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Payroll Services · Vaughan · Licensed CPA Ontario

Payroll Services Vaughan

Vaughan builds, makes and moves things, and every plant floor, warehouse shift and construction crew runs on payroll that has to be right: the wage is only the opening bid, with CPP matching, EI at 1.4 times, WSIB and Employer Health Tax stacked on top, and a remittance schedule that quietly speeds up as you hire. A licensed CPA firm runs it all for one flat monthly fee with HST included.

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ACTIVELY ACCEPTING
Vaughan Employers
Full-service payroll management for growing teams
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Weekend and evening support until 9 PM
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Just a call away when you need us

AFFORDABLE Payroll Services in Vaughan

Ask any Vaughan employer what a new hire costs and you will hear the wage. The real number is taller. The moment that employee starts, your corporation matches every CPP dollar they contribute, pays EI again at 1.4 times their premium, carries WSIB on their insurable earnings in most industries here, and edges closer to the Employer Health Tax threshold, which associated family companies share as a group whether they realize it or not. Then growth plays its trick: enough new hires push your average monthly withholding across $25,000 or $100,000, and the CRA reassigns you to a faster remittance schedule from the following January, usually without a notice anyone reads. We run payroll for Vaughan's manufacturers, contractors, carriers and family business groups from Woodbridge to Thornhill with the full stack priced, the bands watched, and every deadline met, for one flat monthly fee with HST included.

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Gondaliya CPA team

Our Vaughan Payroll Services

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Payroll Processing

Every cycle calculated, approved by you in minutes, and deposited on time, weekly to monthly.

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Source Deduction Remittances

Your CRA band verified annually and every remittance delivered inside its window.

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Employer Cost Modelling

The loaded cost of every hire priced before you commit: CPP, EI, WSIB and EHT included.

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T4s, ROEs & Slips

February slips that reconcile to the CRA's records, and ROEs generated as departures happen.

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WSIB & EHT

Registrations, premiums, clearances and the shared-exemption math for associated groups.

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Arrears & CRA Defence

Behind on remittances or facing a trust exam: quantified, remitted, defended, and rebuilt.

Payroll for Vaughan Employers, End to End

Six stages, one flat fee, HST included. Built for the employers who build, make and move.

1

The Loaded Cost, Priced Before You Hire

The wage is the opening bid. We price the whole stack.

  • CPP employer match modelled dollar for dollar against the contribution schedule.
  • EI employer share at 1.4 times each employee's premium built into the cost.
  • WSIB premiums estimated under your classification on insurable earnings.
  • Employer Health Tax position tracked against the exemption your group shares.
  • The true cost per hire delivered before the offer letter goes out.
2

Setup or Takeover Without a Dropped Cycle

New account or mid-year switch, payday never moves.

  • CRA payroll account registered, or your existing account taken over cleanly.
  • Year-to-date figures carried across and proven against CRA records first.
  • Every employee loaded with signed TD1s and the correct province of work.
  • Wagepoint, QBO Payroll or Xero configured to feed your ledger automatically.
  • First cycle scheduled within days of your paperwork arriving.
3

Cycles That Run Themselves

Your part is a five-minute approval. Ours is everything else.

  • Gross-to-net computed on current tables for every wage type you pay.
  • Overtime, shift premiums and statutory holiday pay applied per the ESA.
  • Bonuses, commissions and taxable benefits taxed correctly in the cycle paid.
  • Direct deposit on your dates with digital statements for every employee.
  • Payroll journals posted to your books the same day the run settles.
4

Remittances on the Band You Are Actually In

Hiring changes your deadlines. We catch it before the CRA charges for it.

  • Your remitter band confirmed from CRA records at takeover and every January.
  • Quarterly, regular, accelerated or three-day timing met without exception.
  • The PD7A pulled and reconciled monthly against our records.
  • Growth-driven band changes anticipated from your own withholding trend.
  • Every mismatch resolved while it is still a five-minute fix.
5

Ontario's Employer Layer, Managed

WSIB and EHT are payroll too. They live inside the same fee.

