Incorporation Services in Richmond Hill
We incorporate Richmond Hill businesses. Federal and Ontario incorporation, NUANS name search, investor-ready share structure, complete minute book, Business Number registration, HST and payroll accounts, sole proprietor to corporation conversion. Incorporation from just $35. No hourly billing. 900+ five-star reviews.
Serving Richmond Hill Businesses: We Incorporate Richmond Hill Businesses the Right Way from Day One
We incorporate businesses in Richmond Hill every week: medical clinic owners along Yonge Street, dental practices in Oak Ridges and Bayview Hill, IT consulting firms near Highway 7, real estate investors across Richmond Hill, restaurant operators along Yonge and Major Mackenzie, professional services firms in Mill Pond and Jefferson, retail businesses at Hillcrest Mall, e-commerce operators in Westbrook and physiotherapy and chiropractic clinics throughout Richmond Hill. Every incorporation includes a multi-class share structure, complete minute book, CRA registrations and a tax planning conversation that sets the foundation for paying the lowest possible tax from your first dollar of revenue.
The most common mistake Richmond Hill business owners make is incorporating after they have already started earning income. A sole proprietor who incorporates 2 years late at $150,000/year in income has already paid $48,000 to $60,000 more in tax than they would have as a corporation. We incorporate you before you earn the first dollar so every dollar flows through the corporation at 12.2% instead of up to 53.53% personal. Our service fee is just $35.
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Sole Proprietorship vs. Corporation: The Tax Impact for Richmond Hill Businesses
| Annual Income | Sole Proprietor Tax (Ontario) | Corporation Tax (12.2% SBD) | Annual Savings from Incorporating |
|---|---|---|---|
| $80,000 | $18,200 | $9,760 | $8,440 |
| $120,000 | $31,400 | $14,640 | $16,760 |
| $150,000 | $42,300 | $18,300 | $24,000 |
| $200,000 | $62,400 | $24,400 | $38,000 |
| $300,000 | $104,600 | $36,600 | $68,000 |
| $500,000 | $196,900 | $61,000 | $135,900 |
Every Year You Delay Incorporation Costs You Money: At $150,000 income, the annual tax difference is $24,000. Two years as a sole proprietor before incorporating: $48,000 in additional tax you will never recover. Our incorporation service fee is just $35 (government filing fee additional). The cost of not incorporating at $150,000 in income is $24,000 per year. Incorporate before your first dollar of revenue, not after.
Federal vs. Ontario Incorporation for Richmond Hill Businesses
| Feature | Federal (CBCA) | Ontario (OBCA) |
|---|---|---|
| Filing fee | $273 (Corporations Canada) | $335 to $360 (ServiceOntario) |
| Name protection | Canada-wide. No other federal corporation can use the same name. | Ontario only. |
| Operating across provinces | Automatic right to operate in every province. | Ontario only. Must register extra-provincially in each other province. |
| Named vs. numbered | Numbered: no NUANS ($273 total). Named: NUANS required ($273 + $13.80). | Numbered: no NUANS ($335). Named: NUANS required ($335 + $13.80). |
| Residency requirement | At least 25% of directors must be Canadian residents. | No Canadian residency requirement for directors. |
| Best for Richmond Hill businesses | IT consulting firms with clients across Canada, e-commerce businesses selling nationally, professional services firms with national reach. | Medical professional corporations (OBCA required for MPCs). Dental professional corporations (OBCA required for DPCs). Physiotherapy and chiropractic professional corporations. Businesses with non-resident directors. |
Our Recommendation for Most Richmond Hill Businesses: Federal Incorporation. Federal incorporation costs less ($273 vs. $335), provides Canada-wide name protection and allows you to operate in every province. Ontario incorporation is required for Medical, Dental, Physiotherapy and Chiropractic Professional Corporations. Richmond Hill has a high concentration of healthcare practitioners who require OBCA professional corporations. We handle both. Incorporation Services →
What Our Richmond Hill Incorporation Service Includes
| Service | What We Do |
|---|---|
| Articles of incorporation | Filed with Corporations Canada (federal) or ServiceOntario (Ontario). Includes corporation name or numbered company, registered office address, director information and share structure. Completed in 1 to 3 business days (federal) or 1 to 5 days (Ontario). |
| NUANS name search (if named company) | We conduct the NUANS search ($13.80) to confirm your chosen corporate name is available across Canada. We advise on name availability, potential conflicts and naming rules. |
