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Gondaliya CPA

Corporate Tax Filing Experts

Tax Accountant for Moving Companies in Ontario and Across Canada

We put your moving fleet in the right CCA class so cube vans and light trucks in Class 10 and heavy trucks hauling household goods as freight in Class 16 are never under-claimed, charge HST correctly on every move — 13% on local Ontario jobs, the destination province’s rate on interprovincial moves, and zero-rating on genuine cross-border exports — recognize your booking deposits on move day and your storage revenue month by month, and run your seasonal summer payroll with movers correctly classified as T4 employees with WSIB rather than casual contractors. Whether you run a residential and local moving crew, a long-distance and interprovincial van line, or a moving-and-storage operation with a warehouse, we handle the fleet books, the fuel and IFTA tracking, the deposits and storage revenue, the seasonal payroll, and the incorporation and tax planning on your company — with AFFORDABLE flat fees.

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AFFORDABLE Moving Company Tax Accountant

A moving company is a seasonal fleet-and-labour business, so the books turn on your trucks, your fuel, the timing of your revenue and your summer crews. Your moving fleet is your biggest asset and your biggest capital cost allowance lever, fuel is a major operating cost with input tax credits on every litre, and your revenue runs from local and long-distance moves through packing and box sales to storage earned month by month. Your moving services are fully taxable — 13% HST on local Ontario moves, the destination province’s rate on interprovincial jobs, and zero-rating only on genuine cross-border exports — and your booking deposits are earned on move day, not the day they are paid. That is why you need a CPA who knows the trade. At Gondaliya CPA, we specialize in fleet, deposit and storage-revenue accounting and corporate tax planning for movers, providing AFFORDABLE flat-fee support that keeps you CRA-compliant and stops you paying more tax than you owe.

As a moving-and-storage accountant, we work with residential and local movers, long-distance and interprovincial van lines, and moving-and-storage operators running a warehouse across Ontario, with year-round support rather than a once-a-year scramble. We tell you plainly what you can deduct, what you cannot, and where the real margin sits on each move, deposit and truck.

Let us handle the numbers so you can focus on the work that actually pays you.

Gondaliya CPA team - accounting and tax services for moving companies

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Accounting That Understands How a Moving Company Actually Works

Running a moving company comes with financial pressures a desk-bound business never faces. Your moving fleet is a rolling capital asset that has to be classed and depreciated, fuel is a major cost with credits on every litre, your booking deposits and storage revenue are earned over time, and your summer labour peak has to be classified and covered by WSIB. At Gondaliya CPA, we understand the financial reality of a mover and provide practical, fleet-focused solutions across the GTA and all of Ontario.

💰

Fleet CCA & Fuel

Your cube vans and light trucks sit in Class 10 and heavy freight trucks may qualify for Class 16, and fuel carries input tax credits on every litre.

💵

HST & Place of Supply

Local moves are taxable at 13%, interprovincial moves follow the destination province’s rate, and genuine cross-border moves can be zero-rated exports.

📈

Deposits & Storage Timing

Booking deposits are earned on move day and storage revenue month by month, so both belong in the right period, not on receipt.

🛡

Seasonal Payroll & Cash

Your summer crews must be T4 employees with WSIB rather than casual contractors, and CRA watches cash moves and tips closely.

Stay Compliant and Minimize Your Moving Company Tax

For a moving company, staying onside with CRA and WSIB and paying the least legal tax are the same job. We keep every filing on schedule while claiming every fleet, fuel and equipment dollar the T2 allows, so nothing is missed and nothing invites a reassessment.

📋

CVOR, Commercial Plates & WSIB Compliance

A moving fleet needs a Commercial Vehicle Operator’s Registration (CVOR) and commercial plates before it hauls, and WSIB registration and premiums on your mover wages are mandatory from the first hire — a heavier obligation during the summer peak when crews double. Interprovincial and long-distance running brings IFTA fuel-tax reporting. Getting CVOR, commercial plates, WSIB and fuel-tax records right protects the company from reassessment and from cargo and rate disputes.

CRA Obligations for Moving Companies

Staying compliant with CRA means more than one return a year. We manage HST at 13% on local moves, the destination-province rate on interprovincial jobs and zero-rating on cross-border exports, input tax credits on fuel and supplies, booking deposits deferred to move day and storage revenue recognized monthly, payroll source deductions on the PD7A remittance, and T4 slips for seasonal movers. By monitoring the areas CRA reviews most often on cash-intensive fleet files, we reduce your audit exposure and keep your company financially sound.

