Accountant for Truck Drivers & Trucking Companies

Q: Are your accounting services affordable for small trucking businesses?

Absolutely. We offer affordable accounting solutions for both independent drivers and trucking companies, ensuring you get expert support without overspending.

Specialized accounting, bookkeeping, and tax planning for truck drivers and trucking businesses.

✅ REGISTERED CPA FIRM – VERIFY NOW

AFFORDABLE Truck Driver & Trucking Company Accountant

Running a trucking business is more than just staying on the road. Owner-operators and trucking companies must manage fuel costs, equipment expenses, payroll, cross-border taxes, and strict CRA compliance. Without proper accounting, profits disappear quickly through missed deductions, poor cash flow planning, and unexpected tax bills.

At Gondaliya CPA, we provide specialized accounting, bookkeeping, and tax services for truck drivers and trucking companies across Ontario. Whether you are an independent owner-operator or manage a growing fleet, we help keep your books clean, your taxes optimized, and your business compliant so you can focus on moving freight and growing revenue.

Official Partner

Accounting That Understands the Trucking Industry

Trucking businesses operate with high expenses, constant cash flow movement, and complex tax obligations. Fuel price volatility, maintenance costs, cross-border driving, and long payment cycles from brokers and shippers make financial management challenging. Many drivers rely on receipts, bank statements, or spreadsheets, which often leads to missed deductions and CRA risk.

Our trucking accounting services are built specifically for the realities of life on the road. We track every mile, expense, and payment accurately so you always know your true profit after tax.

Fuel, mileage, and operating cost tracking

Accurate recording of fuel, repairs, tolls, and per-mile costs to protect margins.

Owner-operator and fleet payroll complexity

Proper handling of driver pay, subcontractors, and payroll remittances.

HST on freight and cross-border trips

Correct HST treatment for Canadian and international hauling.

No clear picture of profit after tax

Clean monthly reporting that shows what you actually keep after expenses and taxes.

Stay Compliant While You Grow Your Trucking Business

Business Structure and Registration

Choosing the right structure matters in trucking. We help truck drivers understand sole proprietor versus corporation options, when incorporation makes sense, and which CRA registrations are required to stay compliant and reduce liability.

HST, Payroll, and Record-Keeping

We manage HST registration and filings, explain when HST applies to freight services, and ensure payroll and subcontractor records meet CRA standards. Clean documentation reduces audit risk and penalties.

Corporate Tax and Owner Compensation

We handle T1 returns for owner-operators or T2 corporate returns for trucking companies, along with salary or dividend planning. Our goal is to eliminate year-end tax surprises and improve cash flow throughout the year.

Why work with Gondaliya CPA?

Trucking Industry Expertise

We understand the unique financial challenges of truck drivers and trucking companies, including mileage tracking, fleet management, and industry-specific tax deductions.

Affordable Services

Our accounting solutions are tailored to fit your budget without compromising on quality. We help you save money while staying compliant with tax regulations.

Time-Saving Solutions

We handle bookkeeping, payroll, and tax filing so you can focus on driving or running your fleet. Less paperwork, more peace of mind.

Accurate & Reliable Reporting

Receive clear financial reports, profit analysis, and guidance to make informed business decisions. Our accuracy helps you avoid costly mistakes.

Fully Licensed CPA Ontario

500+ ★★★★★ Google Reviews

30-Day Money-Back Guarantee

60-Day Fees-Matching Policy

Accounting Services for Truck Drivers and Trucking Companies

Corporate Tax Filing for Trucking

Professional tax preparation and return filing, ensuring accuracy and CRA compliance.

Accounting & Bookkeeping for Trucking

Reliable bookkeeping and accounting with financial statements, records, and reporting.

Corporate Tax Planning for Trucking

Smart tax planning to optimize savings, reduce liabilities, and maintain compliance.

Trust and Estate Tax Returns (T3) for Trucking

Expert preparation of T3 returns to ensure compliance and minimize taxes for trusts and estates.

SR&ED Tax Credit Claims for Trucking

Maximize your R&D incentives with accurate Scientific Research & Experimental Development (SR&ED) claims.

US Business Tax Filing for Trucking

Reliable filing of US business taxes for cross-border compliance and peace of mind.

Resident Director (Nominee Director) Services for Trucking

Provide qualified nominee directors to meet local compliance requirements safely and professionally.

Business Plan Writing Services for Trucking

Craft professional business plans to secure funding and guide growth.

Incorporation Services for Trucking

Incorporation services for smooth business formation, entity setup, and start-up support.

Free Resource: 50 Deductible Expenses for Trucking Companies

Comprehensive checklist of tax-deductible costs unique to Trucking Companies. PDF delivered instantly.

