Tax Accountant for Grant Writing Consultants in Ontario and Across Canada
The proposal is written, revised, filed, and sitting with the funder. Your success fee is in the engagement letter. None of it is income yet, because paragraph 12(1)(b) of the Income Tax Act brings in amounts receivable, and an amount is receivable only where you hold an enforceable right to be paid — which a fee conditional on approval does not give you until the decision arrives. Then it arrives, and the whole fee belongs to that fiscal year whether or not you have raised an invoice. We fix that cut-off on the dated award or decline letter, and charge 13% under the Excise Tax Act on your fee even where the client is a registered charity, because the exemptions attaching to what a charity supplies say nothing about what you supply to it. Then the T2 is filed, with laptops at 55% in Class 50, desks and shelving at 20% in Class 8, and proposal software at 100% in Class 12. Flat AFFORDABLE fees, never hourly.
AFFORDABLE Grant Writing Consultant Tax Accountant
Every other question on this file sits downstream of one: when does a fee that depends on somebody else’s decision become income? Section 9 of the Income Tax Act computes profit from a business on an accrual footing, and accrual gets explained to consultants as billing what you have finished. On a success-contingent engagement that explanation is simply wrong. Paragraph 12(1)(b) of the same Act brings into income amounts receivable in respect of services rendered in the course of the business, whether or not they have been received in the year, and the operative word is receivable. It asks whether a legal entitlement exists. It does not ask whether the writing is done. A consultant who has researched, drafted and submitted a complete sixty-page application has rendered the service in full and still holds no right to a fee the engagement letter made payable only on approval. Nothing is receivable, so nothing is income. When the funder says yes, the right crystallises and the entire amount lands in that year, invoice or no invoice.
As an accountant for grant writing consultants, we work with independent proposal writers, funding consultants retained by charities and non-profit organisations, practices writing capital and operating applications for municipalities and institutions, and consultants who bid on behalf of private companies. The statements you finish with draw a visible line between the fees you had genuinely earned by the year-end and the applications that were still sitting with somebody else.
Hand us the engagement letters, the decision letters and the ledger, and keep your own hours for the writing.
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Accounting That Understands How a Grant Writing Consultant Actually Works
No other professional service finishes its work and then waits months to learn whether it will be paid for it at all. The application is complete, the portal has closed, and whether your fee exists is now in a funder’s hands. That is not a cash-flow quirk to be managed around. It decides which tax year your income lands in, and on this file it is the first thing we settle.
Stay Compliant and Minimize Your Grant Writing Tax
Filing on time and paying the least tax the law allows are one exercise here, and both start at the recognition date. Get it wrong and you have either paid a year early on a fee nobody ever owed you, or left a year of real income out of a return CRA can still reach.
Accounting & Tax Experts for Grant Writing Consultants
- AFFORDABLE + Registered CPA Firm
- Business and Corporate Tax Expert
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- Accounting, bookkeeping, and tax filing
- CPA (Chartered Professional Accountant)
- 1300+ 5-star Google reviews
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- 60-Day Fees Matching Policy
Why Choose Our Accounting Services for Grant Writing Consultants?
Tax Planning — Fee Timing & Structure
We settle which year each conditional fee belongs to, plan ahead where several decisions are expected to cluster, and keep active business income inside the small business limit rather than discovering it afterwards.
Consulting — Charity and Non-Profit Clients
We review your client mix, confirm which invoices carry 13% irrespective of the recipient’s own status, and correct the exempt-by-association assumption before it becomes years of uncollected tax.
CRA Representation — Timing & Entitlement
When CRA asks why a fee sat in one year and not the year before, we produce the engagement letter, the submission record and the funder’s dated decision, and seek relief on Form RC4288 where an error caused penalties.
Bookkeeping — Pipeline and the Exit
We plan the cash that has to last through a six-month adjudication, hand a lender something it can actually underwrite, and lay the groundwork for selling the practice long before you want to.
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Grant Writing Clients
Grant Writing Tax and Accounting Services in Ontario
Corporate Tax Filing (T2) for Grant Writing Consultants
T2 preparation with every success fee reported in the year the funder’s decision created the right to it, advance amounts kept separate, and capital cost allowance claimed on Schedule 8.
