roster, admission agreements and rent rolls, matching every suite and monthly fee to bank deposits so your accommodation and care revenue is complete and provable.
- We then separate exempt accommodation and bundled care from taxable optional services such as hairdressing, guest meals and parking, and rebuild the input tax credit apportionment on your costs for every missed period.
- We catch up payroll for your PSWs, nurses, dietary and housekeeping staff, reconciling shift premiums and agency invoices to the T4 summary, and correcting missed source deductions, EHT and WSIB remittances.
- We review the building spending sitting in your expense accounts and move genuine capital work — a $250,000 wing renovation, new elevator or nurse-call system — into Class 1 or Class 8, leaving true repairs deducted.
- We then file every outstanding T2 return in order, carrying forward the corrected CCA, losses and shareholder balances year by year, so your residence returns to good standing and penalties stop accumulating.
- We prepare Form 1120 where your retirement-home group owns a US corporation — a Florida or Arizona seniors residence, or a US management company — reporting its income and depreciation on the US side correctly.
- Where your Canadian operating company has US activity but no permanent establishment, we file a treaty-based Form 1120-F so the Canada-US treaty protects that income and the return itself is not treated as delinquent.
- We file Form 5472 for every reportable transaction between your Canadian residence and a related US entity — management fees, intercompany loans, rent — since a single missed form carries a penalty of $25,000.
- Where a US LLC holds your seniors-housing investment, we handle the hybrid mismatch — the LLC is fiscally transparent for the IRS but a corporation to CRA — so foreign tax credits are not lost between the two systems.
- For a US-citizen or green-card owner of the residence, or a US investor in your ownership group, we prepare the 1040, K-1 and Forms 5471 or 8865 reporting so both sides of the border match.
- We prepare and file Form RC199 for your retirement home, setting out the years, the amounts and the reason for the gap, with the supporting schedules CRA expects before it will consider the application.
- We test your disclosure against the five acceptance conditions — voluntary, complete, involving a penalty, at least one year overdue, and with payment of the estimated tax — before anything is sent to CRA.
- Where your home collected HST on the taxable ancillary side — hairdressing, guest meals, parking, optional services — and never remitted it, we quantify the arrears and disclose them with the correct input tax credit apportionment.
- We also disclose unreported revenue, such as cash suite deposits or guest-suite income, and shareholder-loan draws where an owner has taken $150,000 from the residence without it being recorded as salary or dividend.
- We advise whether your file belongs in the general or limited track, since the general track gives penalty relief and partial interest relief, while deliberate non-compliance is confined to the limited track.
Retirement Home Tax & Compliance Check
Six quick questions on your residence’s revenue, real estate, payroll and tax setup. No fee shown.
1. Do you offer optional or à-la-carte services on top of accommodation and care?
2. Do you own the building (not just lease the space)?
3. Do you run payroll for PSWs, nurses, dietary or housekeeping staff?
4. Do you hold the real estate in a separate company from operations?
5. Do you operate more than one home or plan to expand?
6. Is your retirement home incorporated (or thinking about it)?
Free CPA Consultation for Retirement Homes
Case Studies: Retirement Home Accounting & Tax
Toronto Independent-Living Residence – HST
Problem: A private-pay residence was treating all of its revenue as exempt, including optional services like hairdressing, guest meals and extra personal care that are actually taxable, and had never claimed the input tax credits available on the related costs. Its HST position was both non-compliant and leaving money on the table.
Solution: We separated exempt accommodation and bundled care from taxable optional services, registered and set up correct HST billing on the taxable side, and claimed the input tax credits and apportionment the mixed activity allowed.
Results:
- Exempt and taxable services correctly split
- HST charged only where required
- Input tax credits recovered on taxable-side costs
- HST returns brought fully compliant
Ottawa Assisted-Living Home – Opco/Propco
Problem: An assisted-living operator held the building and the operating business in a single company, exposing the valuable real estate to operating risk and complicating a planned refinancing. It also risked losing part of the small business deduction.
Solution: We designed and implemented an opco/propco structure, used a section 85 rollover to move the real estate into a holding company tax-deferred, set an arm’s-length lease between them, and managed the associated-company rules.