📈

Year-End Deliverables for Moving Companies

At year-end, a moving corporation needs a proper trial balance and financial statements that carry the moving fleet at net book value, deferred booking deposits, monthly storage revenue, warehouse leasehold improvements, and dollies and equipment, plus a T2 with GIFI on Schedule 125 and Schedule 100 that ties to your HST returns. Where a lender is involved, you also need CPA-compiled financial statements for truck financing. Our team prepares every deliverable on time, so your file is audit-ready and financing-ready.

Accounting & Tax Experts for Moving Companies

Gondaliya CPA moving company accounting expertsGondaliya CPA moving company tax experts
  • AFFORDABLE + Fully Registered CPA Firm
  • Business and Corporate Tax Expert
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  • Accounting, bookkeeping, and tax filing
  • Certified CPA
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Why Choose Our Accounting Services for Moving Companies?

1
🎯

Tax Planning — Fleet & Fuel Expertise

We know the fleet: cube vans and light trucks in Class 10 at 30%, heavy freight trucks that may qualify for Class 16 at 40%, dollies, straps, ramps and pads in Class 8 at 20%, a warehouse leasehold in Class 13. We capture fuel and supply credits and protect the $500,000 Small Business Deduction.

2
💳

Consulting — Deposit, Storage & Fuel Bookkeeping

Our bookkeeping is built for movers. We recognize booking deposits on move day and storage revenue month by month, track fuel and IFTA by truck, separate taxable box sales from labour, and tie your HST returns to the revenue you report on your T2.

3
🛡

CRA Representation — Cash-Move & Fuel Audit

When CRA reviews your cash moves and tips, your fuel input tax credits, or your deposit and storage timing, we prepare the response, reconcile WSIB, file the Notice of Objection within 90 days, and pursue relief on Form RC4288 where penalties came from a prior error.

4
🏢

Bookkeeping — Incorporation Readiness

We model the exact profit level where incorporating pays for itself, then handle the section 85 rollover on Form T2057 so your trucks, equipment and goodwill move into the corporation without triggering tax.

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Moving Company Tax and Accounting Services in Ontario

📄

Corporate Tax Filing (T2) for Moving Companies

Professional T2 preparation with Schedule 8 CCA on your moving fleet, booking-deposit and storage-revenue timing, and CRA compliance on every line.

💳

Bookkeeping & Accounting for Moving Companies

Fleet, fuel, deposit and storage-revenue bookkeeping with financial statements, clean records, and monthly reporting built for a mover.

💵

Payroll Services for Moving Companies

Seasonal mover payroll with WSIB in the transportation rate group, PD7A remittances, T4s for employees and correct classification of casual crews.

🧾

GST/HST Filing for Moving Companies

AFFORDABLE HST filing at 13% locally, destination-province rates on interprovincial moves and zero-rating on cross-border exports, with full input tax credits, matched to your T2.

📈

Tax Planning for Moving Companies

Smart tax planning to protect the Small Business Deduction, get the fleet CCA class right, time truck purchases, and plan salary, dividends and sale.

Corporate Catch-Up Filing for Moving Companies

File overdue T2 and HST years, rebuild missing fuel, fleet, deposit and storage records, and get back into CRA compliance with accurate catch-up support.

🛡

CRA Audit Resolution for Moving Companies

Expert support for cash-move, fuel-credit, deposit-timing and HST audits, with indirect-verification-of-income reviews handled with confidence.

📊

CPA Financial Statements (Notice to Reader) for Moving Companies

CPA-compiled financial statements that truck and equipment lenders and banks accept for your moving corporation.

🏢

Incorporation Services for Moving Companies

Full incorporation including NUANS, articles, share structure, and the section 85 rollover from your unincorporated moving business.

📒

Catch-Up Bookkeeping Services for Moving Companies

Rebuild months or years of missing mover books from bank deposits, fuel invoices and storage records, so your fleet, deposits and HST are clean and ready to file.

🌐

US Corporation & LLC Tax Filing for Moving Companies

Cross-border filing for your US moves, including Forms 1120, 1120-F and 5472, so your moving company stays compliant on both sides of the border.

📜

Voluntary Disclosure Program for Moving Companies

Come clean on unreported move, tip and storage income through a Form RC199 disclosure that cancels penalties before CRA contacts your moving company.

Accounting & Tax Services Tailored for Moving Companies

Real, practitioner-level CPA expertise for residential and local movers, long-distance and interprovincial van lines, and moving-and-storage operators across Ontario — built for how a seasonal fleet-and-labour business actually runs.

