Payroll Compliance & Remittances Services in Toronto & GTA

Stay compliant, avoid penalties, and ensure employees are paid correctly and on time with professional payroll management from Gondaliya CPA.

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Affordable Payroll Compliance & Remittances

Managing payroll is more than just paying employees. It requires accurate calculations, proper source deductions, and timely CRA remittances. Even small errors can lead to penalties, audits, or employee dissatisfaction.

At Gondaliya CPA, we provide affordable payroll compliance and remittance services for businesses across Ontario. We ensure your payroll is processed accurately, deductions are calculated correctly, and all required payments and filings are submitted on time.

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ACTIVELY ACCEPTING Corporate Clients

Will cover personal tax filing for Directors & Families

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Weekend and evening support until 9 PM

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Just a call away when you need us

Why Payroll Compliance & Remittances Matter

Payroll compliance is one of the most regulated areas of business finance. Employers must deduct and remit CPP, EI, income tax, and other statutory amounts according to CRA deadlines.

Late or incorrect remittances can result in significant penalties and interest charges. Proper payroll management protects your business reputation, ensures employee trust, and keeps you fully compliant with federal and provincial regulations.

Our Payroll Compliance & Remittance Services

Payroll Calculations & Paychecks

Precise computation of wages, overtime, bonuses, commissions, and deductions for all employees.

Direct Deposit & Pay Stub Delivery

Secure direct deposit payments with detailed pay stubs delivered digitally to employees.

CRA Remittances & Tax Filing

Timely remittance of payroll taxes and filing of T4s, T4As, and Records of Employment.

Employee Onboarding & Offboarding Processing

Seamless integration of new hires into payroll and compliant termination processing.

Vacation Pay & Benefits Administration

Accurate management of vacation entitlements, statutory holidays, and benefit deductions.

Payroll Reports & Recordkeeping

Comprehensive reports for management, audits, and CRA compliance documentation.

Payroll Compliance & Remittances in Ontario

Payroll compliance and remittance services for Ontario businesses — on-time CRA remittances, clean trust accounts, correct worker classification, and full audit defense, so your payroll never triggers a penalty or reassessment, from a CPA at AFFORDABLE flat-fee pricing with no surprise fees.

Remittance Scheduling & Penalty Prevention

We keep your CRA payroll remittances on the right schedule, every period. Source deductions are trust money, and a late remittance is the easiest payroll penalty to incur. We manage the remittance schedule, so the deductions reach CRA on time and the penalty is never triggered.

We confirm your remitter type and remit on its schedule, since CRA payroll remittances are due by the 15th of the month after payment for a regular remitter and more often for an accelerated one.
We prevent the late-remittance penalty, which starts at 3% and climbs to 10% on repeat failures, plus daily compound interest on the unpaid trust amount.
We monitor your average monthly withholdings, since crossing a threshold moves you to a more frequent remitter category that a late change would breach.
We document each remittance against its pay period, so the trust money is traceable and the account is clean.
We keep remittances on schedule at a cost-effective flat fee with transparent pricing.

PD7A & Trust Account Reconciliation

We reconcile your payroll account to CRA's records every period. CRA tracks your payroll as a trust account, and any mismatch invites a review. We reconcile your records to the PD7A each period, so your books and CRA's trust balance agree and discrepancies are caught early.

We reconcile your payroll records to the PD7A statement CRA issues each period, so the remittances CRA recorded match what your books show was withheld.
We investigate and resolve any discrepancy between your payroll and CRA's trust account before it grows into a compliance review or penalty.
We confirm the year's remittances reconcile to the T4 Summary, so the periodic and annual figures agree across the whole year.
We keep the trust account documentation complete, so the payroll account stands up if CRA examines it.
We reconcile the trust account affordably.

Worker Classification Compliance

We ensure your workers are classified correctly for payroll. Misclassifying an employee as a contractor is a top CRA payroll audit trigger. We assess each working relationship against CRA's tests, so the classification holds and the corporation avoids a retroactive reassessment.

We assess each worker against CRA's control, ownership-of-tools, and integration tests, so an employee is not misclassified as an independent contractor.
We document the basis for each contractor classification with a written agreement and the control-test evidence, so the position is defensible if CRA challenges it.
We quantify the exposure where a worker may be misclassified, since CRA can reassess all unremitted CPP, EI, and tax retroactively plus penalties and interest.
We correct a misclassification proactively, so the relationship is put right before CRA reclassifies it for you.
We keep your classifications compliant with no surprise fees.

WSIB & Employer Health Tax Compliance

We keep your provincial employer obligations compliant alongside CRA. Payroll compliance in Ontario goes beyond CRA to WSIB and the Employer Health Tax. We manage these provincial obligations, so your full employer compliance picture is covered, not just the federal half.

