Accountants for Property Management Companies – Toronto & GTA

Accurate trust accounting, monthly owner statements, HST, and year-end reporting for residential and commercial property management firms

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AFFORDABLE Accountants for Property Management Companies

Managing finances across multiple properties can be complex and time-consuming. Our affordable accountants for property management companies help simplify your bookkeeping, tax filings, and CRA compliance while keeping costs under control. From rental income tracking and expense allocation to HST filings and year-end reporting, we provide accurate, reliable accounting support tailored to the needs of property management firms.

At Gondaliya CPA, we understand the cash-flow challenges and regulatory requirements property management companies face. Our team offers cost-effective accounting and tax solutions designed to reduce errors, avoid penalties, and improve financial clarity. Whether you manage a few units or a large portfolio, we deliver personalized, affordable CPA services that help your property management business stay compliant, profitable, and well-prepared for growth.

Official Partner

Accounting That Understands Property Management

Managing multiple doors, owners, and tenants creates complex money flows—rent collected, management fees retained, expenses paid, and owner payouts distributed accurately. Our accounting is built specifically for property management companies, ensuring every dollar is tracked clearly, reported properly, and handled with confidence.

Trust vs Operating Funds

Clear separation and reconciliations for every building and trust account.

Owner Statements & Rent Rolls

Clean monthly reporting owners actually understand.

HST & Fee Accounting

Management fees, admin charges, and HST handled properly.

Compliance & Audit Trail

Audit-ready records to satisfy owners, lenders, and regulators.

Navigating Property Management Compliance

Trust Accounting Rules

Property management companies must maintain strict trust accounting, including separate trust accounts and regular reconciliations. Proper handling of owner funds ensures compliance, prevents commingling, and builds long-term trust with property owners.

HST on Management Fees

Management fees, leasing charges, and administrative services are subject to HST and must be reported accurately. Correct HST filing also allows property managers to recover eligible input tax credits (ITCs) on office and operating expenses.

Owner Reporting & Audit Trail

Clear, detailed reporting by property and owner is essential for transparency and accountability. Accurate monthly statements, rent rolls, and reserve tracking create a reliable audit trail and support informed decision-making for owners.

Why Property Management Compliance Trust Gondaliya CPA

Specialized Industry Expertise

We understand the unique financial challenges property management Compliance companies face.

Flexible, Scalable Solutions

No oversized retainers. No unnecessary services. Just practical, cost-effective accounting that grows with your business.

Enhanced Profitability

We help identify opportunities for cost savings, efficiency, and profitability, aligning with your business goals.

Remote-Friendly

Collaborate seamlessly with your accountant from anywhere. We integrate with QuickBooks, Stripe, Shopify, Gusto, and other platforms to streamline your accounting.

Fully Licensed CPA Ontario

500+ ★★★★★ Google Reviews

30-Day Money-Back Guarantee

60-Day Fees-Matching Policy

Property Management Accounting Services

Corporate Tax Filing for Property Management Companies

Professional tax preparation and return filing, ensuring accuracy and CRA compliance.

Accounting & Bookkeeping for Property Management Companies

Reliable bookkeeping and accounting with financial statements, records, and reporting.

Corporate Tax Planning for Property Management Companies

Smart tax planning to optimize savings, reduce liabilities, and maintain compliance.

Trust and Estate Tax Returns (T3) for Property Management Companies

Expert preparation of T3 returns to ensure compliance and minimize taxes for trusts and estates.

SR&ED Tax Credit Claims for Property Management Companies

Maximize your R&D incentives with accurate Scientific Research & Experimental Development (SR&ED) claims.

US Business Tax Filing for Property Management Companies

Reliable filing of US business taxes for cross-border compliance and peace of mind.

Resident Director (Nominee Director) Services for Property Management Companies

Provide qualified nominee directors to meet local compliance requirements safely and professionally.

Business Plan Writing Services for Property Management Companies

Craft professional business plans to secure funding and guide growth.

Incorporation Services for Property Management Companies

Incorporation services in Toronto for smooth business formation, entity setup, and start-up support.

Free Resource: 50 Deductible Expenses for Property Management Companies

Comprehensive checklist of tax-deductible costs unique to Property Management Companies. PDF delivered instantly.