Bookkeeping & Accounting for Grant Writing Consultants
Engagement-level books that keep filed-but-undecided applications out of receivables and bring the fee in on the date the award or decline letter carries.
Payroll Services for Grant Writing Consultants
Payroll for researchers, editors and proposal coordinators: WSIB registered from the first hire, PD7A remittances never late, and T4 slips in before the deadline.
GST/HST Filing for Grant Writing Consultants
AFFORDABLE HST filing. Every client fee at 13%, charities among them, your registration date measured against the $30,000 line, and no input tax credit left behind.
Tax Planning for Grant Writing Consultants
Planning on which year a conditional fee lands in, how advance amounts are handled, owner compensation, and the structure you will eventually sell out of.
Corporate Catch-Up Filing for Grant Writing Consultants
Overdue T2 and HST years brought in, the submission and decision trail behind each fee rebuilt first, and your standing with CRA restored without guesswork.
CRA Audit Resolution for Grant Writing Consultants
Support on recognition dates, charity invoicing and subcontractor status reviews, carried from the opening CRA letter right through to the closing one.
CPA Financial Statements (Notice to Reader) for Grant Writing Consultants
Compiled statements a lender will actually read, with earned fees and the live application pipeline presented so the difference between them is visible.
Incorporation Services for Grant Writing Consultants
Incorporation arranged so the new company’s very first engagement posts into a chart of accounts already able to separate conditional fees from earned ones.
Catch-Up Bookkeeping Services for Grant Writing Consultants
Years of engagement letters, submission confirmations and decision letters reconciled, so each fee finally sits in the year it was earned.
US Corporation & LLC Tax Filing for Grant Writing Consultants
Filing on both sides of the border when a United States foundation engages you, or a shareholder lives there, with withholding and foreign property reporting handled.
Voluntary Disclosure Program for Grant Writing Consultants
Come forward on fees reported in the wrong year, or tax never charged to a charity client, and cancel penalties through a Voluntary Disclosures Program application.
Accounting & Tax Services Tailored for Grant Writing Consultants
Genuine practitioner depth for independent proposal writers, funding consultants working with charities and non-profit organisations, and small practices running a pipeline of applications for foundation, municipal and institutional funders. The whole file turns on one date, and we fix it on evidence.
- The T2 is prepared with GIFI across Schedule 100 and Schedule 125, and every success fee is reported in whichever fiscal year the funder’s decision gave you an enforceable right to it, never the year the drafting happened to end.
- Paragraph 12(1)(b) of the Income Tax Act brings amounts receivable for services rendered into income whether or not they have actually been received, and the question that provision asks is whether a legal entitlement exists, not whether the file is closed.
- Profit from your business is computed on an accrual basis under section 9 of the Income Tax Act, which practitioners read as bill what you have finished; on a conditional engagement the finished work generates no entitlement and so generates no income to report.
- Schedule 8 carries the allowance class by class: Class 50 at 55% for laptops, monitors and tablets, Class 8 at 20% for desks and shelving, Class 12 at 100% for proposal, reference and research software.
- Sell or trade a workstation above its undepreciated capital cost and subsection 13(1) recaptures the surplus into that year’s income, which is what catches a consultant replacing every machine in the office at once.
- We set the ledger up so that an application which has been filed and not yet decided cannot drift into accounts receivable, because an entry sitting there asserts a right to be paid that does not yet exist in law.
- Each engagement carries its own fee structure in the books, whether a flat amount, a staged amount tied to submission, a fee conditional on approval, or some combination of the three billed on one invoice.
- The funder’s dated award or decline letter is filed against the engagement it belongs to, because that one document is what proves your recognition date to a lender, to CRA or to anybody else who later asks about it.
- What has to survive the retention period set by section 230 of the Income Tax Act is, on this file, four documents: the engagement letter stating the fee condition, the submission confirmation, the funder’s written decision, and the invoice raised against it.