We manage your WSIB account, reporting insurable earnings and remitting premiums on schedule so coverage stays valid and no premium penalty arises.
We administer the Ontario Employer Health Tax, applying the exemption to which your business is entitled so you neither over-remit nor under-remit.
We reconcile the WSIB and EHT filings to payroll, so the provincial returns agree to the wages actually paid.
We confirm your registration for these accounts is correct, so a missing provincial registration does not surface as a compliance gap.
We cover the provincial obligations at an affordable flat fee.

Year-End Compliance & Filing Deadlines

We ensure your year-end payroll filings meet every CRA deadline. Year-end is where the year's compliance is proven, and the deadlines carry hard penalties. We manage the filings, so the T4, ROE, and summary obligations are all met on time and reconciled.

We file the T4 slips and Summary by the last-day-of-February deadline, avoiding the late-filing penalty that runs to $100 per day per failure up to the maximum.
We confirm every Record of Employment was filed within the five-day requirement through the year, so no ROE obligation was missed.
We reconcile the year-end filings to the remittances and the PD7A, so the slips, the summary, and CRA's records all agree.
We confirm taxable benefits were captured through the year, so the T4 is complete and does not trigger a year-end reassessment.
We meet the year-end deadlines affordably.

CRA Payroll Audit & Trust Examination Support

We represent you if CRA reviews or audits your payroll. A payroll trust examination is one of CRA's more aggressive reviews. We act as your representative, so the examination is handled professionally and any proposed assessment is challenged on the evidence.

We represent you in a CRA payroll trust examination, responding to the auditor and providing the remittance and reconciliation records that support your account.
We defend your worker classifications during a payroll audit with the agreements and control-test evidence, so contractor treatment is not overturned without grounds.
We respond to a proposed payroll reassessment, challenging an inflated assessment with the actual records before it becomes final.
We apply for relief from payroll penalties and interest under the Taxpayer Relief Provisions where the circumstances support it.
We represent you through the examination with no hourly billing.

Our Proven Process

How Our Payroll Process Works

We’ve designed a clear, streamlined process to make corporate tax return filing stress-free:

Why Choose Gondaliya CPA for Payroll Compliance & Remittances

Accurate Calculations & Compliance

Payroll handled by certified CPAs with up-to-date CRA regulations.

Secure & Confidential

Robust systems protect sensitive employee and business data.

Flexible Payroll Scheduling

Weekly, biweekly, semi-monthly, or monthly payroll frequency to fit your business needs.

Comprehensive CRA Filings

Automated remittance of payroll taxes, CPP, EI, and year-end forms including T4s and ROEs.

Official Partner

Transparent Pricing – No Hidden Fees

Pricing

We believe in transparent, upfront services so you know exactly what to expect.

Full-Service Payroll: From $125 per month
T4 Preparation: FREE for our Payroll clients
ROE Processing: FREE for our Payroll clients
WSIB Management: FREE for our Payroll clients
Ongoing Expert Assistance: FREE for our Payroll clients

Serving businesses in Toronto, Mississauga, Brampton, Vaughan, and across Ontario.

Ready to stop stressing about payroll?

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Industries We Serve With Our Payroll Compliance & Remittances

Startups

Specialized startup tax & accounting

Healthcare

Specialized healthcare tax & accounting

Consultants

Specialized consulting tax & accounting

Small Businesses

Specialized small business tax & accounting

Restaurants

Specialized restaurant tax & accounting

Franchises

Specialized franchise tax & accounting

Self-Employed

Specialized self-employed tax & accounting

Manufacturing

Specialized manufacturing tax & accounting

Grocery Stores

Specialized grocery tax & accounting

Import & Export

Specialized import/export tax & accounting

FAQs – Payroll Compliance & Remittances

How quickly can you set up my payroll?

Payroll can typically be set up within a few hours to a couple of days once we receive all necessary employee data and business information. Gondaliya CPA ensures a smooth, fast setup to meet your first pay period deadlines.

What payroll schedules do you support?

We support flexible payroll schedules including weekly, biweekly, semi-monthly, and monthly payments tailored to your business needs.

Can you handle year-end tax filings like T4s and ROEs?

Yes, we prepare and file all required year-end forms including T4, T4A, and Records of Employment (ROEs) accurately and on time.

How do you ensure payroll compliance with CRA?

Our CPAs keep up to date with the latest CRA regulations and ensure that all deductions, remittances, and filings are fully compliant to avoid penalties.

What security measures protect employee data?

We use secure, encrypted payroll software and follow strict confidentiality protocols to protect your sensitive employee and business information.

