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Gondaliya CPA

Payroll Services · Etobicoke · Licensed CPA

Payroll Services Etobicoke

Twenty-six pay runs a year. A dozen or more remittance deadlines, each carrying its own penalty. A February slip season that must balance to the dollar. ROEs on every departure, WSIB and health tax on the provincial side. We take the whole repeating calendar off your desk for one fixed monthly fee with HST already inside.

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Etobicoke Employers
Shops, sites, studios and offices of every size
A Calendar That Runs Itself
Every recurring deadline automated and supervised
On Call When You Are
Support through evenings and weekends to 9 PM

AFFORDABLE Payroll Services in Etobicoke

Count what an employer actually signs up for. Biweekly pay means twenty-six runs a year, none of which may be late or wrong. Behind them sit remittance deadlines, monthly at minimum and as tight as three business days per pay date at the top band, each one carrying its own penalty of 3% to 10% for lateness and 20% for a pattern, with interest compounding daily. February brings a slip season that must balance to the dollar against everything remitted. Departures demand ROEs on a statutory clock. And Ontario runs WSIB and Employer Health Tax on a second track the CRA never mentions. Payroll is not one task; it is a calendar of forty-plus hard deadlines a year, every one of them yours.

Our payroll services exist to own that calendar for you. The runs are computed at current rates and deposited on your dates, the remittances leave inside your band's window with confirmations kept, the CRA's statement is matched against ours as we go, benefits are valued when granted, the slips are proven before they transmit, and the provincial filings happen without you asking. Employers across Rexdale, Islington-City Centre West, Mimico, The Kingsway, New Toronto, Alderwood, Humber Bay Shores and Thistletown hand us the calendar and get their time back, for one AFFORDABLE monthly fee that already includes HST.

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Gondaliya CPA team - payroll services Etobicoke

Payroll Services in Etobicoke

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Runs That Never Miss

Twenty-six, twenty-four or twelve cycles a year, each computed at current rates and deposited on the date promised.

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Deadlines Owned

Every remittance window in your band met, confirmations filed, penalties made impossible by process.

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Two Ledgers, One Truth

The CRA's version of your account matched against ours continuously, so nothing diverges unseen.

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Slip Season Solved

T4s and T4As balanced to remittances and transmitted with days to spare, not hours.

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Exits Handled

ROEs generated from the payroll data and lodged with Service Canada on the statutory clock.

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The Provincial Track

WSIB premiums, classifications and clearances plus Employer Health Tax, all kept current with Ontario.

How We Run Payroll for Etobicoke Employers

Six disciplines that turn forty-plus annual deadlines into a calendar that runs itself. One fixed monthly figure, HST inside.

1

Mapping Your Obligations

Day one is an inventory of every deadline your business carries.

  • Payroll program account registered, or existing account brought under management.
  • Remittance band confirmed from the CRA's own record of your withholding average.
  • Full employee file assembled: TD1s, SINs, banking, hire dates, provinces of work.
  • Pay dates and remittance windows plotted onto a single supervised calendar.
  • The complete fee, HST included, put in writing before the first run.
2

Executing Every Cycle

The runs your staff depend on, delivered without drama.

  • Gross-to-net at the statutory tables in force this year, not last.
  • Direct deposit on the promised dates with digital statements issued.
  • Overtime, shift premiums, vacation treatment and retro adjustments computed correctly.
  • Bonuses and irregular payments processed inside the system, never around it.
  • Each run posting straight into QuickBooks Online or Xero.
3

Meeting Every Window

Where the 3% to 20% charges are simply designed out.

  • Withholdings plus your CPP match and 1.4 times EI transmitted as one payment.
  • Sent within your band's window, monthly through three-business-day tier two.
  • Holiday and weekend shifts to due dates tracked ahead of time.
  • Withholding average watched for the drift that silently changes bands each January.
  • Proof of every transmission retained against its period.
4

Benefits, Owners and Exceptions

The irregular items priced while they are current, not archaeological.