  • We prepare your T2 with GIFI on Schedule 100 and Schedule 125, posting local move, long-distance, packing, storage and box-sale revenue to its correct line, so CRA’s automated matching does not flag your company for a costly desk audit that bills tax you never owed.
  • We claim capital cost allowance on Schedule 8 with your cube vans and light moving trucks in CCA Class 10 at 30%, because most operators under-claim the fleet and hand CRA thousands in extra tax every single year.
  • We test your heavy trucks that haul household goods as freight against Class 16 at 40%; on one fleet we reclassified two trucks out of Class 10, accelerating $16,000 of capital cost allowance across the first years.
  • We capitalize liftgates, ramps and van-body build-outs onto the truck rather than expensing them, adding the cost to the Class 10 or Class 16 pool so the write-off follows the declining-balance rate instead of overstating a single year.
  • We time truck and equipment purchases before your fiscal year-end so the Accelerated Investment Incentive gives the largest first-year deduction, and we file the T2 within six months of year-end so CRA arrears interest never starts running.
  • We sync SmartMoving, MoveitPro or Elromco to QuickBooks Online or Xero so every job posts local move, long-distance, packing and storage revenue to the right account, giving the true margin per move and the six years of records section 230 requires.
  • We book your booking deposits as deferred revenue recognized on move day, not on receipt, so a $2,000 deposit taken in March for a July move is not taxed a year early; on one mover we deferred $23,000 of deposits into the correct period.
  • We recognize storage revenue monthly over the rental period and track box, tape and blanket sales as taxable goods separate from labour, so your warehouse income and supply sales each land in the right account and the right HST period.
  • We capture every fuel and maintenance invoice through Dext and reconcile monthly, so the 13% HST credit on diesel, parts and tires is never lost to a missing receipt; on one operator we captured $9,800 of fuel input tax credits a year.
  • We track fuel and distance by truck for IFTA where your units run long-distance into Quebec or other provinces, filing the quarterly International Fuel Tax Agreement return so interprovincial work never becomes a fuel-tax assessment with interest.
  • We set up mover payroll in Wagepoint, withholding income tax, CPP and EI and remitting on the PD7A by the 15th of the following month, so a busy summer season never eats CRA’s 10% late-remittance penalty on source deductions.
  • We register and reconcile your WSIB coverage in the transportation rate group, which is mandatory from the first hire, and file premiums on assessable mover wages so an unregistered company does not face retroactive premiums going back two years plus penalties.
  • We test whether each summer mover is an employee on a T4 or a genuine casual contractor using CRA’s control and integration factors set out in RC4110, because misclassifying seasonal crews to dodge CPP, EI and WSIB invites a fast payroll reassessment.
  • We build the summer peak into your payroll so a crew that doubles from May to September is remitted correctly; on one mover we corrected $7,300 of unremitted source deductions on seasonal wages before CRA found the gap.
  • We manage Ontario Employer Health Tax once annual payroll passes the $1,000,000 exemption, file the T4 and T4 Summary by the last day of February, and reconcile them to the PD7A so year-end slips never trip a CRA earnings review.
  • Local and provincial moves, packing and storage are all fully taxable at 13% HST in Ontario, so we set the right code on every invoice and confirm you charge it, because there is no exempt line and CRA will assess tax you should have collected.
  • Interprovincial moves follow place-of-supply rules, so a move delivered in Alberta is taxed at that province’s 5% GST rather than Ontario’s 13%; we set the destination-province rate on each long-distance invoice so you neither over-charge customers nor under-remit to CRA.
  • Genuine cross-border moves out of Canada can be zero-rated exports at 0%, letting you still claim input tax credits on the fuel and labour behind them; we document each international move so the zero-rating holds up and domestic moves stay correctly taxed.
  • You must register once taxable revenue passes the $30,000 small-supplier threshold across four consecutive quarters, and we claim input tax credits on diesel, trucks and packing supplies on line 108; on one mover we recovered $9,400 of ITCs on a new cube van.
  • We reconcile the HST you remit to the revenue on your T2 every filing period, because CRA’s matching program compares the two, and a mover whose figures disagree is among the fastest files pulled for a costly audit and back tax.
  • We set the salary-versus-dividend mix for the owners, paying enough T4 salary to build RRSP room while the balance flows as dividends, so combined tax stays near the 12.2% Ontario small-business rate rather than your 53.53% personal rate.
  • We keep your active income under the $500,000 Small Business Deduction limit using section 125, and we watch CRA’s associated-corporation and passive-income rules that grind the limit toward the higher general corporate rate.
  • We time your truck and liftgate purchases before your fiscal year-end so the Class 10 and Class 16 declining-balance rates give the largest first-year deduction; on one mover that timing pulled forward $14,600 of capital cost allowance.
  • We plan at least two years ahead so your shares qualify for the $1.25M Lifetime Capital Gains Exemption, purifying the company of idle cash and non-active assets so selling your moving-and-storage business defers tax CRA would otherwise collect.
  • We book a bad-debt deduction under paragraph 20(1)(p) of the Income Tax Act when a corporate-account or damage-claim receivable goes uncollectible, so a move that never pays reduces your tax instead of sitting on the books as phantom income.
  • We reconstruct local, long-distance, packing and storage revenue from bank deposits, deposit records and merchant statements where no bookkeeping exists across your unfiled years, so CRA cannot arbitrarily assess your company on its own estimate and overcharge you.
  • Late filing costs 5% of the balance owing plus 1% per month up to twelve months, so we file your oldest unfiled T2 first to stop the penalty compounding and limit the arrears interest CRA charges your corporation.
  • We file the missing HST returns and reconcile the 13% you charged on local moves, packing and storage against what you actually remitted, so tax you collected is accounted for and CRA cannot assess back tax with interest on the gap.
  • We rebuild the undepreciated capital cost pools across the unfiled years so missed CCA on trucks in Class 10, heavy units in Class 16 and dollies in Class 8 is recovered; on one fleet that restored $12,800 of overlooked depreciation.
  • We file a Voluntary Disclosures Program application on Form RC199 before CRA contacts you, because a disclosure accepted under the general program cancels penalties in full and gives 50% interest relief on the older years.
