Question 1

How is payroll priced for Scarborough businesses?

Accepted Answer

One flat number per month, worked out from the size of your team and your pay schedule, and locked in before we process anything. You will never see an hourly line on an invoice from us, and the HST is baked into the quote rather than added afterwards. To see the figure for your own team, please try the calculator. Know Your Exact Fee

Question 2

What does the payroll service cover, start to finish?

Accepted Answer

The complete employer obligation. Wages calculated and paid into your team's accounts, the deductions the law requires taken at source, those amounts forwarded to the CRA when your schedule says so, the government's record of your account compared against ours, perks given a dollar value, the February slip run prepared and proven, departure documents sent to Service Canada, and Ontario's separate workplace-insurance and health-tax filings looked after.

Question 3

Who decides how often I remit, me or the CRA?

Accepted Answer

The CRA, and it is not negotiable. Your history of monthly withholdings places you in a band: stay under $25,000 on average and you pay once a month by the 15th; sit between $25,000 and $99,999 and you pay twice a month; reach $100,000 and every pay date starts a three-business-day countdown. A small employer with a clean record and under $3,000 can qualify to pay quarterly instead.

Question 4

How expensive is a missed remittance?

Accepted Answer

It ratchets. One to three days over the line costs 3% of what was due. At four to five days it becomes 5%, at six to seven days 7%, and past the week mark 10%. Where the CRA sees a pattern or wilfulness, 20%. Interest is added on top and compounds every single day. And because each late payment is penalised on its own, a bad quarter can mean three separate charges.

Question 5

My business is growing. Does that change my payroll deadlines?

Accepted Answer

Very possibly, and this is the trap growth springs. Hiring lifts your average monthly withholding, and once that average crosses $25,000 or $100,000 the CRA moves you onto a faster schedule, effective the January after its annual review. The dangerous part is the silence: no phone call, no clear warning, just a penalty when you pay on the old timetable. We watch the number so the switch never surprises you.

Question 6

When do T4s have to be filed?

Accepted Answer

The last day of February, for the year just finished, covering every person you paid. File late and the charge starts at $100 for each slip and climbs from there, so a fifteen-person team multiplies quickly. Just as important, the totals on the slips must match what the CRA actually received from you during the year, which is why we prove the two against each other before filing.

Question 7

Beyond wages, what does an employee really cost me?

Accepted Answer

Add roughly another layer on top of salary. Every CPP dollar your employee contributes, you contribute too. Their EI premium, you pay again at 1.4 times. Then Ontario stacks workplace-insurance premiums for most industries and, past the exemption, Employer Health Tax. We put the whole loaded number in front of you before you hire, not after.

Question 8

What is the statement the CRA sends about my payroll account?

Accepted Answer

That is the PD7A, the agency's own tally of what it believes you have remitted. Left unread, it hides problems until slip season, when a mismatch stalls everything. Read regularly, it is an early-warning system. We pull it, compare it line by line with our records, and chase down anything that does not agree while it is still a small job.

Question 9

Is workplace insurance mandatory for my industry?

Accepted Answer

For most industries in Ontario, yes, and the clock starts with employee number one. WSIB runs its own registration, its own premium rates by classification, and its own reporting calendar, none of which touches the CRA. Contractors and customers may also ask you for a clearance certificate before they will deal with you. We fold all of it into the same monthly service.

Question 10

At what point does Employer Health Tax kick in?

Accepted Answer

Once your total Ontario remuneration climbs past the exemption available to eligible private employers. Below it, nothing is owed; above it, the tax applies and returns are due to the province, not the CRA. Because no federal filing ever mentions it, EHT is the obligation Scarborough owners most often learn about from an assessment letter. We track your position against the threshold all year.

Question 11

Can you look after payroll for an owner-operated corporation?

Accepted Answer

That is the bulk of our practice. We register or take over the payroll account, run the owner's wage properly through source deductions, issue the T4 that supports RRSP room and CPP credits, and make sure the wage decision lines up with the dividend decision on the corporate side. Owner pay is a planning question first and a processing question second, and we treat it that way.