| Multi-class share structure | We set up multiple share classes from day one: Class A voting common (founders), Class B non-voting common (family members, future employees) and Class C preferred (reserved for future investors or holdco planning). Critical for Richmond Hill healthcare professionals planning income splitting with family members. |
| Complete corporate minute book | Legal record of the corporation prepared and delivered: articles of incorporation, corporate bylaws, organizational resolutions, first director resolutions, share certificates, shareholder register, director register and transfer register. |
| Business Number (BN) registration | We register with CRA for your 9-digit Business Number. Required for all CRA accounts, banking and government filings. |
| GST/HST account registration | Registered with CRA. Most healthcare services are HST-exempt, but medical clinics with non-exempt revenue (cosmetic services, medical-legal reports, third-party administration) benefit from voluntary HST registration for ITC recovery on overhead costs. |
| Payroll account registration | RP account registered with CRA. Required if you plan to pay yourself a salary or hire employees. Common for Richmond Hill medical clinics, dental practices and restaurants hiring staff from day one. |
| Professional corporation setup | For Richmond Hill physicians, dentists, physiotherapists and chiropractors, we prepare the OBCA professional corporation with the restricted practice clause, apply for the regulatory college Certificate of Authorization and set up the compliant share structure. |
| Banking setup guidance | We provide the documents your bank requires to open the corporate bank account: articles of incorporation, minute book extract, BN confirmation and director ID. |
| Initial tax planning consultation | Every Richmond Hill incorporation includes a tax planning conversation: salary-dividend optimization, RRSP room, HST method, SBD eligibility, holdco planning timeline, LCGE multiplication through family share classes. Included at no additional charge. |
Richmond Hill Incorporation from Just $35. Tax Planning Included.
Articles, share structure, minute book, BN, HST, payroll. Everything you need to start your corporation. Government filing fee additional.
Richmond Hill Incorporation: Real Client Results
Family Physician, Yonge and Major Mackenzie
A Richmond Hill family physician earning $280,000 was operating as a sole proprietor. Personal tax: $92,400. We incorporated a Medical Professional Corporation under the OBCA with the restricted practice clause, applied for the CPSO Certificate of Authorization, set up 3 share classes (voting common for the physician, non-voting for the spouse for LCGE multiplication), registered for BN and payroll for 3 clinic staff, and implemented salary-dividend optimization. Annual tax savings: $48,200. RRSP room created: $64,800. The MPC was authorized and operational within 18 business days.
Dental Practice, Oak Ridges
A dentist opening a second location in Oak Ridges needed a Dental Professional Corporation for the new practice. We incorporated the DPC under the OBCA with the restricted practice clause, applied for the RCDSO Certificate of Authorization, set up 4 share classes (including preferred for a future associate buy-in), registered for BN, HST and payroll for 6 staff, and prepared the complete minute book. Annual tax savings from operating both locations through professional corporations: $62,400. Immediate Expensing claimed on $145,000 in dental chairs and imaging equipment at the new location.
IT Consulting Firm, Highway 7
A Richmond Hill IT consultant earning $185,000 as a sole proprietor was paying $57,800 in personal tax. We incorporated federally ($35 service fee + $273 government filing), set up 3 share classes, registered for HST (Quick Method), payroll and implemented a 60/40 salary-dividend split. Annual tax savings: $31,200. RRSP room created: $40,200. Non-voting shares issued to the spouse for LCGE preparation. The consultant also had 2 US clients: we set up zero-rated HST treatment for US revenue, producing $2,800/year in HST refunds. Incorporation Services →
Restaurant Owner, Yonge Street
A Richmond Hill restaurant owner had been a sole proprietor for 3 years with $210,000 in net income and $38,000 in kitchen equipment. We incorporated, performed a section 85 rollover to transfer the equipment and leasehold improvements tax-free, set up payroll for 9 staff, registered all CRA accounts and implemented salary-dividend optimization. Section 85 rollover saved $5,400 in tax. Annual going-forward savings: $36,800. We also recovered $4,200 in previously unclaimed ITCs on equipment purchases from the prior 12 months through voluntary HST registration.