  • WSIB registration from the first hire in mandatory-coverage industries.
  • Premiums calculated, filed and reconciled to actuals annually.
  • Clearance certificates kept current for the contracts that demand them.
  • EHT registration, instalments and the annual return handled with the Ministry.
  • The shared exemption tracked across your associated corporations, not per company.
6

Year-End That Reconciles by Construction

February is an output here, not a project.

  • T4s built from cycles that were reconciled all year, transmitted before the last day of February.
  • Slip totals proven against the CRA's account before anything files.
  • ROEs issued within the required window on every interruption of earnings.
  • T4 summaries, amendments and pier reviews handled if they ever arise.
  • Your payroll year closed while your competitors are still finding theirs.

Free Vaughan Payroll Consultation

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Vaughan Payroll Case Studies

Concord Manufacturer's Hiring Wave

A furniture maker in Concord planned twelve hires for a new line and had budgeted wages alone. We modelled the loaded cost, CPP match, 1.4× EI, WSIB under their classification and the EHT effect, then flagged that the wave would push their withholding average past $25,000 and onto the accelerated remitter schedule the following January. The budget was corrected before the offers went out, and the band change arrived with the calendar already adjusted. Figures are illustrative of the outcomes our payroll work delivers.

Hiring wave priced, band change pre-empted

Woodbridge Carrier Across Provinces

A trucking company near Highway 7 paid every driver on Ontario tables regardless of where they reported for work, including two based at a Quebec terminal. We reconfigured each driver under the correct province of employment, corrected the current year's withholdings, and set Quebec's parallel requirements running properly alongside the Ontario roster. Figures are illustrative of the outcomes our payroll work delivers.

Provinces corrected, one approval per cycle

Kleinburg Landscaper's Winter Rhythm

A landscaping contractor laid off crews every December and rebuilt them in April, generating a pile of ROEs, vacation payouts and withholding swings that had produced CRA letters two winters running. We built the seasonal rhythm into the engagement: layoff ROEs generated in batch, payouts treated correctly, and the withholding average watched so the remittance band never moved unannounced. Figures are illustrative of the outcomes our payroll work delivers.

Seasonal shutdown made routine

Thornhill Family Group's Shared Exemption

Three related corporations run by one Thornhill family each claimed a full Employer Health Tax exemption, not knowing associated employers share a single exemption across the group. We corrected the allocations, filed the amendments before the Ministry raised them, documented every family member's wages properly, and set the group's payroll running under one coordinated calendar. Figures are illustrative of the outcomes our payroll work delivers.

Group exemption corrected and allocated

CRA Remittance Schedules: Which Band Is Your Business In?

The CRA assigns your schedule from your average monthly withholding, re-averages it annually, and moves you without effective notice. Growth is the usual trigger.

Remitter TypeAverage Monthly WithholdingDeadline
QuarterlyUnder $3,000 with a clean record15th of the month after each quarter
RegularUnder $25,00015th of the following month
Accelerated Threshold 1$25,000 to $99,99925th of the month and 10th of the next
Accelerated Threshold 2$100,000 or moreWithin 3 business days of each pay date

Vaughan's growth trap. Staff up the plant, the yard or the fleet and your withholding average climbs with the headcount. Cross a threshold and the CRA reassigns your band from the following January, typically without a notice anyone reads, while remitting faithfully on the old calendar starts generating penalties. We re-verify every client's band each January and watch the trend line all year, so the schedule changes on our calendar before it changes on yours.

Late Remittance Penalties: The Ladder Nobody Should Climb

Days LatePenalty on the Amount
1 to 3 days3%
4 to 5 days5%
6 to 7 days7%
More than 7 days10%
Repeated or wilful failure20%

Withheld deductions are trust money, and directors answer for it personally. The amounts deducted from your crew's pay belong to the Crown from the moment of deduction. Where they go unremitted, the penalty ladder applies per occurrence, interest compounds daily at a rate that resets quarterly, and directors can be assessed personally for the full shortfall, an exposure that survives even dissolving the corporation. It is the one payment in your business that must never be the one that waits.