Question 12

Salary or dividends from my corporation, which is better?

Accepted Answer

Neither, universally. Salary is a corporate deduction, builds RRSP room and CPP entitlement, but carries payroll cost. Dividends skip the payroll machinery but build no room and no pension. The right answer moves with your income needs, your age, your corporation's rate and your retirement picture, so we rerun the split every year rather than setting it once and forgetting it.

Question 13

What platform will my payroll run on?

Accepted Answer

Wagepoint for most engagements, or QuickBooks Online and Xero payroll where your books already live there. More important than the brand is the configuration: current-year tax tables, correct provincial settings for every employee, and a direct feed of each pay run into your ledger so the accounting never has to be rebuilt by hand at year end.

Question 14

We already have a payroll provider. Is moving disruptive?

Accepted Answer

Not if the handover is done properly, and mid-year moves are routine for us. The critical step is carrying your year-to-date figures across and proving them against the CRA's account before the first new cycle runs. Once the opening numbers are verified, your employees notice nothing except that the payslips keep arriving on time.

Question 15

We are behind on our remittances. What now?

Accepted Answer

Move quickly, because the interest clock compounds daily. We establish exactly what is unpaid, remit it, put a real number on the penalties and interest so there are no surprises, and where illness, disaster or other circumstances beyond your control played a part, we prepare a Taxpayer Relief submission asking the CRA to waive some of the cost. Then the calendar gets rebuilt so you stay current.

Question 16

Can the CRA come after me personally for company payroll debts?

Accepted Answer

For unremitted source deductions, yes. Those withholdings are trust money, never the company's property, and directors carry personal liability for them if the corporation fails to pay, penalties and interest included. Winding up the company does not erase it. It is the sharpest edge in Canadian payroll, and the reason remittances are the one bill that must never slip.

Question 17

An employee just quit. What paperwork do I owe?

Accepted Answer

A Record of Employment, filed with Service Canada within the required window, any time earnings stop or are interrupted, whether by resignation, dismissal, layoff, illness or leave. Errors on the form hold up the person's EI claim and bounce back to you as follow-up. We prepare and transmit ROEs as part of the service, so a departure never becomes a project.

Question 18

Do perks like a company car or phone allowance affect payroll?

Accepted Answer

Yes, they are income. The car's personal use, the parking spot, the phone allowance, certain premiums you pay and gifts beyond token value all carry a taxable amount that belongs in the employee's income, in the deduction math and in the right box on the slip. We value them in the month they occur, because reconstructing a year of perks in February is where errors are born.

Question 19

Some of my staff live outside Ontario. Does that complicate things?

Accepted Answer

It adds setup, not trouble. Each employee is taxed under the rules of the province where they report for work, with its own rates and levies, and Quebec runs a parallel system with separate slips altogether. We configure every employee under the correct jurisdiction and hand you one consolidated approval each cycle, so the complexity stays on our side of the table.

Question 20

Weekly, biweekly or monthly, which pay cycle should I pick?

Accepted Answer

Whichever your workforce and cash flow prefer, with one caveat: at the accelerated remittance tiers, every pay date triggers its own three-day countdown, so more frequent pay means more deadlines. We map the pay calendar and the remittance calendar together at setup. Among Scarborough employers we act for, biweekly is the most common rhythm.

Question 21

How do employees actually receive their pay?

Accepted Answer

By direct deposit on the dates you set, with digital pay statements they can access themselves. No cheques, no envelopes, no chasing. The bank trail this creates matches your payroll register to the penny, which shortens year-end reconciliation and gives a clean answer if the CRA ever asks to see how someone was paid.

Question 22

Who can see my payroll information?

Accepted Answer

Only the team assigned to your engagement. Files travel through encrypted systems and our secure portal, never as loose email attachments, and SINs, bank details and salary data sit under the professional confidentiality rules that CPA Ontario imposes on licensed firms, which run stricter than ordinary business practice.