  • Vehicles, allowances, premiums and gifts valued into income the month granted.
  • Owner wages run through source deductions with the T4 lenders and RRSP room require.
  • Wage-versus-dividend split coordinated with the corporate tax side annually.
  • Out-of-province staff configured under their own jurisdiction, Quebec included.
  • In-year corrections made while they cost minutes instead of amendments.
5

Balancing the Year

February arrives already reconciled.

  • T4 and T4A slips and summaries produced for everyone paid in the year.
  • Slip totals traced to remittances and the CRA statement one final time.
  • Benefit amounts confirmed in their proper boxes.
  • Transmitted comfortably before the last day of February.
  • Employee copies delivered for their personal filings.
6

Ontario's Track and Repairs

The filings the CRA never reminds you about, plus fixing history.

  • WSIB registration, classification review, premium reporting and clearance certificates.
  • Employer Health Tax monitored against the exemption and filed once crossed.
  • ROEs transmitted on every interruption of earnings, layoffs and leaves included.
  • Arrears totalled, remitted and supported by relief requests where grounds exist.
  • Standing supervision so the calendar keeps running itself.

Free Etobicoke Payroll Consultation

Case Studies: Payroll Services in Etobicoke

Payroll engagements with Etobicoke employers. Figures are illustrative of the outcomes our payroll work delivers.

Parts Manufacturer, Rexdale (Overtime Gone Wrong)

Shift premiums and overtime at this plant had been averaged incorrectly for months, understating insurable earnings and forcing a wave of retroactive corrections. We recalculated the affected periods, processed the retro pay properly through source deductions, adjusted the remittances and reset the overtime rules in the platform so the error could not repeat. Payroll Processing →

Retro pay corrected through payroll. Rules fixed at source.

Production Services Company, Mimico (Tier-Two Windows)

Project crews meant heavy payrolls concentrated into short bursts, and a withholding average past $100,000 with a three-business-day window on every pay date. Manual banking kept missing it. We automated the transmission chain against each pay date, cleared the accumulated charges into a payment arrangement and briefed the CRA on the corrected process. Payroll Compliance →

Three-day windows automated. Charge history resolved.

Landscaping Company, Alderwood (Seasonal Shutdown)

Every autumn shutdown produced a burst of layoffs this company handled badly: late ROEs, vacation pay missed on termination, and a withholding average that swung across band lines between seasons. We built the shutdown into the payroll process itself, with ROEs generated in bulk, terminal vacation pay computed automatically and the band rechecked each January.

Seasonal layoffs systematised. Band verified annually.

Pharmacy, Islington-City Centre West (Owner Off Payroll)

The owner had drawn only dividends for years and hit a wall when a mortgage renewal demanded T4 income. We established a documented wage through payroll with proper source deductions, issued the T4 history going forward, and modelled the wage-dividend split so the mortgage requirement, RRSP room and combined tax all worked together. T4 Preparation →

Owner wage established. Lender satisfied. Split modelled.

CRA Remitter Types and Deadlines

TierWithholding Average Per MonthRemittance Window
Quarterly optionBelow $3,000, compliant historyBy the 15th after the quarter ends
Standard monthlyBelow $25,000By the 15th of the month after deduction
Accelerated one$25,000 up to $99,999The 25th and the 10th, twice monthly
Accelerated twoFrom $100,000Three business days after each pay date

January Is When the Rules Quietly Change: Once a year the CRA re-averages what you withheld and, if the number crossed a line, reassigns your tier from the coming January onward. No effective warning accompanies it. Etobicoke employers who grew through the year routinely remit on the old timetable into a penalty. We re-verify your tier every January as standing procedure.

CRA Payroll Penalties and Interest

LatenessChargeCompounding
Up to three days3% of the remittanceInterest daily at the prescribed rate
Four or five days5% of the remittanceInterest daily
Six or seven days7% of the remittanceInterest daily
More than a week10% of the remittanceInterest daily
Pattern or wilfulness20% of the remittanceInterest daily
Slips after the February cutoffStarting at $100 each, escalatingCharged per slip

The Money You Withheld Was Never Yours: Source deductions become Crown trust property the moment they leave gross pay. A corporation that fails to hand them over exposes its directors to personal assessment for the entire amount plus penalties and interest, an exposure that outlives the corporation itself.