How Richmond Hill Incorporation Works at Gondaliya CPA
Consult
Free consultation to determine the best structure: federal vs. Ontario, numbered vs. named, share classes, professional corporation requirements. We advise on the tax implications of each choice for your Richmond Hill business.
Incorporate
We file the articles of incorporation, prepare the complete minute book, set up the share structure and deliver the corporate documents. Federal: 1 to 3 business days. Ontario: 1 to 5 business days.
Register
We register with CRA for your Business Number, HST account, payroll account and any additional program accounts. Professional corporation regulatory applications filed.
Plan
Initial tax planning consultation included: salary-dividend strategy, RRSP room, HST method, SBD eligibility, holdco timeline, LCGE multiplication. You leave with a clear financial roadmap for your new corporation.
Richmond Hill Incorporation Pricing
| Service | Our Fee (including HST) | Government Fee | What Is Included |
|---|---|---|---|
| Federal incorporation (numbered company) | From $35 | $273 (Corporations Canada) | Articles of incorporation, 3+ share classes, complete minute book, BN registration, HST registration, payroll registration, banking guidance, initial tax planning consultation. |
| Federal incorporation (named company) | From $35 | $273 + $13.80 NUANS | Everything above + NUANS name search, name availability review and conflict assessment. |
| Ontario incorporation (numbered company) | From $35 | $335 (ServiceOntario) | Same deliverables as federal. Filed with ServiceOntario instead of Corporations Canada. |
| Professional corporation (medical, dental, physio, chiro) | From $200 | $335 + regulatory application fee | OBCA incorporation with restricted practice clause. Application to regulatory college (CPSO, RCDSO, CPO, CCO). Complete minute book with practice-restricted articles. |
| Sole proprietor to corporation conversion | From $500 | Government filing fee additional | New corporation setup + transfer of business operations. Section 85 rollover for tax-free asset transfer if applicable ($1,500 to $2,500 additional). |
Bookkeeping Clients Receive Incorporation FREE: Richmond Hill business owners who sign up for monthly bookkeeping ($100/month) receive incorporation at no service charge (government filing fee only). The bookkeeping plan includes bank reconciliation, HST filing, monthly financials and the T2 corporate tax return filed FREE every year. Book Free Consultation →
Types of Corporations for Richmond Hill Businesses
| Corporation Type | Best For | Key Feature |
|---|---|---|
| Operating corporation (opco) | Every active business: IT consulting, restaurants, retail, e-commerce, real estate investment, professional services. | Standard corporation earning active business income at 12.2% SBD rate. Start here. |
| Holding corporation (holdco) | Business owners with retained earnings exceeding $200,000 in the opco. | Receives dividends from the opco tax-free. Invests separately. Creditor protection. Estate planning. Set up when retained earnings reach $200,000. |
| Medical Professional Corporation (MPC) | Physicians and surgeons in Richmond Hill. | OBCA incorporation required. Restricted practice clause. CPSO Certificate of Authorization. Only licensed physicians can be shareholders. Tax savings of $30,000 to $60,000/year for most Richmond Hill physicians. |
| Dental Professional Corporation (DPC) | Dentists in Richmond Hill (Oak Ridges, Yonge corridor, Bayview Hill). | OBCA incorporation required. Restricted practice clause. RCDSO Certificate of Authorization. Associate buy-in through preferred share classes. |
| Health Professional Corporation | Physiotherapists (CPO), chiropractors (CCO), optometrists (COO) in Richmond Hill. | OBCA incorporation with profession-specific restricted practice clause. Regulatory college authorization required. Each health profession has its own share structure requirements. |
Serving Richmond Hill Virtually
We serve Richmond Hill clients virtually from our Toronto headquarters. Video consultations, electronic document delivery, digital signatures and cloud-based bookkeeping. Every service available to Richmond Hill business owners without leaving your office. We serve clients in Richmond Hill Village, Oak Ridges, Bayview Hill, Mill Pond, Jefferson, Westbrook, Langstaff, Elgin Mills, Bond Lake, Lake Wilcox, Observatory and all Richmond Hill neighbourhoods.
Industries We Incorporate in Richmond Hill
Frequently Asked Questions: Richmond Hill Incorporation
Meet Your Experts
Sharad Gondaliya, CPA
Founder & Managing Director
Gondaliya CPA Professional Corporation
Sharad leads incorporation and corporate tax planning for Richmond Hill businesses. Healthcare professional corporation setup, salary-dividend optimization, section 85 rollovers and LCGE multiplication.