- Monthly reconciliation runs in QuickBooks Online or Xero with Dext capturing the paperwork, so database subscriptions, purchased research and submission costs stop being reconstructed from memory in the week before a return is due.
- A researcher, an editor or a proposal coordinator is either on your payroll or in business alone, and which one is settled by how the work was really organised rather than by what an invoice says. We document each.
- We take income tax, CPP and EI off the payroll and get the money to CRA against the PD7A by its due date, because miss that date and the penalty escalates in bands, topping out at 10%.
- WSIB coverage is registered before your first hire, and that applies to an editor working from a kitchen table in another city as much as to anyone who ever attends a client meeting alongside you.
- The T4 slips and the T4 Summary are filed before February closes; a writer genuinely in business on their own account receives a T4A in place of that, and the fee belongs in box 048 and nowhere else on it.
- Ontario employer health tax begins once payroll clears the $1,000,000 exemption, which a practice reaches only well after it has stopped being one person and a laptop, but the line still has to be watched as you hire.
- Grant writing and proposal consulting are taxable supplies, so 13% attaches to your fee in Ontario; we file on that footing under the Excise Tax Act and claim the input tax credits sitting inside the costs that produced it.
- A registered charity or non-profit client does not change that. Whatever exemptions attach to the supplies the organisation itself makes, the consulting supply you make to it is taxable, and the tax on it is yours to collect and remit.
- Registration becomes compulsory once taxable supplies exceed $30,000 over four consecutive calendar quarters, and a consultant who has invoiced charities tax-free for years has usually crossed that line long before anybody thought to look.
- The Excise Tax Act asks when you made a supply, a different question from when income is recognised for tax, so the two dates on one conditional fee can fall apart and we reconcile both rather than assume.
- Input tax credits sitting in funder database subscriptions, purchased research, software licences, professional fees and the business share of your connectivity get claimed on every return rather than on whichever ones somebody remembered.
- A flat fee, a staged fee and a fee conditional on approval are not three prices for one service. They are three recognition dates, and the planning has to follow whichever of them your engagement letter has actually created.
- Where several decisions are expected to land close together, we look at whether the engagements can honestly be sequenced and documented so that a whole year of fee income does not arrive inside one fiscal period by accident.
- A non-refundable retainer taken before any work begins is a different question entirely: amounts received ahead of the service are governed by provisions this page does not deal with, and we keep them on their own line.
- The home office deduction for an unincorporated consultant is restricted by subsection 18(12) of the Income Tax Act, and we calculate it against the actual space and the actual costs instead of claiming a round percentage and hoping.
- Owner compensation and the eventual sale of the practice are planned years ahead, because the $1.25M lifetime capital gains exemption under section 110.6 rewards a share structure settled early and punishes one assembled in a hurry.
- We rebuild the unfiled years from the engagement letters and the funders’ decision letters, because establishing the year in which each fee first became receivable changes the reported income of every single year in the backlog.
- A T2 filed late attracts a penalty computed on the balance owing, with a further charge added for every complete month of delay, and that compounding is why the earliest open year is always cleared first.
- Where tax was never charged on invoices to charity and non-profit clients across several years, that exposure gets quantified before anything is filed, because the figure usually dwarfs the income tax owing over the same period.
- The pools for capital cost allowance are rebuilt one missing year at a time, and whatever sat in a single undifferentiated equipment account is resolved into Class 50, Class 8 and Class 12 before anything is filed.
- Where a previous adviser recognised fees on submission instead of on approval, some years come out overstated and others understated, and the correction has to run through all of them in one consistent pass rather than year by year.
- When CRA asks why a fee was reported in one year rather than the one before it, we produce the engagement letter carrying the condition, the submission record, and the funder’s dated written decision that created the entitlement.
- An assessment raised under subsection 152(7) of the Income Tax Act does not have to rest on what a taxpayer provided, which is simply what the provision says, and it is the position you occupy when nothing on the file explains a recognition date.
- On a review of your charity invoicing we show which supplies carried 13%, which clients were asked for it, and when the practice changed, because a corrected position applied consistently closes the question considerably faster than argument.