Every late payment stands alone as its own penalty event. The prescribed rate resets each quarter and interest never pauses.

What Our Etobicoke Payroll Service Includes

DeliverableDetail
Obligation mappingAccount registered or assumed, tier verified against CRA records, calendar built.
Cycle executionAny pay rhythm, deposits on date, digital statements, premiums and retro handled.
Deduction engineCurrent-year CPP, EI and tax tables, employer match and the 1.4 EI multiple applied.
Window complianceRemittances inside your tier's deadline with retained proof for each period.
Continuous matchingThe CRA's account statement reconciled against ours as the year progresses.
Benefit pricingVehicles, allowances, premiums and gifts valued into income when granted.
Year-end balanceSlips proven to remittances and transmitted ahead of the February cutoff.
Departure paperworkROEs produced from payroll data and lodged on the statutory clock.
Ontario filingsWSIB premiums, classifications, clearances and EHT returns maintained.
Ledger feedEvery run posted into QuickBooks Online or Xero without manual entry.

Do You Need Payroll Services in Etobicoke?

  • Pay runs compete with running the business and sometimes lose
  • A remittance went out late because a due date fell on a holiday nobody tracked
  • You grew this year and have no idea if your remittance tier moved
  • Overtime or shift premiums have triggered retroactive corrections before
  • The owner draws dividends only and a lender is now asking for T4 income
  • Slips have needed amendments in each of the last two Februarys
  • The PD7A arrives and goes straight into a drawer
  • Seasonal shutdowns produce an ROE scramble every year
  • A benefit like a company car has never been valued on a slip
  • Staff work from more than one province, or from Quebec
  • WSIB classification or the EHT exemption has never been checked
  • You want payroll, bookkeeping and the T2 handled by a single firm

Forty Deadlines a Year. Zero of Them Yours.

One fixed monthly fee, quoted in writing, HST inside. 30-Day Money-Back Guarantee.

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Why Etobicoke Employers Choose Gondaliya CPA

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The Calendar Is the Product

Every recurring deadline automated, supervised and met, cycle after cycle.

January Tier Checks

Your withholding average re-verified before the CRA's silent reassignment bites.

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Priced Once, In Writing

Fixed monthly by headcount, HST inside, no meters and no extras.

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1300+ Reviews

AFFORDABLE fees standing behind a 60-Day Fees-Matching Policy.

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Transparent Flat-Fee Payroll Pricing

ElementChargeWhat Sits Inside It
Getting startedNothing, with ongoing payrollAccount registration or takeover, tier verification, calendar and employee file build.
The monthly serviceFixed on headcountAll cycles, deposits, deduction math, remittance transmission and continuous matching.
FebruaryInside the monthly feeSlips proven to remittances and transmitted ahead of the cutoff.
Ontario obligationsInside the monthly feeWSIB premiums, classifications, clearances and EHT returns kept current.
DeparturesInside the monthly feeROEs generated and lodged with Service Canada as they arise.
Fixing the pastQuoted on inspectionArrears totalled and remitted, exposure priced, relief requests where supportable.
Adding bookkeepingFrom $150/monthMonthly books with HST returns and the corporate T2 folded in.

Payroll is one AFFORDABLE fixed monthly amount, set by how many people you pay and how often, confirmed in writing once we have seen your setup. HST is already inside every number. Payment moves by Interac e-Transfer to info@gondaliyacpa.ca with auto-deposit active, so the security question is Not Applicable.

See the Number Before You Decide

Fixed written quote with HST inside. 30-Day Money-Back. 60-Day Fees-Matching.

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Payroll Services Across Etobicoke

From the airport corridor to the lakeshore, every Etobicoke employer is served through our secure portal.

