Run Online Payroll From Anywhere

Cloud-based online payroll lets you process pay runs, approve deductions, and review reports from any device — office, home, or on the road. Online payroll eliminates the need for desktop software installations and gives you real-time access to employee records. Remote business owners benefit most from online payroll flexibility across Ontario and Canada.

Automate CRA Tax Calculations Online

Your online payroll system automatically applies current CRA payroll tax tables for CPP, EI, and federal-Ontario income tax every pay cycle. Manual spreadsheets miscalculate these deductions constantly. Automated online payroll calculations eliminate the errors that create trust account imbalances with CRA and prevent the penalties that follow incorrect remittances.

Remit Source Deductions on Time

Online payroll with built-in remittance scheduling ensures CPP, EI, and income tax deductions reach CRA by the 15th of the following month. CRA charges 3% on first-time late remittances and up to 10% on repeat offences plus daily compound interest. Online payroll deadline alerts make this the easiest penalty to avoid.

Generate T4 Slips Automatically

Your online payroll system must produce T4 Summary and individual T4 slips filed with CRA by the last day of February. Late online payroll year-end filings trigger penalties of $100 per day up to $7,500. Online payroll platforms generate and file all year-end slips directly so this deadline is never missed.

Track Taxable Benefits in Online Payroll

Company vehicles, employer-paid insurance, parking, and employee loans must flow through your online payroll as taxable benefits reported on each T4 slip. CRA auditors review T4s for missing taxable benefits and reassess both employer and employee. Configuring taxable benefits properly in your online payroll prevents these costly reassessments.

Classify Workers Before First Pay Run

Misclassifying an employee as an independent contractor to bypass online payroll deductions is a top CRA audit trigger. If CRA reclassifies the worker, you owe all unremitted CPP, EI, and income tax retroactively with penalties. Proper worker classification within your online payroll system from the first paycheque protects your corporation.

File ROEs Electronically Through Online Payroll

When an employee leaves, your online payroll must generate a Record of Employment filed via ROE Web within five calendar days. Late ROE submissions from your online payroll delay former employees' EI benefits and flag your CRA payroll account for non-compliance. We configure automatic ROE generation within your online payroll system.

Maximize Salary for RRSP Room

Paying yourself a salary through online payroll creates RRSP contribution room equal to 18% of earned income up to the CRA annual maximum. Dividends generate zero RRSP room. If retirement savings matter, your online payroll compensation strategy should include enough salary to build meaningful RRSP room that shelters personal income from tax.

Integrate Online Payroll With Bookkeeping

Your online payroll must sync directly with QuickBooks Online or Xero so wages, deductions, and employer contributions post to the general ledger automatically. Disconnected online payroll creates discrepancies between your books and CRA's PD7A statements that surface during T2 corporate tax filing. Integrated online payroll eliminates manual journal entries entirely.

Deduct All Employer Payroll Costs

Your corporation's share of CPP, EI, WSIB premiums, and Ontario employer health tax processed through online payroll are all deductible on your T2 corporate tax return. Many businesses undercount these online payroll employer costs at year-end. Complete online payroll records ensure every employer contribution reduces your corporate tax bill accurately.