Case Studies

Independent Owner-Operator in Brampton

Problem: Expenses were tracked loosely, fuel costs were unclear, and tax bills kept coming as a surprise.

Solution: Implemented proper bookkeeping, mileage tracking, and tax planning.

Results:
✅ Clear monthly profit reports
✅ Maximum deductible expenses claimed
✅ Predictable tax payments throughout the year

Growing Fleet Operator in Toronto

Problem: No consistent reporting across trucks and difficulty securing financing.

Solution: Standardized financial reporting and prepared lender-ready statements.

Results:
✅ Accurate fleet-level profitability tracking
✅ Stronger position with lenders
✅ Clear data to support expansion decisions

Small Trucking Company in Windsor

Problem: Multiple drivers, payroll confusion, and late HST filings increased CRA risk.

Solution: Cleaned up payroll, standardized bookkeeping, and automated HST reporting.

Results:
✅ CRA-compliant records
✅ On-time payroll and HST filings
✅ Improved cash flow visibility

OUR SIMPLE PROCESS

How Our Accounting Process Works

We make managing your finances simple and stress-free. Our transparent process keeps you informed and investor-ready at every stage.

Here’s a simplified process approach:

Step 1

Initial Consultation

A no-obligation session to understand your trucking business or driving finances, identify key tax deductions, and determine areas of support.

Step 2

Customized Accounting Plan

We create a tailored accounting strategy for your fleet or independent driving business, covering bookkeeping, expense tracking, tax planning, and cash flow management.

Step 3

Implementation & Reporting

Execute your accounting plan and provide regular, transparent reports so you can see your financial health clearly and make informed business decisions.

Step 4

Ongoing Support & Compliance

Offer continuous accounting support to adapt to industry changes, stay compliant with tax regulations, and help your trucking business grow sustainably.

Get personalized advice for taxes.

Transparent Pricing for Software Companies

Affordable Pricing for Truck Drivers & Companies Accounting

We believe in clear, upfront pricing so you know exactly what to expect.

- Tax Preparation (Corporation): From $400
- Tax Return Filing (Corporation): From $400
- Tax Compliance Audit – FREE CRA audit support for our clients
- Tax Strategy: FREE for our clients
- Accounting Base Plan – From $100 / month
- Bookkeeping Management (Free for our Accounting clients)
- Financial Reporting (Free for our Accounting clients)
- Business Formation: Flat $35
- Incorporation Process: Flat $35
- Entity Setup Assistance: Flat $35
- Full-Service Payroll: From $125 per month

Meet Your Lead Trucking Accountants

Sharad Gondaliya, CPA

Principal 📞 647-212-9559 sharad@gondaliyacpa.ca

Vandana Goel, CPA

What services do you provide for trucking companies?

We offer full-service bookkeeping, payroll management, tax planning and filing, fleet accounting, cash flow analysis, and financial reporting tailored specifically for trucking businesses.

What expenses can truck drivers deduct for tax purposes?

Common deductions include fuel, repairs, insurance, licensing, interest, accounting fees, and a portion of meals and lodging. Gondaliya CPA helps trucking clients claim every allowable deduction while keeping proper documentation.

Should an owner-operator incorporate their trucking business?

Incorporation can reduce tax and liability for some owner-operators, but it depends on income and growth plans. Gondaliya CPA reviews your situation and advises whether operating as a sole proprietor or corporation makes the most tax sense.

How does HST work for trucking companies in Canada?

Most freight services are taxable, including cross-border trucking in many cases. Gondaliya CPA ensures proper HST registration, filing, and reporting to avoid penalties or missed input tax credits.

Are your accounting services affordable for small trucking businesses?

Absolutely. We offer affordable accounting solutions for both independent drivers and trucking companies, ensuring you get expert support without overspending.

. What records should truck drivers keep for CRA audits?

CRA expects detailed mileage logs, fuel receipts, invoices, contracts, and bank records. Gondaliya CPA helps trucking clients maintain audit-ready books throughout the year.

How can trucking businesses avoid large year-end tax bills?

The key is ongoing tax planning and instalment management. Gondaliya CPA helps trucking businesses plan ahead so tax payments are predictable and manageable.

Can Gondaliya CPA help with cross-border trucking taxes?

Yes. We assist trucking companies that operate in the US or internationally with proper income reporting, HST treatment, and documentation to stay compliant on both sides of the border.

How do I get started with your trucking accounting services?

Getting started is simple. Gondaliya CPA begins with a free consultation to understand your trucking operations, then sets up bookkeeping, tax planning, and compliance support tailored to your business.