RexdaleIslington-City Centre WestThe KingswayMimicoNew TorontoLong BranchAlderwoodHumber Bay ShoresMarkland WoodEringateRichviewThistletownHumber HeightsSunnyleaKingsview VillageAll of Etobicoke
Gondaliya CPA, Etobicoke Office
1753 Albion Rd UNIT 6A, Etobicoke, ON M9V 1C3
Phone: 647-212-9559

Frequently Asked Questions: Payroll Services Etobicoke

What will payroll cost my Etobicoke business each month?
A single fixed amount, sized to how many people are on your payroll and how frequently they are paid, quoted in writing before we run anything. Hourly billing does not exist here, and the HST is already counted inside the number rather than appearing later as a surprise line. The calculator gives you the figure for your own situation in about two minutes. Know Your Exact Fee →
If I hand you my payroll, what exactly are you taking off my plate?
The entire repeating calendar. Each pay run computed and deposited, the statutory withholdings worked out at this year's rates, those funds forwarded to the CRA inside your assigned window, the agency's account statement checked against ours, benefits given their taxable value, the T4 season prepared and proven before the February cutoff, Records of Employment sent when people leave, and the WSIB and Employer Health Tax filings Ontario requires on its own separate track.
How does the CRA decide when my remittances are due?
Purely on arithmetic. Your average monthly withholding from prior years places you in one of four bands: under $3,000 with a spotless record can pay quarterly; under $25,000 pays monthly by the 15th; $25,000 to $99,999 pays twice each month; and $100,000 or more must pay within three business days of every pay date. The band is assigned to you, not chosen by you, and it is reviewed annually.
How harsh are the late-remittance penalties really?
Harsh, and they climb fast. Being one to three days late costs 3% of the amount, four or five days costs 5%, six or seven days costs 7%, and beyond a week the rate is 10%. Establish a pattern or act deliberately and the CRA applies 20%. Interest compounds every day alongside. Since each occurrence is charged separately, a business that stumbles for a quarter can collect three penalties, not one.
Could my remittance deadlines change without me realising?
Easily, and it is one of the most common ways Etobicoke employers end up penalised. The CRA recalculates your withholding average once a year, and if hiring pushed you over $25,000 or $100,000, your band changes the following January. There is no meaningful heads-up. The first sign is usually a penalty for a payment made faithfully on the old schedule. We recheck your band each January so that letter never arrives.
What is the deadline and penalty situation for T4 slips?
Slips and the summary must reach the CRA by the last day of February for the prior calendar year, and the totals must agree with what you actually remitted. Miss the date and the charge opens at $100 for every slip, scaling upward with volume and repetition. A twenty-person team filing late is an expensive mistake. We prepare, prove and transmit yours with room to spare.
What does hiring someone truly cost beyond their wage?
Considerably more than the offer letter suggests. You duplicate every CPP dollar the employee contributes, pay 1.4 times their EI premium, carry WSIB premiums in most industries, and potentially owe Employer Health Tax once past the exemption. Stack those and the real cost of a hire runs meaningfully above stated salary. We show you that full figure before you commit to the hire, not after.
Why does the PD7A statement matter?
Because it is the CRA's version of your payroll story, and any disagreement between its version and yours has to be resolved before your slips can file cleanly. Ignored, a small discrepancy sits and grows until February, when it becomes urgent. Reviewed monthly, it is caught while the fix is trivial. Pulling and matching that statement is a standing part of our service, not an add-on.
Is WSIB something my business actually needs?
If you employ people in Ontario, almost certainly yes, and the obligation attaches from your very first hire in most industries. WSIB has its own registration, its own classification-based premium rates and its own reporting rhythm, all entirely outside the CRA's world. Many contracts also demand a clearance certificate before you can start work. We administer the whole WSIB side within the same monthly fee.
When does Employer Health Tax become my problem?
The moment your Ontario payroll passes the exemption threshold available to eligible employers. Below it you owe nothing; cross it and returns are due to the province. Because EHT is filed with the Ontario Ministry of Finance rather than the CRA, no federal correspondence ever reminds you of it, which is why it so often surfaces as an unexpected assessment. We watch your position against the threshold continuously.
I own my corporation. Should my own pay go through payroll?
If you take a wage, yes, properly, with source deductions and a T4 at year end. That T4 is what creates RRSP room, builds CPP entitlement and satisfies lenders reviewing a mortgage application. Dividends alone leave none of that behind. We run owner pay through the payroll system correctly and coordinate the wage figure with the dividend decision so the whole compensation picture makes sense.
How do I choose between paying myself salary or dividends?
You do not choose in the abstract; you model it. Salary deducts against corporate income and builds RRSP room and CPP credits but carries payroll cost. Dividends are administratively lighter but build nothing. Age, income needs, the corporation's tax rate and your retirement horizon all shift the answer, which is why we rerun the split annually rather than treating it as settled.
What software sits underneath your payroll service?
Wagepoint carries most of our engagements, with QuickBooks Online and Xero payroll supported where your accounting already lives there. The brand matters less than the setup: statutory tables kept current so January is calculated correctly, provincial settings right for each employee, and every run posting automatically into your ledger so the books never need rebuilding by hand.
Can we switch to you without disrupting our pay dates?
Yes, and mid-year switches are ordinary work for us. We lift your year-to-date earnings and deduction totals, prove them against the CRA's account before anything new runs, configure the platform on your existing band and calendar, and take over from the next scheduled date. Done properly, your employees cannot tell the provider changed.