- Where CRA challenges whether a subcontracted researcher was self-employed, we put together the written agreement, the pattern of work and what the parties in fact did, so one year under review does not open up the years behind it.
- An objection goes in inside the statutory window, and where penalties and interest followed an honest error rather than indifference we apply for taxpayer relief on Form RC4288 at the same time rather than months afterwards.
- We prepare compilation engagement financial statements for the lender or the leasing company, covering the two fiscal years a credit decision on a consultancy of this size will normally reach back across before it is made.
- Earned fees and the pipeline of filed but undecided applications are presented so a reader can tell them apart, because a practice with six live submissions is not the same business as one with none.
- Amounts receivable are stated only where an enforceable right existed at the balance sheet date, and the basis on which that judgment was reached is disclosed rather than left for the reader to infer from the numbers alone.
- The doubtful-debt reserve and the write-off appear as the two separate items they are, so that nobody reading the statements is told twice that a single approved fee has gone bad on the same client in the same period.
- Statements are turned around inside thirty days of complete records, which is what matters when a funder’s own payment cycle has left you short and an operating facility has to be arranged at some speed.
- Where the practice retains more than its owner draws out, the roughly 12.2% Ontario rate on the first $500,000 of active business income does real work; where it does not, incorporating mainly buys you a second return to file.
- Existing engagements, goodwill and equipment transfer in under section 85 of the Income Tax Act, elected on Form T2057, which is the difference between a deferred transfer and a disposition at fair market value nobody planned or budgeted for.
- Opening capital cost allowance pools are set from that transfer, with Class 50, Class 8 and Class 12 established separately on the first day instead of merged into one equipment account to be unpicked three years later.
- The company’s Business Number is opened alongside its HST and payroll accounts immediately, so whoever holds the engagement letter is also the entity invoicing, collecting and reporting on it.
- The chart of accounts is built from the outset to hold conditional fees apart from earned ones, which costs a great deal less than the reconstruction that follows three years of treating the two as though they were identical.
- We rebuild neglected books from bank records, issued invoices, engagement letters and the funders’ decision correspondence, because nothing can be filed until each fee has a document establishing the year it became receivable.
- Every engagement in the backlog is tested against its own fee condition first, since a conditional fee posted in the year its application went in is the one error that makes an otherwise caught-up ledger worth nothing at all.
- A single catch-all equipment account gets broken back out, across the caught-up years, into its Class 50, Class 8 and Class 12 components, which is how a consulting practice’s fixed asset ledger very nearly always arrives here.
- Invoices issued to charity and non-profit clients are reviewed for the tax that should have been charged on them, so the catch-up produces a correct HST position rather than a tidy and confidently wrong one.
- Unentered subscription, research, software and professional costs across a two-year backlog usually hold enough input tax credits to pay for a meaningful part of the catch-up engagement before any income tax is even considered.
- Where you write applications for American foundations, or a United States non-profit engages your practice directly, we review where the service is performed and how the fee is taxed before the first invoice ever leaves your office.
- Dividends leaving Canada for a non-resident shareholder carry Part XIII tax at 25% where no treaty cuts the rate, and the withholding itself together with its NR4 slip each has a deadline of its own to meet.
- Once the cost of specified foreign property goes above $100,000 it belongs on Form T1135, and what gets penalised is lateness of the form, which happens in a nil-tax year exactly as readily as in any other.
- A single US-citizen or green-card shareholder is enough to pull American filing duties into a Canadian corporation, and from that point the two countries’ returns have to be planned as one job rather than two.
- Foreign tax credits only work where both returns have been reconciled against one another, and that reconciliation is where double taxation on one and the same consulting fee actually gets removed instead of merely complained about.
- Where fees were reported in the year an application was filed instead of the year it was approved, the correction reaches every open year at once, and coming forward beats waiting for the reassessment.
- Form RC199 goes in as the taxpayer agreement, carrying a reconstruction drawn from engagement letters, funders’ written decisions and the bank record, so that each corrected year rests on documents rather than on an estimate.
- The application is only valid where it is made before CRA has reached you, and that single ordering is the whole difference between a correction you are controlling and an enforcement action you are merely responding to.