What Our Vaughan Payroll Service Includes

One flat monthly fee, HST included, covering the whole employer stack.

IncludedWhat We Do
Payroll cyclesGross-to-net on current tables, ESA rules applied, direct deposit on your dates.
Loaded-cost modellingCPP, EI, WSIB and EHT priced into every hire before you commit to it.
RemittancesBand verified from CRA records, deadlines met, PD7A reconciled monthly.
Slips and ROEsT4s reconciled and transmitted by end of February; ROEs on every interruption.
WSIB and EHTRegistrations, premiums, clearances, and the shared exemption tracked group-wide.
Owner remunerationSalary-dividend split remodelled annually beside the corporate return.

Know the True Cost of Your Next Hire

Flat monthly fee, fixed in writing, HST included. 30-Day Money-Back Guarantee.

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The Vaughan Employer's Payroll Checklist

Twelve things every employer here should be able to answer yes to. We make every one of them true.

  • Every hire was priced at loaded cost, not wage alone, before the offer went out.
  • The CRA remitter band was verified from the account this January, not assumed.
  • Every remittance this year landed inside its deadline window.
  • The PD7A is reconciled monthly against the payroll register.
  • Signed TD1s exist for every person on the roster, federal and Ontario.
  • Each employee is configured under the province where they actually report to work.
  • Bonuses, top-ups and taxable benefits all run through the system, never beside it.
  • Statutory holiday and vacation pay follow the ESA formulas per person.
  • WSIB is registered, current, and clearances print on demand.
  • The EHT exemption is allocated once across the associated group, not claimed per company.
  • ROEs go out within the required window on every departure or layoff.
  • Last February's T4s reconciled to the CRA's records on the first pass.

Scoring Below Twelve?

Every gap on this list has a price attached. We close all of them for one flat fee.

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Why Vaughan Employers Choose Gondaliya CPA

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The Whole Stack Priced

Wages, CPP, EI, WSIB and EHT modelled before you hire, not discovered after.

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Licensed CPA Ontario

A regulated firm behind every cycle, remittance and slip, verifiable on the public register.

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AFFORDABLE Flat Fee

One monthly figure with HST inside it, fixed in writing, no hourly billing anywhere.

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Fully Digital

Portal, e-approvals and evening availability, from Woodbridge to wherever you grow.

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Transparent Vaughan Payroll Pricing

ServiceFeeFrequencyDetails
Payroll Setup or TakeoverFREEOne-timeAccount registration or takeover, YTD verification, employee loading, TD1s.
Payroll ServiceFlat monthly, quoted upfrontMonthlyCycles, remittances, PD7A reconciliation, ROEs, WSIB and EHT filings.
Monthly Bookkeeping Add-OnFrom $150/monthMonthlyBooks that receive every payroll journal automatically.
T4 SeasonIncludedAnnualSlips reconciled to CRA records and transmitted by the last day of February.
Arrears & Relief WorkQuoted upfrontAs neededOutstanding remittances quantified, filed, and relief requested where supported.

All fees include HST, and the figure quoted is the figure you pay. Payment is by Interac e-Transfer to info@gondaliyacpa.ca with auto-deposit enabled and the security question set to Not Applicable. Please use our pricing calculator for your exact number.

Serving All of Vaughan and York Region

From our Woodbridge office across every Vaughan community, virtually and in the evenings when you need us.

WoodbridgeMapleConcordThornhillKleinburgVellore VillagePattersonCarrvilleSonoma HeightsEast WoodbridgeIslington WoodsPine GroveBeverley GlenCrestwoodAll of York Region

Our Vaughan Office

Gondaliya CPA Professional Corporation
19 Cabinet Crescent, Woodbridge, ON L4L 6H9
Phone: 647-212-9559
Email: info@gondaliyacpa.ca

Vaughan Industries We Run Payroll For

Built around the employers who define this city's economy.