Payroll has slipped for a few months. How do we recover?
Directly and quickly, because daily compounding rewards speed. We total what is outstanding, remit it, put an honest number on the penalty and interest exposure, and assess whether illness, disaster or other qualifying circumstances support a Taxpayer Relief request to soften the cost. Then the calendar and the automation get rebuilt so slipping a second time is structurally difficult.
Is payroll debt a personal risk for me as a director?
For source deductions, yes, personally and seriously. Withheld amounts are trust property of the Crown, and where a corporation fails to remit them the CRA is entitled to assess its directors for the full shortfall with penalties and interest attached. Even dissolving the corporation does not extinguish it. It is the single strongest reason remittances must be the bill that never waits.
What are my obligations when an employee's job ends?
A Record of Employment, transmitted to Service Canada within the required window, every time earnings stop or pause, covering quits, terminations, layoffs, illness and leaves. Mistakes on it stall the person's EI claim and generate government follow-up addressed to you. We produce ROEs directly from the payroll data as departures happen, so the obligation is met without you touching a form.
A company car and phone allowance, do those hit payroll?
They do, as taxable benefits. Personal use of the vehicle, the allowance, employer-paid premiums of certain kinds and gifts past nominal value each carry a dollar amount that belongs in the employee's income, flows through the deduction calculation and lands in the correct slip box. We price these in the month they arise, because a year of benefits reconstructed in February is where slips go wrong.
We have staff in another province. Can one payroll handle that?
Yes, with correct configuration. Each person is taxed under the province where they report for work, with different rates and levies, and Quebec adds a completely parallel regime with its own slips. We set every employee under their proper jurisdiction and consolidate it into one approval for you each cycle, so multi-province complexity stays invisible at your end.
Does my choice of pay frequency matter beyond preference?
It interacts with your remittance band, which is why we plan them together. At the accelerated tiers, each pay date opens its own three-day countdown, so weekly pay means weekly deadlines. Cash flow, workforce expectations and your band all feed the decision. Biweekly remains the most common choice among the Etobicoke employers we serve, but every rhythm is supported.
How does the money actually reach my employees?
Straight to their accounts by direct deposit on the dates you set, with digital statements they can retrieve themselves. Nothing to print, sign or hand out. The bank record this creates ties each payment to the payroll register exactly, which shortens every reconciliation and answers any future CRA question about how someone was paid in seconds.
How is sensitive payroll data kept safe?
It moves only through encrypted systems and our client portal, never as email attachments, and only the people assigned to your engagement can open it. SINs, banking coordinates and compensation figures are protected under the professional confidentiality standards CPA Ontario enforces on its licensed firms, which exceed what ordinary service providers are held to.
Which parts of Etobicoke do you serve?
All of them. Rexdale, Islington-City Centre West, The Kingsway, Mimico, New Toronto, Long Branch, Alderwood, Humber Bay Shores, Markland Wood, Richview, Thistletown and every neighbourhood in between, along with the rest of the GTA. Delivery is through our secure portal, so your location inside the city makes no practical difference to anything.
Do you need me to come into an office?
Never. We keep an Etobicoke office as our local base, but the engagement itself is fully remote: uploads through the portal, approvals by a click, conversations by phone or video with availability into the evening. An employer at Humber Bay Shores and one in Thistletown get the identical service, because modern payroll is digital from end to end.
Would bundling bookkeeping and tax with payroll help me?
Almost always. With one firm across all three, payroll postings land in books we keep, slips agree with statements we prepared, and your own remuneration is decided inside the same conversation as the corporate return. The gaps between separate providers are where errors and duplicated fees live. The bundle closes those gaps and costs less than three vendors.
How long from signing up to my first pay run?
Usually a matter of days once your inputs land: the payroll account number if one exists, each employee's particulars with signed TD1 declarations, and banking details for deposit. No account yet? We register it. Collecting employee paperwork is the usual pacing item, so we issue a checklist immediately and schedule the first run as soon as it returns.
Is the quoted fee genuinely all-in?
Genuinely. The figure quoted is the figure paid, with HST already within it and no per-run, per-slip or setup extras appearing later. Payment travels by Interac e-Transfer to info@gondaliyacpa.ca; auto-deposit is enabled, making the security question Not Applicable. Everything is confirmed in writing before the engagement begins, so the commitment you make is fully priced.
How can I check you are legitimate before engaging?
Independently, in minutes. CPA Ontario's public directories list our firm registration and membership for anyone to verify, and over 1300 five-star Google reviews record what clients experienced. The engagement carries a 30-Day Money-Back Guarantee, and our 60-Day Fees-Matching Policy answers any comparable quote. We would rather you verify first and engage second.
What does the free consultation involve?
A short conversation about your headcount, pay rhythm and whether a payroll account already exists, from which we confirm your remittance band, identify anything unusual, and issue a fixed written quote with HST inside. If you accept, onboarding starts the same week. Book Free Consultation →
Our workforce swells and shrinks with the season. Is that workable?
It is our bread and butter. Seasonal ramps mean layoff-season ROE volume, vacation pay questions on termination, withholding averages that swing across band thresholds, and rehires whose records must pick up cleanly. Each of those is a process problem, and process is exactly what the service supplies. Seasonal employers arguably benefit more from managed payroll than anyone.