  • When CRA opens an audit, we manage the whole file and answer the fuel, fleet-CCA and HST queries inside the deadlines, so a review of one year does not expand into a reassessment of three prior years and more tax.
  • When CRA runs indirect verification of income on a cash-heavy mover, comparing bank deposits and lifestyle to reported move and tip revenue, we prepare the source-and-application-of-funds reconciliation within the 30-day deadline before CRA assesses the gap.
  • We defend your booking-deposit timing when CRA challenges it, showing that deposits are earned on move day rather than on receipt, so your company is not taxed early on money taken for jobs not yet performed.
  • We answer fuel input tax credit and fleet-depreciation reviews with logbooks, IFTA records and supplier invoices, because a credit or a Class 10 claim disallowed for missing records cannot be restored later at the objection stage.
  • We file the Notice of Objection within 90 days of a reassessment and pursue taxpayer relief on Form RC4288 where a prior accountant’s error caused the penalties; on one file we had $6,500 of penalties and interest cancelled.
  • We prepare the CSRS 4200 compilation engagement financial statements, the Notice to Reader a truck lender and a bank require across two fiscal years; on one mover our compiled statements unlocked $150,000 of financing for two new cube vans.
  • Your compiled statement of financial position presents the moving fleet at net book value, deferred booking deposits and storage revenue, and warehouse leasehold improvements, giving a lender the working-capital picture a bare T2 cannot, so financing is approved faster.
  • We build the statement of operations with local, long-distance, packing and storage revenue and fuel and labour cost classified consistently across two fiscal years and tied to the T2 filed with CRA, so a lender approves the operating line rather than declining on noise.
  • The CSRS 4200 communication discloses that no audit or review was performed, and without it a bank and the Business Development Bank of Canada reject the file and the operating credit you need to carry fuel and seasonal payroll between jobs.
  • We deliver the compiled statements within 30 days of receiving your records and the year’s T2 figures, because a mover’s truck-financing or lease approval collapses when the lender’s conditional offer expires before the file is produced.
  • We incorporate your company under the Ontario Business Corporations Act, giving you limited liability and the roughly 12.2% Ontario small-business rate against the damage, cargo and valuation-claim exposure an unincorporated moving operation never sheltered you from.
  • We complete the section 85 rollover on Form T2057, transferring your trucks, dollies and goodwill into the corporation at elected amounts, deferring the capital gain and recapture a straight sale would trigger; on one owner that deferred $22,000 of tax.
  • We register your CVOR and commercial plates and your WSIB coverage before the first truck rolls, because both are mandatory for a moving fleet and an unregistered operator faces retroactive premiums and enforcement penalties going back years.
  • Where you buy into a van-line franchise, we set the franchise fee up as a Class 14.1 intangible at 5% rather than a full expense, and open the corporation’s CRA Business Number, HST and payroll accounts within the first 30 days.
  • We structure the share classes and set the first fiscal year-end up to 53 weeks after incorporation, so dividends can later be split among family shareholders and the first T2 and CRA balance-due date are deferred to save the company cash.
  • We rebuild your bookkeeping from scratch, matching every bank deposit, e-transfer and card settlement to a specific move, so cash jobs and tips are captured and CRA’s indirect-income test finds nothing your records cannot explain.
  • We sort your booking deposits into deferred revenue earned on move day and split monthly storage income from labour, so back years show the right revenue in the right period instead of a lump that overstates one year’s tax.
  • We recover every fuel, tire and maintenance receipt through Dext and rebuild the 13% input tax credit ledger, so a mover who lost two years of diesel invoices reclaims thousands of HST that would otherwise stay unclaimed forever.
  • We rebuild the undepreciated capital cost pools your missing books never tracked, sorting cube vans into Class 10, heavy freight trucks into Class 16 and dollies into Class 8, so no year of fleet depreciation is lost when we finally file.
  • We reconstruct your summer-peak payroll and casual-crew wages from pay records and deposits, then hand you clean QuickBooks or Xero books tied out to six years of statements, ready for the overdue T2 and HST returns.
  • When your moving company owns a US corporation to handle cross-border household moves, we prepare its Form 1120 by the fifteenth day of the fourth month, so a mover expanding into US routes never faces IRS late-filing penalties.
  • When your Canadian moving corporation earns US-source income delivering moves into the States, we file Form 1120-F for the effectively connected income and apply the Canada-US treaty, so the same move is not taxed in full by both countries.
  • We file Form 5472 to report every reportable transaction between your Canadian parent and its US moving subsidiary, such as intercompany truck rentals or management fees, because the IRS penalty for a missed 5472 starts at US$25,000 per form.
  • Where you run US moves through an LLC, we handle the hybrid-entity mismatch between IRS pass-through treatment and CRA’s view of it as a corporation, so foreign tax credits line up and the LLC’s income is not double-taxed.
  • We track the state nexus your trucks create when they pick up or deliver across a state line and register for state income and sales tax where required, so a cross-border mover is not blindsided by a state assessment years later.
  • We file your Voluntary Disclosures Program application on Form RC199 to report the cash moves and tips left off past returns, so coming forward first replaces gross-negligence penalties and possible prosecution with a clean, corrected filing history.
  • A disclosure only qualifies while it stays voluntary, so we file before CRA opens an audit or sends an HST query to your moving company, because once enforcement begins the RC199 relief is gone and the full penalties apply.
  • We disclose the 13% HST you charged on local moves, packing and storage but never remitted, reconciling the collected tax across the unfiled periods, so the disclosure covers both the income-tax and the sales-tax side of your exposure.
  • We calculate the unreported income by rebuilding deposits, deferred booking deposits and storage revenue that never hit a return, so on one mover we disclosed $84,000 of missed move income under the general program with every penalty cancelled.
  • Once CRA accepts the disclosure, we arrange to pay the back tax and reduced interest over time and confirm the relief in writing, so your moving company clears years of exposure without a penalty assessment draining its cash.