Vaughan Payroll: Frequently Asked Questions

What does payroll service cost in Vaughan?
One fixed monthly figure sized to how many people you pay and how often, put in writing before your first cycle runs, with HST already inside the number and no hourly billing anywhere. The same figure covers the cycles, the remittances, slip season, ROEs and Ontario's WSIB and Employer Health Tax filings. Please use our pricing calculator for your team's exact fee.
What does a new employee actually cost beyond the wage?
Plan for the stack, not the salary. On top of the wage you match every CPP dollar your employee contributes, you pay EI again at 1.4 times their premium, WSIB premiums apply on insurable earnings in most Vaughan industries, and Employer Health Tax joins once your Ontario payroll passes the exemption. We price the fully loaded cost of the hire before you commit, because the wage alone understates it meaningfully.
Who sets my remittance schedule?
The CRA does, from your withholding history, and the schedule is not optional. An average under $25,000 a month remits by the 15th of the following month, $25,000 to $99,999 pays twice monthly on the 25th and 10th, and $100,000 up remits within three business days of each pay date. Clean small employers under $3,000 can qualify for quarterly. We verify your band from CRA records rather than assuming it.
Can hiring change my remittance deadlines without warning?
Yes, and it is the classic Vaughan growth story: staff up the plant or the warehouse, your average monthly withholding crosses $25,000 or $100,000, and the CRA moves you to a faster schedule effective the January after its review, typically without any effective notice. Remitting faithfully on the old calendar then generates penalties. We re-verify your band every January so the deadline moves when the rules do, not after.
What are the penalties if a remittance goes in late?
A ladder that climbs fast: 3% of the amount for one to three days late, 5% at four to five days, 7% at six to seven, 10% beyond a week, and 20% where the CRA sees repetition or wilfulness. Interest compounds daily on top, at a prescribed rate that resets quarterly, and every late payment is its own penalty event, so one bad month can carry several charges.
What is the PD7A and should I be reading it?
It is the CRA's own statement of your payroll account, and yes: unread, it hides mismatches until slip season, when they stall everything; read monthly, it is the cheapest early warning payroll offers. We pull it, match it line by line against our records every month, and resolve differences while they are still five-minute fixes.
When are T4 slips due and what happens if they are late?
The last day of February for the prior year, one slip for every person you paid, with late filing charged per slip from $100 upward, so a plant floor of twenty multiplies quickly. The quieter risk is mismatch: slip totals must agree with what the CRA actually received during the year, which is exactly what our running reconciliation guarantees before we transmit.
Do you handle WSIB for Vaughan employers?
Fully. Most Vaughan industries are mandatory-coverage, registration is due from your first hire, premiums run on insurable earnings under your classification, and an annual reconciliation trues everything to actuals. Construction and manufacturing clients also live on clearance certificates, which we keep current so contracts never wait on paperwork. It all sits inside the same monthly fee.
When does Employer Health Tax start applying to me?
Once your Ontario remuneration passes the exemption available to eligible private employers, with returns owed to the Ontario Ministry of Finance rather than the CRA. Two Vaughan-specific cautions: associated corporations share one exemption across the group rather than each getting their own, and the annual return matters even in years you owe nothing. We track your position against the threshold all year.
I run several related companies. How does that affect payroll?
Mostly through the things that are shared: the Employer Health Tax exemption spreads across the associated group instead of multiplying by corporation, withholding averages and accounts must each be watched separately, and staff moving between entities need their payroll set up cleanly in each. Family business groups are common in Vaughan, and we run several under exactly this structure.
Can you run payroll for just me, the owner?
Yes, and owner-only payroll is a large share of our practice. We register or take over the account, run your wage with proper source deductions, issue the T4 that builds RRSP room and CPP entitlement, and coordinate the wage decision with the dividend decision each year. A documented owner wage also gives lenders the income evidence a draw never does.
Salary or dividends, how do I choose?
Annually and on numbers, never once and forever. Salary deducts against corporate income, creates RRSP room and CPP credits, and satisfies mortgage lenders; dividends skip payroll costs but build none of that. Your income needs, age, the corporation's position and your retirement picture move the answer, so we remodel the split every year as part of the engagement.
Which payroll platform will we be on?
Wagepoint in most engagements, or QuickBooks Online or Xero payroll where your books already live there. Configuration outranks brand: current-year tables, every employee under the correct province, and each run feeding your ledger automatically so year-end never involves rebuilding payroll by hand.
Our drivers and installers work across provinces. Can you handle that?
Routinely, and Vaughan's logistics corridor makes it a local specialty. Each employee is taxed under the province where they report for work, with that jurisdiction's rates and levies, and Quebec operates a parallel system with its own slips. We configure every person under the right rules and hand you one consolidated approval per cycle.
We pay bonuses and the odd cash top-up. Is that a problem?