Meet Your Etobicoke Payroll Specialists

Sharad Gondaliya CPA

Sharad Gondaliya, CPA

Founder & Managing Director
Gondaliya CPA Professional Corporation

Sharad guides Etobicoke owners through tier changes, arrears recovery, relief requests and structuring their own compensation.

Vandana Goel CPA

Vandana Goel, CPA

Senior Accountant
Gondaliya CPA Professional Corporation

Vandana operates the supervised calendar: cycles, transmissions, statement matching and a February that balances first time.

What Our Clients Say

1300+ five-star reviews from business owners across Ontario and Canada.

10 Smart Payroll Strategies That Save Etobicoke Employers Money

#StrategyThe Payoff
1Inventory every payroll deadline you carryYou cannot meet a calendar you have never written down.
2Confirm your remittance tier each JanuaryCatches the CRA's silent reassignment before it prices itself in penalties.
3Automate transmission against the pay dateTier-two three-day windows are unmeetable by memory alone.
4Match the CRA's statement to yours monthlyDivergence caught early costs minutes; caught in February it costs amendments.
5Keep bonuses and extras inside the systemOff-system payments are the root of most slip mismatches.
6Value each benefit the month you grant itPrevents a year of perks becoming a reassessment on employment income.
7Build seasonal layoffs into the processBulk ROEs and terminal vacation pay stop being annual emergencies.
8Put the owner on a documented wage where it fitsCreates the T4 trail lenders demand and the RRSP room retirement needs.
9Price hires at wage plus the full employer stackThe match, the 1.4 multiple, WSIB and EHT change what you can afford.
10Feed payroll into the ledger automaticallyBooks that agree with slips shrink year-end fees and audit time.

Browse Our AFFORDABLE CPA Services

Hand Over the Calendar. Keep Your Evenings.

Every run, remittance, slip, ROE and provincial filing, automated and supervised on one fixed monthly fee with HST inside.

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