Vandana, CPA
Senior Accountant
Gondaliya CPA Professional Corporation
Vandana manages bookkeeping, HST and payroll for Richmond Hill corporations. Monthly financials, T2 preparation and CRA correspondence for newly incorporated businesses.
What Our Clients Say
900+ five-star reviews from business owners across Ontario and Canada.
10 Smart Incorporation Strategies That Can Save Richmond Hill Business Owners Money
1. Incorporate before earning your first dollar to lock in 12.2%
Every dollar earned as a sole proprietor is taxed at your personal rate (up to 53.53% in Ontario). Every dollar earned inside a corporation is taxed at 12.2% under the Small Business Deduction. A Richmond Hill physician earning $280,000 saves $48,200 in the first year alone by incorporating before the first patient. Our service fee is $35 (government filing fee additional).
2. Set up a professional corporation to save $30,000 to $60,000 per year
Richmond Hill physicians, dentists, physiotherapists and chiropractors who operate as sole proprietors are overpaying tax by $30,000 to $60,000+ per year. A Medical Professional Corporation at $280,000 income saves $48,200 annually. A Dental Professional Corporation at $350,000 saves approximately $64,000. The professional corporation setup costs from $200 (our fee) plus the government filing fee and regulatory application. The savings exceed the total setup cost in the first 2 weeks.
3. Issue non-voting shares to your spouse at incorporation to multiply the LCGE
The Lifetime Capital Gains Exemption shelters $1,281,866 per shareholder. Issuing non-voting shares to your spouse at incorporation doubles the exemption to $2,563,732. This costs nothing at incorporation but saves hundreds of thousands on a future sale of the practice or business.
4. Use a salary-dividend split from your first pay period to create RRSP room
Most Richmond Hill business owners default to 100% dividends. But dividends create zero RRSP room. A 60/40 salary-dividend split on $200,000 creates $72,000 in RRSP room while keeping the combined tax lower than either salary-only or dividend-only.
5. Register for HST even if your services are exempt
Most medical and dental services are HST-exempt. But if your clinic earns any taxable revenue (cosmetic procedures, medical-legal reports, wellness products), voluntary HST registration allows you to claim ITCs on all overhead expenses proportional to taxable revenue. A clinic with 15% taxable revenue and $200,000 in annual overhead recovers approximately $3,900/year in ITCs.
6. Claim Immediate Expensing on equipment purchased through the corporation
A Richmond Hill dental practice buying $145,000 in dental chairs and imaging equipment gets the full amount as a year-one deduction under Immediate Expensing. A medical clinic buying $65,000 in diagnostic equipment deducts it all in year one. Incorporate before the purchase.
7. Use a section 85 rollover to convert from sole proprietorship tax-free
A Richmond Hill restaurant owner with $38,000 in equipment who incorporates without a section 85 rollover pays approximately $5,400 in unnecessary tax. The rollover transfers everything to the new corporation at tax cost, deferring the gain.
8. Plan for the holdco from incorporation so passive income never erodes the SBD
Passive investment income above $50,000 inside the operating corporation erodes the SBD, costing up to $71,500/year. We discuss the holdco timeline at incorporation and trigger the setup as soon as retained earnings reach $200,000. Richmond Hill healthcare professionals accumulate retained earnings quickly and should plan the holdco early.
9. Structure associate buy-in through preferred shares from day one
Richmond Hill dental practices and medical clinics that plan to bring in an associate as a future partner should set up preferred share classes at incorporation. The associate purchases preferred shares at a pre-agreed value, avoiding a future share reorganization. This costs $0 at incorporation. Reorganizing later costs $5,000 to $15,000.
10. Bundle incorporation with bookkeeping and get the service fee waived entirely
Richmond Hill business owners who sign up for monthly bookkeeping ($100/month) receive incorporation at no service charge (government filing fee only). The bookkeeping includes bank reconciliation, HST filing, monthly financials and the T2 filed FREE every year. Incorporation Services →
Richmond Hill Incorporation from Just $35. Tax Planning Included.
Articles, share structure, minute book, BN, HST, payroll. Everything you need to start your Richmond Hill corporation. Government filing fee additional. 900+ five-star reviews.