- Tax never charged on invoices to registered charities, conditional fees never picked up in any year at all, and research costs claimed in the wrong period are all correctable through the same submission at the same time.
- One consultant who had recognised every fee on submission for three running years corrected all of them in a single disclosure, and the penalties that would otherwise have attached to those years were cancelled outright.
Grant Writing Fee & Recognition Check
Six questions on your fee conditions, your recognition date, your charity invoicing, your record of funders’ decisions, your HST registration and whether incorporating is the right move. No fee shown.
1. Does your engagement letter say exactly what makes each success fee payable?
2. Is a conditional fee kept out of income until the funder has decided?
3. Do you keep the dated award or decline letter with the engagement file?
4. Do you charge 13% HST on fees billed to charity and non-profit clients?
5. Are your taxable supplies measured against the $30,000 threshold quarterly?
6. Is your grant writing practice incorporated?
Free CPA Consultation for Grant Writing Consultants
Case Studies: Grant Writing Accounting & Tax
Thunder Bay Grant Writing Consultant — The Year Every Fee Was Booked on Filing
The problem: A Thunder Bay consultant raised no invoice until a funder had decided, but recorded every success fee as revenue on the day the application was submitted. Eleven applications went in during one fiscal year and five were refused outright. The refused fees had already been taxed, two approvals that landed after the year-end had not been picked up at all, and the corporation had paid tax on income it never held a right to receive.
What we did: We read each engagement letter to establish what actually made the fee payable, matched every application to its dated award or decline letter, reversed the amounts that had never been receivable, and moved the approved fees into the years in which the decisions genuinely fell.
The result:
- Fees recognised on entitlement rather than on submission
- Two fiscal years restated to the funders’ decision dates
- Refused applications now carrying no income at all
Sault Ste. Marie Grant Writing Consultant — The Charity Invoices With No Tax On Them
The problem: A Sault Ste. Marie practice worked almost entirely for registered charities and small non-profit organisations and had never charged tax on a single invoice to any of them, on the understanding that the client’s status carried across to the supplier. Taxable supplies had passed the threshold three years earlier. Nothing had been registered, nothing had been collected, and most of those clients could have recovered a good part of it.
What we did: We quantified the uncharged tax across the open periods, registered the practice with the correct effective date, rebuilt the input tax credits that had never been claimed against that exposure, and rewrote the engagement letter and invoice template so every supply now carries 13%.
The result:
- Registration effective date corrected and periods filed
- Unclaimed input tax credits recovered against the exposure
- Charity invoicing now on a documented, consistent basis
Timmins Grant Writing Consultant — The Approved Fee That Never Arrived
The problem: A Timmins consultant’s largest client had a major capital application approved, which made the success fee receivable and taxable in that year on the ordinary rule. The client then restructured and paid nothing. The bookkeeper wrote the whole amount off immediately while collection was still being actively pursued, and then claimed a reserve against the same fee in the following year as well.
What we did: We unpicked the two claims. For the stretch where recovery had turned doubtful but the debt was not yet dead, the paragraph 20(1)(l) reserve was the entry; the paragraph 20(1)(p) deduction waited until the fee was genuinely unrecoverable, and the reserve then came back into that year’s income.
The result:
- Reserve and write-off claimed in the correct years
- Collection correspondence filed against each claim
- No deduction taken twice on one approved fee
A fixed order of work, visible end to end, so there is never a week in which you are unsure what we hold, what we are doing with it or when you will next hear from us.
Kickoff (Document Request)
Collect prior T2 returns, every engagement letter with its fee condition, submission confirmations, award and decline letters, invoices raised, subcontractor agreements, payroll records and bank statements.
First 30 Days (Cleanup & Setup)
Establish the recognition date on every open and recent engagement, take filed-but-undecided applications out of receivables, set the chart of accounts, and rebuild the Class 50, 8 and 12 pools.
Monthly Close
Fees recognised on entitlement, conditional applications tracked outside revenue, 13% charged on every client invoice including charities, HST filed and tied to the ledger, payroll agreed to the PD7A.