Moving Company Tax & Fleet Check

Six quick questions on your HST and place of supply, your moving fleet CCA, fuel and IFTA, booking deposits and storage, seasonal mover status and whether it is time to incorporate. No fee shown.

1. Are your moving trucks split between the right CCA classes (Class 10 vs Class 16)?

2. Are you charging HST correctly, including destination-province rates on interprovincial moves?

3. Are your booking deposits deferred and recognized on move day?

4. Is your monthly storage revenue tracked separately from moving labour?

5. Are your seasonal movers correctly classified as T4 employees or contractors?

6. Is your moving company incorporated yet?

Free CPA Consultation for Moving Companies

Case Studies: Moving Company Accounting & Tax

Toronto Residential Moving Company — Fleet CCA & Fuel Credits

The problem: A Toronto residential moving company was depreciating its entire fleet as one Class 10 pool, with two heavy trucks that haul household goods as freight buried at 30% instead of the Class 16 rate they qualified for, so the fleet was badly under-claimed year after year. Fuel input tax credits were missed on long-distance jobs because diesel receipts were never captured, and booking deposits were recorded as revenue the day they were received rather than on move day.

What we did: We reclassified the two qualifying heavy trucks to Class 16 at 40%, rebuilt the capital cost allowance pools, set up Dext to capture every fuel invoice so the 13% credits flowed through, and moved booking deposits into a deferred-revenue account recognized on move day.

The result:

  • Accelerated $16,000 of CCA by reclassifying to Class 16
  • Captured $9,800 of fuel input tax credits a year
  • Deferred $23,000 of booking deposits to the correct period

Mississauga Moving & Storage — Incorporation & Revenue Split

The problem: A Mississauga moving-and-storage company was running as a sole proprietor, so strong moving and monthly storage margins landed on the owner’s personal return at Ontario’s top 53.53% rate with no way to defer the surplus. Monthly storage revenue and taxable box and packing-supply sales were tangled into a single revenue line with the moving labour, so neither the storage income nor the goods sales could be seen or planned around.