Question 23

Which areas of Scarborough do you work with?

Accepted Answer

Every one of them. Agincourt, Malvern, Woburn, Bendale, Wexford, Dorset Park, Kennedy Park, Cliffside, Birch Cliff, Guildwood, West Hill, Highland Creek, Rouge, Scarborough Village and Centennial are all home to employers we can serve, along with the rest of the GTA. The service is delivered through our portal, so your postal code changes nothing.

Question 24

Will I ever need to visit your office?

Accepted Answer

No. Our Scarborough office anchors us locally, but the engagement itself runs entirely online: documents through the portal, approvals electronically, meetings by video or phone into the evening. An employer in Highland Creek and an employer three provinces away receive exactly the same service, because payroll done properly is a digital process end to end.

Question 25

Is there an advantage to giving you the bookkeeping too?

Accepted Answer

A real one. Payroll entries flow into books we maintain without translation, the February slips agree with accounts we prepared, and your own remuneration is planned inside the same conversation as the corporate return. One firm across payroll, books and tax removes the gaps where errors live, and the bundle prices lower than three separate providers.

Question 26

How fast can my first pay run happen?

Accepted Answer

Days, not weeks, once the inputs arrive: your payroll account number if one exists, each employee's details and signed TD1 forms, and their banking information. No account yet? We register one. The honest bottleneck is usually collecting employee paperwork, so we hand you a checklist on day one and the first cycle follows shortly after it comes back.

Question 27

Is HST extra on top of your quote?

Accepted Answer

Never. The figure we quote is the figure you transfer, HST already inside. Payment goes by Interac e-Transfer to info@gondaliyacpa.ca; auto-deposit is on, so when the security question field appears the answer is Not Applicable. Everything is confirmed in writing before the engagement starts, so the price you agreed is the price you pay.

Question 28

Why should I trust a firm I found online?

Accepted Answer

Check us independently. CPA Ontario's public directory lists both the firm and the membership, and more than 1300 five-star Google reviews describe the experience in clients' own words. We stand behind the work with a 30-Day Money-Back Guarantee and will match a comparable quote under our 60-Day Fees-Matching Policy. The verification takes two minutes and we encourage it.

Question 29

What happens after I book the consultation?

Accepted Answer

We talk through your headcount, pay rhythm and whether a payroll account exists, confirm which remittance band you fall into, and send a written flat-fee quote with HST included. Accept it and onboarding starts the same week. Book Free Consultation

Question 30

Do you handle seasonal or part-time heavy workforces?

Accepted Answer

Comfortably, and much of Scarborough runs on them. Variable hours, statutory holiday pay on irregular schedules, vacation pay on every cheque versus accrued, frequent starts and stops with the ROE volume they generate, and the AMWA swings that seasonal hiring causes are all standard fare for us. High-turnover payroll is mostly discipline and process, and that is precisely what you are buying.

Band	Monthly Withholding Average	Your Deadline
Quarterly	Under $3,000, clean history required	15th following each quarter's close
Regular	Under $25,000	15th of the next month
Accelerated, tier one	$25,000 to $99,999	25th for early-month pay, 10th for late-month
Accelerated, tier two	$100,000 up	Three business days after each pay date

How Late	Penalty Rate	On Top
1 to 3 days	3%	Interest compounding daily
4 to 5 days	5%	Interest compounding daily
6 to 7 days	7%	Interest compounding daily
Over 7 days	10%	Interest compounding daily
Repeat or wilful	20%	Interest compounding daily
T4s past February	$100 per slip minimum, rising	Counted slip by slip

Included	How It Works
Account and band setup	Program account registered or transferred; your remittance band verified against CRA records.
Every pay cycle	Weekly through monthly rhythms, direct deposit, digital statements, variable hours handled.
Source deduction math	Current tables for CPP, EI and tax; employer match and the 1.4 EI multiple included.
On-time forwarding	Remittances transmitted inside your band's window, confirmations kept period by period.
Running reconciliation	PD7A pulled and matched monthly so February is a formality, not a forensic exercise.
Perk valuation	Cars, parking, phones, premiums and gifts priced into income the month they occur.
Slip season	T4s and T4As proven against remittances and transmitted before month-end February.
ROE handling	Every earnings interruption documented to Service Canada inside the window.
WSIB and EHT	Registration, classification, premiums, clearances and health-tax filings maintained.
Books that agree	Payroll journals land in QuickBooks Online or Xero automatically each run.