Quarterly Planning Review
Decisions expected over the next two quarters, the small business limit, owner compensation, exposure on an approved fee nobody is paying, and whether the practice has outgrown the structure it sits in.
Year-End Close & T2 Filing
Trial balance, statements separating earned fees from the live pipeline, reserve and write-off kept apart, every recognition date supported by a decision letter, and the T2 filed with GIFI.
Get Your Grant Writing Taxes Done Right Today
Affordable Pricing for Grant Writing Consultants
We believe in clear, upfront pricing so you know exactly what to expect. All fees include HST.
- Tax Preparation (Corporation) — From $400
- Tax Return Filing (Corporation) — From $400
- Tax Compliance Audit — FREE CRA audit support for our clients
- Tax Strategy — FREE for our clients
- Accounting Base Plan — From $100 per month
- Bookkeeping Management — Free for our Accounting clients
- Financial Reporting — Free for our Accounting clients
- Business Formation — Flat $35
- Incorporation Process — Flat $35
- Entity Setup Assistance — Flat $35
- Full-Service Payroll — From $125 per month
Payment is by Interac e-Transfer to info@gondaliyacpa.ca only. Security question: Not Applicable, as auto-deposit is enabled.
Meet Your Lead Grant Writing Accountant
The same two people handle your file from the first engagement letter through to the filed return, year after year, so there is never a question about who you should be calling.
What Our Clients Say
Over 1300 five-star reviews, left by owners of consultancies, independent professional practices and small service firms across Ontario and the rest of Canada.
Serving Grant Writing Consultants Across Ontario
Our CPA team works with grant writing and funding consultants throughout Ontario. We know why a finished application is not yet a receivable, what has to be on the file to support the year you reported a success fee in, and what CRA asks for when it decides to look at one.
Toronto (ON)
55 Queen St E Ste 1205, Toronto, ON M5C 1R6, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Mississauga (ON)
2100 Camilla Rd #716, Mississauga, ON L5A 2J8
+1 (647) 212-9559
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Brampton (ON)
4 Starhill Crescent, Brampton, ON L6R 2P9, Canada
+1 (647) 212-9559
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Scarborough (ON)
24 Clementine Square, Scarborough, ON M1G 2V7, Canada
+1 (647) 212-9559
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Vaughan (ON)
19 Cabinet Crescent, Woodbridge, ON L4L 6H9, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Oshawa (ON)
210 Durham St, Oshawa, ON L1J 5R3, Canada
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Ottawa (ON)
2090 Neepawa Ave a314, Ottawa, ON K2A 3L6, Canada
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Etobicoke (ON)
60 Stevenson Rd #1601, Etobicoke, ON M9V 2B4, Canada
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Hamilton (ON)
70 Starling Dr, Hamilton, ON L9A 0C5, Canada
+1 (647) 212-9559
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Guelph (ON)
1155 Gordon St, Guelph, ON N1L 1S8, Canada
+1 (647) 212-9559
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Windsor (ON)
4387 Guppy Ct, Windsor, ON N9G 2N8, Canada
+1 (647) 212-9559
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North York (ON)
150 Graydon Hall Dr #912, North York, ON M3A 3B2, Canada
+1 (647) 212-9559
9:00 AM – 8:30 PM (Mon – Sun)
Grant Writing Accounting & Tax FAQs
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Grant Writing Accounting & Tax Done Right.
Success fees recognised in the year the funder’s decision created an enforceable right to them under paragraph 12(1)(b) of the Income Tax Act, filed-but-undecided applications kept out of receivables, 13% charged under the Excise Tax Act on every client invoice including those billed to a registered charity, the paragraph 20(1)(l) reserve kept apart from the paragraph 20(1)(p) write-off, research and submission costs on losing bids claimed under paragraph 18(1)(a), and the T2 filed with laptops in Class 50 at 55%, furniture in Class 8 at 20% and software in Class 12 at 100%. AFFORDABLE flat fees, no hourly billing. Licensed CPA Ontario. 1300+ five-star reviews. 30-Day Money-Back Guarantee.