Bonuses are fine; off-system payments are the problem. Anything paid outside payroll skips the deduction math, never reaches the slips, and surfaces in February as a mismatch that becomes amendments. Every bonus, commission and top-up runs through the system in our engagements, taxed correctly on the day it is paid, so the year reconciles by construction.
Do benefits like a company truck or phone allowance touch payroll?
Yes, they are income. Personal use of the vehicle, parking, phone allowances, certain premiums and more-than-token gifts each carry a taxable value that belongs in the employee's income, the deduction calculation and the correct slip box. We value them in the month they occur, because reconstructing a year of benefits in February is how errors are born.
How is statutory holiday pay worked out for variable-hour staff?
On the ESA's averaging formula rather than guesswork, which matters most for the part-time and shift-heavy rosters Vaughan's plants, warehouses and restaurants run. Public holiday pay, premium rates for working the day, and vacation pay treatment all follow the statute, and applying them correctly per person is part of every cycle we run.
An employee left this week. What do I need to file?
A Record of Employment to Service Canada within the required window, any time earnings stop or are interrupted: quits, dismissals, layoffs, illness, leaves. Errors delay the person's EI and come back to you as follow-up. We generate ROEs straight off the payroll data as departures happen, so they are output, not projects.
We lay off part of the crew every winter. How does that work?
As a rhythm we plan for rather than react to: layoff ROEs generated in volume at shutdown, recall dates handled properly, vacation payouts treated correctly, and the withholding-average swings that seasonal hiring causes watched so your remittance band does not shift unnoticed. Seasonal employers are a core part of our Vaughan practice.
Are unremitted source deductions really my personal problem?
They can be, and it is the sharpest edge in payroll. Withheld amounts are trust money belonging to the Crown from the moment of deduction, and where a corporation fails to remit them, directors can be assessed personally for the full amount plus penalties and interest, with dissolution closing no doors. It is why the remittance is the one payment that must never slip.
We are behind on remittances now. What should we do first?
Move before the CRA does, because interest compounds daily. We establish precisely what is outstanding, remit it, price the penalty and interest exposure honestly, and where illness, disaster or circumstances beyond your control contributed, prepare a Taxpayer Relief request. Then the calendar gets rebuilt so current becomes permanent. Please see our payroll compliance services.
Some wages were paid in cash without slips. Can that be fixed?
Yes, and sooner is dramatically cheaper. We reconstruct the true wage history, file the missing or amended slips, quantify and remit the outstanding source deductions, and move everyone onto documented direct deposit going forward. Cleanup with a plan costs a fraction of the same facts discovered by a CRA trust examination.
Can we switch providers partway through the year?
Smoothly, and mid-year is when most switches happen. The step that matters is carrying your year-to-date figures across and proving them against the CRA's account before the first new cycle, so the February slips reconcile across both providers' periods. Once opening numbers verify, your team notices nothing except payday continuing on time.
How quickly can our first pay run happen?
Days once the inputs land: the payroll account number if one exists, each employee's details with signed TD1s, and banking information. No account yet, we register one. Collecting employee paperwork is the honest bottleneck, so the day-one checklist goes out immediately and the first cycle follows shortly after it returns.
How do employees get paid and see their statements?
Direct deposit on your chosen dates with digital statements they access themselves, no cheques and no envelopes. The bank trail matches the payroll register to the penny, which keeps year-end short and gives a clean answer if the CRA ever asks how anyone was paid.
Who at your firm sees our payroll data?
Only the team on your engagement. Everything moves through encrypted systems and our secure portal rather than email attachments, and SINs, banking and salary information sit under CPA Ontario's professional confidentiality rules, which bind licensed firms more strictly than ordinary commercial practice.
Which parts of Vaughan do you serve?
All of them: Woodbridge, Maple, Concord, Thornhill, Kleinburg, Vellore Village, Patterson, Carrville, Sonoma Heights, East Woodbridge, Islington Woods, Pine Grove and beyond, along with the rest of York Region and the GTA. The service runs through our secure portal, so the postal code changes nothing.
Do we ever need to come into your office?
No. Our Woodbridge address anchors us in Vaughan, but the engagement runs entirely online: portal documents, electronic approvals, and video or phone meetings into the evening. A Concord manufacturer and a client three provinces away receive the identical service, because properly run payroll is digital end to end.
Is it worth bundling bookkeeping with the payroll?
Genuinely. Payroll journals land in books we already keep, February's slips agree with accounts we prepared, the Employer Health Tax and WSIB filings draw from the same records, and your own remuneration gets planned beside the corporate return. One firm across payroll, books and tax closes the gaps where errors live, with bookkeeping from $150/month alongside.
How do we get started?
Please book a free consultation and tell us your headcount, pay rhythm, industries and whether a payroll account exists. We confirm your remittance band from CRA records, price the loaded cost of your roster, and send a written flat-fee quote with HST included; onboarding starts the same week you accept. Book Free Consultation →