Do you provide digital pay stubs and direct deposit?

Yes, employees receive secure digital pay stubs and payments are made via direct deposit for convenience and timeliness.

How do I onboard a new employee for payroll?

Onboarding starts with collecting employee details like full name, SIN, address, date of birth, and banking information for direct deposit. We then set up their payroll profile to ensure accurate tax withholding and payments.

What common payroll errors should I avoid?

Common mistakes include data entry errors (wrong SIN or birth date), misclassifying employees, missing payroll deadlines, late tax remittances, and failing to update payroll for status changes like terminations or leaves. Regular review and professional help reduce these risks.

Can payroll software integrate with my accounting system?

Yes, most payroll services, including ours, integrate seamlessly with popular accounting software like QuickBooks and Xero to ensure smooth data flow, reduce errors, and save time.

What security do you have for protecting payroll information?

We use encrypted, secure payroll platforms with strict access controls and confidentiality policies to protect both employee and business sensitive information from unauthorized access.

Meet our Senior Payroll Experts

Sharad Gondaliya, CPA

Bio Principal 647-212-9559 sharad@gondaliyacpa.ca

Vandana Goel, CPA

Bio Accounting Specialist 647-250-0242 vandana@gondaliyacpa.ca

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10 Smart Payroll Compliance & Remittance Strategies That Save Money

Remit by the 15th Every Month

CRA payroll compliance requires source deductions for CPP, EI, and income tax remitted by the 15th of the month following payment. First-time late payroll remittances trigger a 3% penalty; repeat offences escalate to 10% plus daily compound interest. Meeting your payroll compliance remittance deadline every month is the simplest penalty to avoid.

Know Your Remitter Frequency

CRA assigns your payroll compliance remittance frequency — regular, accelerated threshold 1, or threshold 2 — based on your average monthly withholdings. Remitting on the wrong payroll compliance schedule triggers penalties even if the total annual amount is correct. We verify your remitter type annually so your payroll compliance remittance timing matches CRA's assignment.

Reconcile PD7A Statements Every Period

CRA sends PD7A statements confirming payroll compliance remittances received for each period. Your payroll records must match every PD7A balance exactly. Discrepancies between your payroll compliance books and CRA's trust account trigger compliance reviews and additional assessments. We reconcile each PD7A against your payroll records before the next cycle runs.

Calculate Source Deductions Accurately

Payroll compliance depends on precise CPP, EI, and income tax calculations using current CRA payroll tables. Manual spreadsheets frequently miscalculate provincial rates and annual maximums. Automated payroll compliance systems apply the correct deduction tables every pay cycle, preventing the under-remittance errors that result in CRA trust account assessments and interest charges.

Report Taxable Benefits for Compliance

Company vehicles, employer-paid insurance, parking, and employee loans must be included in your payroll compliance calculations and reported on T4 slips. CRA auditors review T4s for missing taxable benefits and reassess both employer and employee. Proper payroll compliance reporting of all taxable benefits avoids these reassessments and the penalties that follow.

File T4 Summary by February Deadline

Payroll compliance requires your T4 Summary and individual T4 slips filed with CRA by the last day of February. Late payroll compliance year-end filings trigger penalties of $100 per day up to $7,500 for each failure. We prepare and file all payroll compliance year-end slips so this deadline is never missed.

Classify Workers to Maintain Compliance

Misclassifying employees as independent contractors to bypass payroll compliance deductions is a top CRA audit trigger. If CRA reclassifies the worker, you owe all unremitted CPP, EI, and income tax retroactively with penalties and interest. Correct worker classification from the first paycheque is fundamental to payroll compliance.

Issue ROEs Within Five Days

Payroll compliance requires a Record of Employment filed electronically via ROE Web within five calendar days of an employee's last day or earnings interruption. Late ROE submissions flag your payroll compliance account with CRA and delay former employees' EI benefits. We generate and file every ROE as part of standard payroll compliance processing.

Deduct Employer Costs for Tax Savings

Your corporation's share of CPP, EI, WSIB premiums, and Ontario employer health tax are fully deductible on your T2 corporate tax return. Many businesses undercount these payroll compliance employer costs at year-end, leaving legitimate deductions unclaimed. Complete payroll compliance records ensure every employer contribution reduces your corporate tax bill accurately.

Integrate Remittances With Bookkeeping

Your payroll compliance remittances must sync with QuickBooks Online or Xero so every deduction, employer contribution, and CRA payment posts to the general ledger automatically. Disconnected payroll compliance records create discrepancies between your bookkeeping and CRA trust accounts that surface during T2 corporate tax filing and year-end reconciliation.