What we did: We incorporated through a section 85 rollover, applied the $500,000 Small Business Deduction so active income is taxed near 12.2%, and separated monthly storage revenue and taxable box sales from moving labour into their own accounts with the right HST treatment on each.

The result:

  • Cut the combined tax bill materially at the 12.2% rate
  • Storage, box sales and labour now tracked separately
  • Section 85 rollover deferred tax on the asset transfer

Ottawa Long-Distance Mover — Driver Status, IFTA & Cash

The problem: An Ottawa long-distance mover had its seasonal summer crews paid as “contractors” when CRA’s control and integration factors made them employees, exposing the company to a payroll reassessment for unremitted CPP, EI and WSIB going back years. Fuel and interprovincial distance were untracked, so no IFTA return was filed on runs into Quebec, and unreported cash moves and tips left the company exposed to an indirect-verification-of-income reassessment.

What we did: We corrected the worker classifications using RC4110, registered WSIB coverage in the transportation rate group, set up IFTA fuel and distance tracking by truck, and built clean seasonal payroll and cash-and-tip capture in QuickBooks Online so every mover, litre and job was recorded and reconciled to the bank.

The result:

  • Worker status fixed and WSIB coverage brought current
  • IFTA fuel tax tracked and filed each quarter
  • Seasonal payroll and cash moves audit-ready

Our Simple Process

How We Work With Moving Companies

Know Exact Fees within 2 Minutes NOW

Our clear, efficient process ensures every step is transparent, building trust and long-term client relationships.

Here’s a simplified process approach:
Step 1

Kickoff (Document Request)

Collect prior T2 returns, HST filings, moving fleet and equipment list, fuel and IFTA records, booking-deposit and storage logs, seasonal payroll and WSIB records, and bank statements.

Step 2

First 30 Days (Cleanup & Setup)

Set up QuickBooks Online or Xero, integrate SmartMoving, MoveitPro or Elromco, build fleet CCA, deposit and storage-revenue schedules, classify Class 10 and Class 16, and configure payroll and WSIB tracking.

Step 3

Monthly Close

Monthly reconciliations, fuel and receipt capture, booking-deposit and storage-revenue timing, HST on local and interprovincial moves, and receivables aging.

Step 4

Quarterly Planning Review

Salary and dividend mix, fleet CCA and truck-purchase timing, IFTA and fuel-credit review, and the incorporation break-even check.

Step 5

Year-End Close & T2 Filing

Trial balance, financial statements with fleet, deferred deposits and storage revenue, T2 with GIFI, and CRA preparation.

Get Your Moving Company Taxes Done Right Today

Transparent Pricing for Moving Companies

Affordable Pricing for Moving Companies

Know Exact Fees within 2 Minutes NOW

We believe in clear, upfront pricing so you know exactly what to expect. All fees include HST.

  • Tax Preparation (Moving Company, T2) — From $400
  • Tax Return Filing (T2 corporate return) — From $400
  • Tax Compliance Audit — FREE CRA audit support for our clients
  • Tax Strategy — FREE for our clients
  • Accounting Base Plan — From $100 per month
  • Bookkeeping Management — Free for our Accounting clients
  • Financial Reporting — Free for our Accounting clients
  • Business Formation — Flat $35
  • Incorporation Process — Flat $35
  • Entity Setup Assistance — Flat $35
  • Full-Service Payroll — From $125 per month

Payment is by Interac e-Transfer to info@gondaliyacpa.ca only. Security question: Not Applicable, as auto-deposit is enabled.

Meet Your Lead Moving Company Accountant

Meet your lead moving company accountant. As your fleet, deposit and corporate tax adviser, you deal with the same two people every year.

Sharad Gondaliya CPA

Sharad Gondaliya, CPA

Principal

Bio

647-212-9559
sharad@gondaliyacpa.ca

Vandana Goel CPA

Vandana Goel, CPA

Accounting Specialist

Bio

647-250-0242
vandana@gondaliyacpa.ca

What Our Clients Say

1300+ five-star reviews from moving, storage and fleet business owners across Ontario and Canada.

Serving Moving Companies Across Ontario

Our CPA team provides specialized accounting and tax solutions for moving and storage operators throughout Ontario. We understand how a seasonal fleet-and-labour business actually runs, what CRA looks at on a cash-intensive file, and how to get the fleet CCA, HST place-of-supply, and deposit and storage-revenue timing right.