Meet Your Vaughan Payroll Team

Sharad Gondaliya, CPA

Sharad Gondaliya, CPA

Founder & Managing Director
Gondaliya CPA Professional Corporation

Sharad advises Vaughan employers on loaded hiring costs, remitter bands, group EHT allocation and CRA payroll defence.

Vandana Goel, CPA

Vandana Goel, CPA

Senior Accountant
Gondaliya CPA Professional Corporation

Vandana runs the cycles, remittance calendar, PD7A reconciliations, WSIB and EHT filings and slip season for Vaughan clients.

What Our Clients Say

1300+ five-star reviews from business owners across Ontario and Canada.

10 Payroll Strategies for Vaughan Employers

#StrategyWhy It Pays
1Price every hire at loaded costWage-only budgets understate the commitment; the stack is the real number.
2Re-verify your remitter band every JanuaryGrowth moves your deadlines without effective notice; verification beats penalties.
3Reconcile the PD7A monthlyMismatches caught in-month are five-minute fixes; caught in February they stall slips.
4Allocate the EHT exemption once, group-wideAssociated corporations share it; double-claiming is an amendment waiting to happen.
5Configure province by where people reportMulti-site and driver rosters taxed wrong generate amendments in every province involved.
6Run every bonus through the systemOff-system payments skip the math and surface as February mismatches.
7Value taxable benefits monthlyVehicles, parking and allowances reconstructed in February breed errors.
8Batch the seasonal shutdownLayoff ROEs, payouts and band swings planned as rhythm, not emergency.
9Keep WSIB clearances currentContracts and site access wait on paperwork that should print on demand.
10Remit the trust money first, alwaysIt is the one debt that reaches directors personally and survives dissolution.

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The Wage Is the Opening Bid. We Price the Whole Stack.

Gondaliya CPA runs Vaughan payroll end to end: loaded costs modelled, bands verified, every deadline met, and February reconciled by construction. Flat monthly fee, HST included.

Licensed CPA Ontario
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Flat Fee, Including HST
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