Case Studies

Residential Portfolio Manager – 350 Doors, Toronto

Problem: Trust accounts out of balance, owners complaining about unclear statements, HST audit notice.
Solution: Separated trust/operating accounts, built monthly owner statement template, fixed HST on management fees.
Results:
✅ Zero audit adjustments
✅ Owner complaints dropped 90%
✅ Clean annual review passed

Commercial Plaza Manager – Mississauga

Problem: CAM recoveries not matching expenses, multiple owners disputing charges, late condo board financials.
Solution: Implemented expense allocation by square footage, automated CAM reconciliation reports, reserve fund tracking.
Results:
✅ 100% CAM recovery rate
✅ Owner disputes resolved
✅ Board financials delivered 2 weeks early

Condo Management Firm – North York

Problem: Auditor rejected working papers, AGM financials incomplete, reserve study missing.
Solution: Rebuilt 3 years of T2 Notice to Reader statements, implemented reserve tracking, prepared auditor files.
Results:
✅ Clean audit opinion
✅ AGM financial package approved
✅ $75K reserve funding gap identified

OUR SIMPLE PROCESS

How We Work With Property Management Companies

We make managing your finances simple and stress-free. Our transparent process keeps you informed and investor-ready at every stage.

Here’s a simplified process approach:

Step 1

Discovery & Systems Review

Review current software (e.g., property management platform), chart of accounts, and reporting requirements.

Step 2

Monthly Close

Bank reconciliations, owner statements, rent roll reporting, and management company P&L.

Step 3

Quarterly & Annual Review

Check margins on management fees, cost recovery, and variances by property.

Step 4

Year-End Files & Tax

Prepare year-end working papers and tax filings; adjust for any owner-specific reporting needs.

Simplify Your Taxes Today

Transparent Pricing for Property Management Companies

Affordable Property Management Accounting Packages

We believe in clear, upfront pricing so you know exactly what to expect.

- Tax Preparation (Corporation): From $400
- Tax Return Filing (Corporation): From $400
- Tax Compliance Audit – FREE CRA audit support for our clients
- Tax Strategy: FREE for our clients
- Accounting Base Plan – From $100 / month
- Bookkeeping Management (Free for our Accounting clients)
- Financial Reporting (Free for our Accounting clients)
- Business Formation: Flat $35
- Incorporation Process: Flat $35
- Entity Setup Assistance: Flat $35
- Full-Service Payroll: From $125 per month

Meet Your Property Management Accounting Experts

Sharad Gondaliya, CPA

Principal 📞 647-212-9559 sharad@gondaliyacpa.ca

Vandana Goel, CPA

Accounting Specialist 📞 647-250-0242 vandana@gondaliyacpa.ca

Google Reviews
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Property management accounting is far more complex than standard bookkeeping, involving trust accounts, owner funds, rental income, and strict compliance rules. A specialized property management accountant understands these unique requirements and ensures accurate tracking, proper fund segregation, and timely reporting.

Without industry-specific expertise, small mistakes can lead to CRA penalties, audit issues, and loss of owner trust. Working with an accountant who specializes in property management helps you stay compliant, maintain transparency, and manage your growing portfolio with confidence.

Can you handle both trust and corporate books?

Yes. We manage trust accounts and corporate books separately to ensure full compliance, accurate reporting, and zero commingling of owner funds.

Do you work with our existing property management software?

Absolutely. We work with most major property management and accounting platforms and can integrate with your current systems seamlessly.

How often will we receive reconciled owner statements?

Owner statements are typically provided monthly, fully reconciled and broken down by property and owner for complete transparency.

Can you help prepare for an audit or board review?

Yes. We organize financials, supporting documents, and audit trails to ensure you’re fully prepared for audits, AGMs, or board reviews.

Do you manage HST on management and leasing fees?

We handle HST calculations, filings, and ITC recovery related to management fees, leasing charges, and applicable expenses.

Can you track reserve funds and security deposits?

Yes. We accurately track reserve funds and deposits to ensure funds are properly recorded and available when needed.

Do you support multi-property and multi-owner portfolios?

Yes. Our systems are designed to manage complex portfolios with multiple properties, owners, and varied reporting requirements.

Will our accounts be reconciled regularly?

All trust and operating accounts are reconciled monthly to maintain accuracy and compliance.

How do I get started with Gondaliya CPA?

Simply contact us for a no-obligation consultation. We’ll assess your financial needs and create a tailored accounting plan that keeps your startup investor-ready and compliant.