Results:
- Real estate protected in a separate propco
- Assets transferred with no immediate tax
- Small business deduction preserved
- Structure ready for refinancing
Hamilton Memory-Care Home – Payroll & EHT
Problem: A growing memory-care residence with dozens of PSWs, nurses and dietary staff had fallen behind on source deductions, was not applying the Employer Health Tax correctly, and had a WSIB reconciliation that did not match its payroll. It faced penalties on several fronts.
Solution: We cleaned up and reconciled the payroll, corrected the source deductions, EHT and WSIB, set up reliable ongoing payroll processing, and negotiated relief on the penalties that had accrued.
Results:
- Payroll and source deductions corrected
- EHT and WSIB reconciled to payroll
- Penalty relief obtained
- Reliable ongoing payroll in place
We make managing your retirement home finances simple and stress-free. Our transparent process keeps you informed and compliant at every stage.
Free Consultation
We start with a no-obligation consultation to understand your residence, your services, your real estate and your goals.
Books & Structure Setup
We set up cloud bookkeeping and payroll, confirm your HST position, and get your CRA accounts and structure in order.
Monthly Bookkeeping & Reporting
We reconcile your accounts, track occupancy, revenue and staffing costs, and deliver clear management reports.
Tax, HST & Payroll Filing
We file your corporate tax, HST and payroll on time, with CCA and structure handled—keeping you compliant.
Get Your Retirement Home Tax-Ready Today
Affordable Pricing for Retirement Homes
We believe in clear, upfront pricing so you know exactly what to expect.
- Tax Preparation (Corporation) – From $400
- Tax Return Filing (Corporation) – From $400
- Tax Compliance Audit – FREE CRA audit support for our clients
- Tax Strategy – FREE for our clients
- Accounting Base Plan – From $100 per month
- Bookkeeping Management – Free for our Accounting clients
- Financial Reporting – Free for our Accounting clients
- Business Formation – Flat $35
- Incorporation Process – Flat $35
- Entity Setup Assistance – Flat $35
- Full-Service Payroll – From $125 per month
Flat fees, e-transfer (Interac) friendly, and quoted before we start — no hourly billing and no surprises. Payroll for a larger team quoted to headcount.
Meet Your Lead Retirement Home Accountant
What Our Clients Say
1300+ five-star reviews from healthcare, seniors-housing and business owners across Ontario and Canada.
Serving Retirement Homes Across Ontario
We serve retirement homes across Ontario and Canada, providing flexible hybrid accounting—whether you prefer in-person guidance, remote support, or a combination of both. We keep your accommodation and service revenue accurate, your HST, payroll and tax filings compliant and your statements lender-ready, so you can focus on your residents. We proudly support independent-living, assisted-living and memory-care residences in Toronto, Mississauga, Brampton, North York, Etobicoke, Scarborough, Vaughan, Markham, Richmond Hill, and Ottawa. No matter where your residence is, we bring the expertise and tools to simplify your bookkeeping, HST, payroll and tax.
Toronto (ON)
55 Queen St E Ste 1205, Toronto, ON M5C 1R6, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Mississauga (ON)
5373 Bullrush Dr, Mississauga, ON, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Brampton (ON)
4 Starhill Crescent, Brampton, ON L6R 2P9, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Scarborough (ON)
24 Clementine Square, Scarborough, ON M1G 2V7, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Vaughan (ON)
19 Cabinet Crescent, Woodbridge, ON L4L 6H9, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Oshawa (ON)
210 Durham St, Oshawa, ON L1J 5R3, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Ottawa (ON)
2090 Neepawa Ave a314, Ottawa, ON K2A 3L6, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Etobicoke (ON)
60 Stevenson Rd #1601, Etobicoke, ON M9V 2B4, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Hamilton (ON)
70 Starling Dr, Hamilton, ON L9A 0C5, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Guelph (ON)
1155 Gordon St, Guelph, ON N1L 1S8, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Windsor (ON)
4387 Guppy Ct, Windsor, ON N9G 2N8, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
North York (ON)
150 Graydon Hall Dr #912, North York, ON M3A 3B2, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Retirement Home Accounting & Tax FAQs
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Retirement Home Accounting & Tax Done Right.
HST on accommodation and services, corporate tax, building CCA, payroll and EHT, opco/propco structuring and lender-ready statements under one roof. AFFORDABLE flat fees, no hourly billing. Registered CPA Ontario. 1300+ five-star reviews. 30-Day Money-Back Guarantee.