Piece	Price	Covering
Onboarding	Free with ongoing service	Account registration or transfer, band verification, employee master file build.
Monthly payroll	Fixed by headcount	Cycles, deposits, deduction math, remittance transmission, running reconciliation.
Slip season	In the monthly fee	T4s and T4As proven against remittances and filed before February closes.
WSIB and health tax	In the monthly fee	Premiums, classifications, clearances and EHT returns kept current.
ROEs	In the monthly fee	Interruption paperwork transmitted to Service Canada as departures happen.
Catch-up work	Quoted case by case	Arrears remitted, exposure priced, relief requests prepared where grounds exist.
Books alongside	From $150/month	Monthly bookkeeping with HST returns and the T2 wrapped in.

#	Strategy	What It Prevents or Earns
1	Re-verify your remittance band every new year	Stops last year's hiring from becoming this year's penalty stream.
2	Put remittances on autopilot, not memory	Removes the forgetfulness behind most 3% to 10% charges.
3	Open the PD7A the month it arrives	Turns a February crisis into a five-minute March correction.
4	Run every bonus through the payroll system	Off-system payments are what break slip reconciliation.
5	Value perks the month you grant them	Keeps benefits out of amendment territory at year end.
6	Cost a hire at wages plus the employer stack	CPP match, 1.4 times EI, WSIB and EHT change the hiring math.
7	File slips early in February, not on the last day	Leaves room to fix mismatches before $100-per-slip charges start.
8	Treat ROEs as payroll output, not paperwork	Automating them off pay data ends Service Canada follow-ups.
9	Revisit wage versus dividend annually	The blend drives RRSP room, CPP credits and total tax paid.
10	Keep payroll journals flowing into the ledger	Books that agree with slips make year-end and audits short.

Payroll Services Scarborough

AFFORDABLE Payroll Services in Scarborough

Payroll Services in Scarborough

Wages In, Deposits Out

Remittances On the Clock

PD7A Proven Monthly

February Without Surprises

Departures Documented

Ontario's Side Covered

How We Run Payroll for Scarborough Employers

Foundation and Band Check

The Cycle Itself

Forwarding the Withholdings

Perks, Owners and Edge Cases

February, Already Reconciled

Provincial Duties and Repairs

Free Scarborough Payroll Consultation

Free Scarborough Payroll Consultation

Case Studies: Payroll Services in Scarborough

Import Distributor, Agincourt (First Accelerated Year)

Auto Repair Shop, Wexford (Off-System Wages)

Home-Care Agency, Malvern (ROE Volume)

Café Group, Birch Cliff (Gratuities and Holiday Pay)

CRA Remitter Types and Deadlines

CRA Payroll Penalties and Interest

What Our Scarborough Payroll Service Includes

Do You Need Payroll Services in Scarborough?

One Flat Monthly Fee. Reconciled All Year.

Why Scarborough Employers Choose Gondaliya CPA

Reconciliation Discipline

Band Changes Caught Early

A Number You Can Plan On

1300+ Reviews

Transparent Flat-Fee Payroll Pricing

Price It Before You Commit

Payroll Services Across Scarborough

Industries We Serve in Scarborough

Frequently Asked Questions: Payroll Services Scarborough

Meet Your Scarborough Payroll Specialists

Sharad Gondaliya, CPA

Vandana Goel, CPA

What Our Clients Say

10 Smart Payroll Strategies That Save Scarborough Employers Money

Browse Our AFFORDABLE CPA Services

Payroll That Reconciles All Year, Not Just in February.

Quick Links