Toronto (ON)

55 Queen St E Ste 1205, Toronto, ON M5C 1R6, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Mississauga (ON)

5373 Bullrush Dr, Mississauga, ON, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Brampton (ON)

4 Starhill Crescent, Brampton, ON L6R 2P9, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Scarborough (ON)

24 Clementine Square, Scarborough, ON M1G 2V7, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Vaughan (ON)

19 Cabinet Crescent, Woodbridge, ON L4L 6H9, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Oshawa (ON)

210 Durham St, Oshawa, ON L1J 5R3, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Ottawa (ON)

2090 Neepawa Ave a314, Ottawa, ON K2A 3L6, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Etobicoke (ON)

60 Stevenson Rd #1601, Etobicoke, ON M9V 2B4, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Hamilton (ON)

70 Starling Dr, Hamilton, ON L9A 0C5, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Guelph (ON)

1155 Gordon St, Guelph, ON N1L 1S8, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Windsor (ON)

4387 Guppy Ct, Windsor, ON N9G 2N8, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

North York (ON)

150 Graydon Hall Dr #912, North York, ON M3A 3B2, Canada

+1 (647) 212-9559

9:00 AM – 8:30 PM (Mon – Sun)

Moving Company Accounting & Tax FAQs

Should I incorporate my moving company?
Incorporating gives you limited liability, which matters when a damage, cargo or valuation claim on a move can follow you personally, plus a 12.2% Ontario combined rate on the first $500,000 of active business income and the ability to split income between salary and dividends. As a sole proprietor your profit is taxed at your full personal rate, reaching 53.53% in Ontario, whether you draw it or leave it in the business. The decision usually turns on whether you consistently earn more than you need to withdraw, because that surplus is what a corporation lets you defer. Incorporation also brings annual T2 filing, minute book maintenance, and higher compliance cost, so it is not free. It further opens access to the $1.25M Lifetime Capital Gains Exemption on a future sale, which an unincorporated operation cannot offer. We model the break-even for your actual numbers rather than applying a rule of thumb. When the answer is yes, we handle the incorporation and the section 85 rollover of your trucks, equipment and goodwill on Form T2057. When it is not yet, we say so and revisit it next year.
Do moving companies charge HST?
Yes. Local moves, packing services, box and supply sales, and monthly storage are all fully taxable in Ontario — there is no exempt line for moving work, so you charge HST on the invoice. Local Ontario moves are taxed at 13%, while interprovincial moves follow place-of-supply rules and use the destination province’s rate. The upside is that you claim input tax credits on the 13% you pay for fuel, trucks, dollies and packing materials, so only the tax on your value added actually reaches CRA. You must register once taxable revenue passes the $30,000 small-supplier threshold, and we reconcile the HST you collect to the revenue on your T2 every period.
How is HST charged on interprovincial moves?
Interprovincial moves follow the CRA place-of-supply rules for freight transportation, so the tax generally follows the destination. A move you perform from Toronto to Calgary is taxed at Alberta’s 5% GST rather than Ontario’s 13% HST, while a move delivered within Ontario stays at 13%. Getting the rate right on each long-distance invoice matters both ways: charge Ontario’s 13% on a move delivered in a 5% province and you have over-charged your customer, but under-charge on a move delivered in a higher-rate province and CRA assesses the shortfall against you. We set the destination-province rate on every interprovincial job so your invoices and remittances are correct.
Are cross-border moves zero-rated?
Genuine international moves — household goods you transport out of Canada as an export — can be zero-rated at 0% under the GST/HST export rules, which means you charge no tax but still claim input tax credits on the fuel, labour and supplies behind the move. The zero-rating applies only to true cross-border exports, not to domestic moves, so we document the origin, destination and carriage for each international job so the treatment holds up on a CRA review while your local and interprovincial moves stay correctly taxed.
What CCA class is a moving truck?
It depends on the truck. Cube vans and light moving trucks generally sit in Class 10 at 30%, while heavy trucks that haul household goods as freight can qualify for Class 16 at 40%, which writes off faster. Liftgates, ramps and van-body build-outs are capitalized onto the truck rather than expensed. Dollies, straps, ramps and moving pads are Class 8 at 20%, a warehouse leasehold improvement is Class 13, and dispatch software and computers are Class 50 at 55%. Getting each unit into the right class on Schedule 8 is where a lot of movers leave money on the table, so we review the whole fleet.
How do I account for storage revenue?
Storage is a monthly service, so it is earned month by month over the rental period rather than in a lump when the goods arrive. We recognize it monthly and keep it in its own account, separate from moving labour and from taxable box and supply sales, so your warehouse income can actually be seen and planned around. If your goods are held in a leased warehouse, the leasehold improvements are a Class 13 asset, and the HST on monthly storage lands with the revenue in each period. We set the timing up so storage revenue and its HST fall in the right month.
How do I handle booking deposits?
A booking deposit is money for a move you have not performed yet, so it is deferred revenue, not income on the day it is paid. We book it to a deferred-revenue liability and recognize it on move day, when the service is actually delivered. A $2,000 deposit taken in March for a July move is earned in July, not March, which keeps you from being taxed a year early on jobs not yet done and keeps your revenue in step with the HST you report. We set deposits up so both the revenue and the tax land on the move date.
Are my movers employees or contractors, and how do I handle seasonal payroll and WSIB?
It depends on the working relationship, not on what you call it. A summer mover you schedule, direct and equip is usually an employee paid on a T4 with income tax, CPP and EI withheld and WSIB coverage, while a genuine independent contractor who runs their own risk is paid without withholding — CRA sets out the control and integration factors in guide RC4110. Misclassifying seasonal crews to avoid CPP, EI and WSIB is one of the fastest ways to a payroll reassessment. WSIB registration and premiums in the transportation rate group are mandatory from the first hire, and the obligation grows during the summer peak when your crew count doubles. We set the payroll up correctly and reconcile it to the PD7A.
How do fuel input tax credits and IFTA work for my fleet?
Fuel is a major operating cost, and the 13% HST on every litre of diesel is recoverable as an input tax credit on line 108 of your HST return, along with the tax on parts, tires and repairs. If your trucks run long-distance into Quebec or other provinces, you also register for the International Fuel Tax Agreement (IFTA) and file a quarterly return that allocates fuel tax by the distance travelled in each jurisdiction. We track fuel and distance by truck so both the ITCs and the IFTA return are right and interprovincial running does not turn into a fuel-tax assessment.
How much corporate tax does a moving company pay in Ontario?
An incorporated moving company pays roughly 12.2% combined federal-provincial tax on the first $500,000 of active income under the Small Business Deduction in Ontario, with income above that taxed at the general corporate rate. On top of corporate tax you charge HST on moves and storage, remit payroll source deductions on the PD7A, and pay WSIB premiums. If you are unincorporated, the same profit lands on your personal return at rates up to 53.53% instead, which is why the incorporation break-even matters once your profit exceeds what you draw.
What can my moving company write off?
Your trucks depreciate through CCA — cube vans and light units in Class 10 at 30%, heavy freight trucks potentially in Class 16 at 40%, dollies, straps, ramps and pads in Class 8 at 20%, a warehouse leasehold in Class 13, dispatch software in Class 50 at 55%. You also deduct fuel, oil, tires, truck maintenance and repairs, mover wages and WSIB premiums, packing materials and boxes, cargo and valuation insurance, licensing and CVOR fees, warehouse lease, dispatch and moving software, and the business portion of any owner vehicle. We put each asset in the right class on Schedule 8 so you are not under-claiming depreciation.
How does CRA treat cash moves and tips?
Moving is a cash-and-tip trade, so unreported cash moves and crew tips are a real reassessment risk. On a cash-heavy mover CRA can run an indirect verification of income, comparing your bank deposits and lifestyle against the move, storage and tip revenue you reported and assessing the gap plus penalties and interest. The fix is clean books: every move, deposit, tip and storage month captured in your dispatch and accounting system and reconciled to the bank, so your reported revenue holds up and there is nothing to assess.
What accounting software works best for a moving company?
We pair a moving and dispatch system such as SmartMoving, MoveitPro or Elromco with QuickBooks Online or Xero for the accounting, and Dext for fuel and receipt capture. The moving system runs your bookings, deposits, crews and storage, and we map it to the general ledger so local and long-distance move revenue, deposits, storage and box sales post to the right accounts. We set it up and maintain it so your HST, fleet CCA and year-end all tie out without a rebuild.

Related Industries We Serve

Accountant for Towing Companies

  • Tow-truck fleet CCA in Class 10 and Class 16
  • HST on tows and storage with ITCs
  • Driver payroll and corporate tax filing

Accounting for Trucking Businesses

  • Fleet CCA, fuel ITCs and IFTA
  • Per-kilometre and driver payroll
  • Corporate tax filing and bookkeeping

Accounting for Small Businesses

  • Corporate tax planning for small businesses
  • Business tax filing and financial statements
  • Payroll and bookkeeping services

Accountant for Incorporated Businesses

  • T2 corporate returns and GIFI
  • Salary, dividend and SBD planning
  • Compilation statements and incorporation

Moving Company Accounting & Tax Done Right.

T2 filing, HST on local, interprovincial and cross-border moves, moving fleet CCA in Class 10 and Class 16, fuel input tax credits and IFTA, booking-deposit and storage-revenue timing, box and packing-supply sales, seasonal mover payroll with WSIB and the incorporation decision under one roof. AFFORDABLE flat fees, no hourly billing. Licensed CPA Ontario. 1300+ five-star reviews. 30-Day Money-Back Guarantee.



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